Senior Administration Officer (AfCFTA) at the African Union


The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organization of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.

We are recruiting to fill the position below:

 

Job Title: Senior Administration Officer (AfCFTA)

Requisition ID: 1687
Location: Accra, Ghana
Reports to: Head of Administration and Human Resources Management 
Directorate / Department: Administration and Human Resources Management (AfCFTA)
Number of Direct Reports: 19
Number of Indirect Reports: 3
Job Grade: P3
Contract Type: Regular

Purpose of Job

  • Assists in the management and supervision of the Administrative services activities of the AfCFTA Secretariat to ensure delivery of results within proposed, Rules, Regulations, budget and timeframe.

Main Functions

  • Provide technical and intellectual support and guidance in the management of various administration activities related to the area of work.
  • Manage the Secretariat of the Board of survey and others administrative bodies
  • Design AfCFTA Secretariat a comprehensive Administrative Services policies
  • Develop and implement comprehensive AfCFTA record policy and SOP
  • Monitor and Evaluate the implementation of the various Administration activities.

Specific Responsibilities

  • Ensure the provision of resources (human, material and services) necessary to support the day-to-day activities of the staff in the office
  • Manage the day-to-day personnel and administrative operations of the Office
  • Ensure that the working environment is healthy and respectful, and free from hazard or security risks
  • In coordination with Human Resources undertake periodic reviews to ensure that the Office premises are set up
  • Review administrative arrangements and make appropriate recommendations as required
  • Formulate and implement staff safety and security measures, in consultation with the Security Officers (SOs)
  • Liaise with Government and other external actors in providing vital supportive services (i.e. processing of visas; tax exemptions, etc.)
  • Attend inter-agency meetings with other UN agencies with specific focus on general administration, staff safety and human resources issues (i.e. common services)
  • Participate in recruitment, appointments and administrative formalities concerning local staff
  • Review and approve the settlement of employee entitlements including DSA, local salaries and the Medical Insurance Plan (MIP)
  • Award, issue and terminate (local) contracts and frame agreements in accordance with delegated authorities and AU’s regulations, rules and procedures
  • Serve as a member of the Local Contracts Committee (LCC) in accordance with delegated authorities
  • Enforce compliance with AU’s financial and administrative rules, policies and instructions
  • Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; and administer policies and procedures.
  • Advise on matters pertaining to administrative and staffing requirements in the Division
  • In cooperation with HR, endorse staffing management strategies, and ensure local compliance with AU’s workplace standards
  • Coordinate training and capacity-building activities to staff in administrative related areas
  • Control and check the monthly accounts and various administrative activities
  • Ensure that appropriate internal controls are in place
  • And perform all other duties and responsibilities as assigned.

Academic Requirements and Relevant Experience

  • A University Master’s Degree in Business Administration, Public Administration, Administrative Management, Project Management or related fields with 7 years of progressively responsible experience Or
  • Bachelor’s Degree in Business Administration, Public Administration, Administrative Management, Project Management or related fields with 10 years of progressively responsible experience out of which 3 years are at a supervisory level in a similar international organization.

Required Skills:

  • A demonstrated ability to initiate and promote collaborative approaches and implementing joint activities;
  • Ability to establish and maintain effective partnerships and working relations both internally and externally in a multi-cultural, multi-ethnic environment, with sensitivity and respect for diversity, including gender balance
  • Ability to produce clear and professional reports
  • Proficiency in one of the AU officials working languages (Arabic, English, French, Kiswahili, Portuguese and Spanish) and fluency in another AU language(s) is an added advantage.
  • Ability to assist in developing clear program goals, plans and actions that are consistent with agreed strategies and to appropriately delegate, monitor and adjust these plans and actions

Leadership Competencies:

  • Strategic Insight...
  • Developing Others
  • Change Management
  • Managing Risk.

Core Competencies:

  • Building Relationships
  • Foster Accountability Culture
  • Learning Orientation
  • Communicating with Influence:

Functional Competencies:
Conceptual Thinking

  • Job Knowledge and Information Sharing ....
  • Drive for Result ....
  • Continuous Improvement Orientation.

Tenure of Appointment

  • The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period.
  • Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Languages:

  • Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

Remuneration
Indicative basic salary of US$ 37,453.00 (P3 Step1) per annum plus other related entitlements e.g. Post adjustment (57% of basic salary), a Housing allowance of US$ 21,832.68 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

 

How to Apply
Interested and qualified candidates should:
Click here to apply

Application Deadline 10th April, 2023.

Note

  • Only candidates who have meet all the requirements of the post and have been shortlisted for an interview will be contacted.
  • Only applications registered online with a complete curriculum vitae (CV) attached will be considered.
  • The Africa Union is an equal-opportunity employer, and female candidates are strongly encouraged to apply.
  • Gender Mainstreaming: The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply