Recent Jobs in Abuja for an Office Manager,August 2nd 2012

Recent Jobs in Abuja for an Office Manager,August 2nd 2012
Goziem Chambers and Legal Consultants have recent job vacancy for an Office Manager in Abuja,August 2nd 2012

JOB TITLE: OFFICE MANAGER

LOCATION: Abuja
REMUNERATION: N400, 000 – N600, 000 + 2.5% Commission.
The Office Manager reports to the Principal Partner & CEO and is responsible for providing office management services to the Company. This includes maintaining office services, efficiency, supervising office staff and maintaining office records.


RESPONSIBILITIES
1. MAINTAIN OFFICE SERVICES

Main Activities
Establish standards and procedures
Prepare time sheets
Control correspondence
Review and approve supply requisition
Liaise with other organisations, agencies and groups
Organize office operations and procedures
Supervise office staff
Maintain office equipment.

2. SUPERVISE OFFICE STAFF

Main Activities:
Assign and monitor clerical and secretarial functions
Provide on the job training opportunities
Supervise staff
Evaluate staff performance
Recruit and select office staff
Orient and train employees
Coaching and disciplining staff

3. MAINTAIN OFFICE RECORDS

Main Activities
Design filing system
Ensure protection and security of files and records
Ensure effective transfer of files and records
Ensure personnel files are up to date and secured
Ensure filing systems are maintained and up to date
Define procedures for record retention


4. MAINTAIN OFFICE EFFICIENCY
Main Activities
Check stock to determine inventory levels
Anticipate needed supplies
Plan and implement office systems, layout and equipment procurement
Maintain and replenish inventory
Verify receipt of supply

KNOWLEDGE, SKILLS AND ABILITIES

KNOWLEDGE:
Knowledge of office administration
Knowledge of human resource management and supervision
Ability to maintain a high level of accuracy in preparing and entering information
Knowledge and use of accounting software packages: QuickBooks, Peachtree etc.
Knowledge and use of Management Information packages.

SKILLS:
Excellent interpersonal skills
Team building skills
Analytical and problem solving skills
Very effective organizational skills
Effective written communications skills
Computer skills including the spreadsheet and word-processing programs, PowerPoint presentation at a highly proficient level.
Stress management skills
Time management skills
Decision making skills
Effective verbal and listening communications skills
Attention to detail and high level of accuracy


BUSINESS DEVELOPMENT
Identifying and developing business opportunities for the Company

OVERALL:
Prepare business plans, proposals, as well as annual work plans
Develop and implement strategies for new products and service
Determine new opportunities by analyzing business needs
Provide direction, guidance to ensure alignment with the Company’s strategies
Lead and develop staff by identifying training needs
Define and follow-up of yearly, quarterly, monthly, weekly and daily targets


ACCOUNT MANAGEMENT:
Increase the involvement with existing client
Develop and deliver the business plans through carrying out of research, formulate market analysis and deliver accurate business reports.
Serve as a lead facilitator both internally and externally for clients
Develop and manage client communication tools such as the corporate website


BUSINESS DEVELOPMENT AND MARKETING:
Pro-actively hunt for target organizations and establish communications with those businesses that can be of need of the Company’s services.
Forecast long and short range market potentials in the Northern region for analysis
Adopt a hands-on approach in monitoring the implementation and execution of marketing programmes
Organize presentations for these target markets for them to buy in.
Further develop multi-tier relationships to organically grow the clients’ accounts.
Implement business models so as to create new ventures.


QUALIFICATIONS AND EXPERIENCE
Bachelor Degree or preferably a Master Degree in Business Administration or related courses.
Minimum of 5 years, preferably with relevant experience in similar industry.
Excellent negotiation skills.
Outstanding needs analysis, positioning, business justification and closing skills.
Superior presentation and excellent oral and written communication skills.
Applicants should not be below 30 years of age.
High commercial acumen.Knowledge in Product Development.
Travel is essential.


Method of Application
Interested applicants are requested to send their most recent curriculum vitae to: [email protected] with a letter of intention within one week of this advertisement.


Application closes: August 6, 2012.