Administrative Secretary Job in Lagos, February 7th 2015

RS Hunter Limited- Established in 2008 with a clear vision "to be the preferred HR Business Partner", our team has expertise in relevant areas which drives our approach to offer our clients value in developing their human resources and change management initiatives.


RS Hunter Limited is recruiting to fill the position of:

Job Title: Administrative Secretary
Location: Lagos
Job Role

• Coordinates office activities and perform secretarial assignments for management staff in support of the on-going operations of the office.
• Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the management staff's area of responsibility.

• Read and analyse incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Conduct research, compile data, and prepare reports for consideration and presentation by the management team.
• File and retrieve corporate documents, records, and reports.
• Attend, record and distribute minutes of meetings.
• Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
• Manage and maintain executives' schedules.
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spread sheet, database, and/or presentation software.
• Set up and oversee administrative policies and procedures for offices and/or organizations.
• Greet visitors and determine whether they should be given access to specific individuals.
• Prepare responses to correspondence containing routine inquiries.
• Perform general office duties such as ordering supplies, maintaining records, management systems, and performing basic bookkeeping work.
• Prepare agendas and make arrangements for meetings.
• Make travel arrangements for the Managing Partner and staff.

• First degree in any relevant field of study.

• Ability to type from clear copy at a rate of 40 net words per minute.
• Proficient at using Microsoft Office tools (Word, Excel, PowerPoint).
• Good interpersonal skills.
• Excellent customer service skills.
• Ability to work under pressure.
• Ability to use operate standard office equipment.
• Excellent copy editing and proofreading skills.
• Highly organized with good time management skills.
• Communicate clearly and concisely in both written and oral form.