The Partnership for Supply Chain Management (PFSCM) is a non-profit
organization for the dual purposes of ensuring reliable availability of
essential products to programs In the developing world and strengthening
national supply chains to become sustainable mechanisms for delivering
these products to clients who need them.
The Global Fund to Fight AIDS,
Tuberculosis and Malaria (GF) is a major financing institution in the
fight against these chronic diseases in 140 countries, in 2008, The
Global Fund established a Procurement Support Service (PSS), now known
as the Sourcing Team to its Principal Recipients, with Pooled
Procurement Mechanism (PPM) aiming at ensuring a cost effective and
efficient procurement process. This service provides support to
countries to resolve some of the procurement bottlenecks and facilitate a
more timely access to pharmaceuticals and health products. PFSCM is one
of the two procurement service agents which have been selected by the
Global Fund to provide procurement service to countries that elect to
participate in the PPM service funded by the Global Fund. JSI, one of
PFSCM lead partners, is seeking qualified candidates for the following
position:
JOB TITLE: CLEARING & DELIVERY OFFICER (ABUJA)
The Clearing and Delivery Officer will be responsible for completing
and executing Form Ms for the Pooled Procurement Mechanism (PPM,
formerly VPP) orders for the Principal Recipients (PR) based in Abuja,
Nigeria. S/he will be the PRs’ key contact person for the Form M
processing and should be able to give additional information to the PRs
on the status of deliveries. The successful candidate will therefore act
as a social facilitator for incoming shipments and will ensure adequate
coordination between the PSA and the PRs for the timely clearing of the
goods.
KEY RESPONSIBILITIES
Completing and executing Form Ms for all orders through:
1. Monitoring order status by liaising with the Supply
Delivery Coordinator (SDC) team and Client Account Manager for Nigeria;
as requested or needed for Form M processing; ensure coordination and
follow-up with vendors and freight and logistics personnel.
2. Expediting communication with PR and PSA to ensure that
export documents are provided in a timely manner for Form M and local
clearance procedures.
3. Receiving and reviewing documentation prior to shipment to
ensure compliance with the purchase order and with import/export
requirements in the country of destination/origin.
4. In coordination with Freight and Logistics (F&L) and
the PRs, verify the -receipt of shipments and ensuring administrative
completion of the shipments with the PR.
5. Logging and investigating incidents with the PPM team as required Administration
6. Ensuring accurate data entry, and tracking order and
shipment progress to provide overall visibility on Form Ms completion
and final delivery date visibility.
7. Updating vendor shipping instructions and international
shipping instructions as needed including if the PRs communicate any
needed changes or these are needed for the Form M process.
Relationship Management
8. Liaising with PRs on a regular basis to address any
shipping and importation requirements, in particular as they relate to
form M.
9. Supporting the PPM deliveries, coordinating with local
SCMS and USAID DELIVER project counterparts as needed to ensure sharing
of key information.
10. Liaising with PPM Netherlands staff, including, but not
limited to the Client Relations Unit, Procurement and the SDC team.
11. Liaising with local freight and logistics providers to
ensure timely execution of services; raising concerns from the PRs to
both local teams and PPM Netherlands based team members.
12. Working in close cooperation with PPM Netherlands SDCs to
ensure smooth processing of required changes to M forms and other
related documents. Other duties
13. Following up on clearing-related complaints with the PPM
team. Quality related complaints are handled in collaboration with the
Quality Assurance Unit.
14. Keeping the PPM team informed of the dealing agent’s
performance if the PRs raise any complaints and ensuring continued
dialogue with the PPM tea m.
15. Contributing to the development of Standard Operating
Procedures (SOP) and work instructions as needed to further build
capacity on Nigeria clearing and document processing.
16. Handling other tasks as assigned.
MINIMUM SKILLS AND QUALIFICATION
Information Management Coordinator at Save the Children
Volunteer at Dr. Kester Awani Foundation
Health & Nutrition Supervisor at Première Urgence Internationale (PUI)
Programme Officer (Resource Mobilization and Partnerships) at Oando Foundation
Bid Manager at WaterAid Nigeria
Personal Assistant at Mary Dinah Foundation
Field Officer at West Africa Network for Peacebuilding (WANEP)
Monitoring and Evaluation Officer at LifeBank Nigeria
Human Resources Officer at Nuru Nigeria
Senior Program Manager, Menstrual Health Initiative at Population Services International (PSI)
Programme Officer (Resource Mobilization and Partnerships) at Oando Foundation
Workshop Manager at Redline Automobile Service
Chemical Engineer - Sulfuric Acid Plant at African Industries Group (AIG)
Network Optimization Engineer at Airtel Nigeria
Field Operator III at Nautilus Nigeria Engineering and Construction Limited (NNEC)
Personal Assistant at Ocean Tide Global
Quality Control Engineer - Insulation at Amaiden Energy Nigeria Limited
Massive Recruitment at the Economic Community of West African States (ECOWAS)
HR and Administrative Supervisor at Nigeria Solar1988 Company
Administrative Assistant at CrossBoundary Energy (CBE)
Quality Control Officer in a Leading Cosmetic Manufacturing Company
Quality Assurance Officer at Contec Global Group
Service Engineer at Royal Power and Energy Limited
Information Management Coordinator at Save the Children
Human Resources (HR) Officer at Monikol (Nigeria) Limited
Accounts Manager at Advantage Health Africa