The International Foundation for Electoral Systems (IFES) recruitment ([email protected])

The International Foundation for Electoral Systems (IFES) supports citizens’ right to participate in free and fair elections. Our independent expertise strengthens electoral systems and builds local capacity to deliver sustainable solutions.


As the global leader in democracy promotion, we advance good governance and democratic rights by: Providing technical assistance to election officials, Empowering the underrepresented to participate in the political process, Applying field-based research to improve the electoral cycle.

Since 1987, IFES has worked in over 135 countries - from developing democracies, to mature democracies.

IFES is recruiting to fill the position of:

Job Title: Program / Administrative Assistant
Location: Abuja
Job Description

• Responsible for assisting in organizing and coordinating program activities, contributing to reports, and performing other programmatic duties as required.
• Assist in the development of the program narrative reports. Take minutes of program meetings. Serve as rapporteur for program events, workshops and conferences.
• Assist in the preparation and organization of events, workshops and conferences.
• Assist in the collection of data for monitoring and evaluation of activities.
• Assist with event preparation by providing administrative and logistics assistance.
• Assist with sorting and distribution of newsletters. Clerical duties including filing, photocopying, scanning

• Bachelor’s degree in governance, development or any social sciences
• Possess initiative, a positive attitude and have strong value for loyalty, respect for confidentiality and discretion, dependability.
• Excellent oral and writing skills
• Highest consideration will be given to applicants who demonstrate strong and proven track record in elections related conflict resolution and violence prevention work.
• Minimum of two (2) years’ experience in program management preferably on a democracy and governance project
• Training experience including material development, design and implementation of training activities.
• Computer proficiency in Microsoft

• Responsible for providing administrative and logistics arrangements for events – trainings, workshops, retreats, seminars etc. This will include locations, hotels, food, etc. Manage participant database. Assist in the procurement of training materials, preparing of purchase orders for all procurements. Travel logistics for staff and event participants. Manage appointments and meeting schedules at and outside of office.

• Bachelor’s degree in business administration
• At least 5 years work experience in a similar position.
• Experience working on a USAID and or EU funded project strongly preferred.
• Must have very good negotiation skills
• Must have experience in inventory management
• Computer proficiency in Microsoft
• Excellent oral and writing communication skill
• Highest consideration will be given to applicants who demonstrate strong and proven track record in elections related conflict resolution and violence prevention work.

• Responsible for developing, design and implementation of program activities supporting electoral violence prevention efforts at the national and state levels;
• Implement project activities with a focus on community-level conflict mediation and mitigation, and civic and voter education campaigns;
• Work closely with partner CSOs to plan and design trainings, town hall meetings and civic education events; Lead town hall meetings and civic education forums;
• Assist with logistics and organization of trainings and special events;
• Frequent travel to monitor sub-grantees and support trainings and town hall meetings throughout Nigeria;
• Draft regular programmatic reports detailing activities and monitoring trips;
• Perform other responsibilities as assigned by the supervisor and/or Chief of Party.

• Bachelor’s degree in Social Science, peace and conflict studies; international Relations; Master’s degree preferred
• Minimum of 7 years of experience in conflict mapping, mitigation and prevention, Experience in elections related conflict resolution and violence prevention is a plus
• Experience in project management and training is a plus
• Computer proficiency in Microsoft
• Excellent oral and writing skills
• Highest consideration will be given to applicants who demonstrate strong and proven track record in elections related conflict resolution and violence prevention work.

• Responsible for managing of project finances and providing technical support to local partners on financial management and planning. Develop and track project and activity budgets.
• Ensure that financial activities and reporting comply with internal and donor requirements.
• Responsible for preparing and disbursement of participant travel reimbursement. Preparing of periodic financial reports and bank reconciliation.

• Bachelor’s Degree in accounting and or financial management
• Minimum of 5 years relevant work experience in the financial management
• In depth knowledge and experience on European Union financial management and financial reporting, sub-grants management and procedures.
• Computer proficiency in Microsoft
• Excellent oral and writing communication skill.
• Highest consideration will be given to applicants who demonstrate strong and proven track record in elections related conflict resolution and violence prevention work.

• Ensuring provision of reliable and secure driving services in driving office vehicles to transport project personnel. Receiving personnel, visitors at the airport, arranging and delivering of air tickets when required. Ensuring appropriate route planning and security measures.
• Assist in dispatch. Maintaining vehicle and fuel logs to ensure the proper use of vehicles. Maintaining the condition of vehicles on a day-to-day basis, ensuring timely vehicle maintenance.
• Ensuring availability of all necessary documents and supplies, including vehicle insurance, vehicle and fuel logs, office directory, maps, first aid kit and spare parts

• At least 12 years work experience in a similar position with at least 5 years driving in Abuja.
• Must be familiar with roads within the entire country.
• Must Possess a valid Drivers’ License
• Must be calm, courteous and professional
• Possess initiative, a positive attitude and have strong value for loyalty

• Highest consideration will be given to applicants who demonstrate strong and proven track record in elections related conflict resolution and violence prevention work.