Jobs
Education Sector Support Programme in Nigeria (ESSPIN) recruitment, March 2015
Mott MacDonald - The Teacher Development Programme
(TDP) is a six-year UK government funded programme designed to provide
strategic technical assistance at Federal level in up to 6 Lead States
on teachers' skills improvement. It aims ultimately at improving student
learning.
The Education Sector Support Programme in Nigeria (ESSPIN) is a
six-year UK government funded programme designed to provide strategic
technical assistance to support education reform at Federal level in up
to 7 Lead States.
We are recruiting to fill the below position:
Job Title: Finance Assistant
Job No.: 18622BR
Location: Zamfara
Job Type: Contract
Job Category: Education
Job Profile
- The Finance Assistant will be responsible for the day-to-day
support of management of finances within Abuja in accordance with
Cambridge Education’ systems and procedures and consistent with the
client’s requirements.
- The Finance Assistant will receive an induction in Abuja to
ensure that s/he is fully conversant with Cambridge Education (CE)
systems and procedures.
Job Description
Accountabilities:
- Support the internal administrative functions of the finance unit.
- Support and guide Programme Officers on the preparation of
payment vouchers and ensuring that payment voucher has adequate and
relevant supporting document.
- Support Programme Officers in ensuring that appropriate account
codes are used and expenditure are charged to the correct expenditure
budget line.
- Support and facilitate timely retirement of advances to programme staff.
- Support workshop activities on disbursement of fund and timely retirement of workshop advances.
- Administer the Programme petty cash fund, reconciliations and subsequent postings into the accounting platforms.
- Support the DFMs and FOs in ensuring payment for goods and services are made to suppliers and service providers as and when due.
- Ensure an efficient tracking process for all document sent to
the finance unit up to the stage of filing and ensure the security of
finance documents.
- Provide support to the DFMs and FOs during the fixed asset verification exercise and periodic reviews of accounting records.
- Work closely with the admin staff to ensure proper administration of items of consumables and store items.
- Ensure invoice received are reconciled with the amount posted in the accounts.
- Support the Finance Officers in the preparation of forecast, budget and monthly returns.
- Establish good and considerate working relationships with all
staff within the programme, demonstrating respect for their own roles
and responsibilities.
Candidate Specification
Essential Competencies/Skills:
- Excellent financial management/ accountancy skills.
- Good IT skills and confidence/proficiency in all Microsoft
packages, and the ability to master CE in-house financial management
system, FiFi.
- Attention to detail and accuracy.
- Ability to think ahead and produce accurate.
- Willingness to be flexible and respond in a timely manner to
support colleagues in Abuja head office and State Offices when the need
requires.
- Educated to BSc or equivalent with significant working experience.
- Previous experience working in a large donor funded programme is an added advantage.
- Ability to work as a member of a team.
Interested and qualified candidates should:
Click here to apply online
Job Title: Administrative Officer
Job Ref: 18620BR
Location: Enugu
Job Category: Education, International Development
Contract Type: Contract
Work Pattern: Full-Time
Job Description
- The ESSPIN State Administrative Officer will provide
administrative and logistical and technical team liaison support
services to the State Administrator, other members of the State
Technical Team, and both long and short term consultants working in the
State.
- Assist the State Administrator in maintaining the office filing
system, for both electronic and hard copies; also provide assistance to
the State Knowledge Management Specialists and members of the State
Technical Team in maintaining records of relevant programme activities
and documentations within the state;
- Work with the State Technical Specialists in maintaining a
communication network with key stakeholders within the State whilst
ensuring that regular contact and information is passed about developing
issues between the State and Abuja via email and telephone;
- Assist with the development of a list of preferred providers of
accommodation and training facilities across the State with cost
guidelines;
- Take responsibility for all logistic arrangements for both long
and short term technical specialists working on the programme at State
levels;
- Assist the Technical Team in preparing budgets for training
events where directly sponsored by the programme and preparing and
disbursing the necessary subsistence and transportation budget and
allowance respectively;
- Assist the finance officer by providing relevant financial
information to inform the production cash flow forecasts etc as relates
to state based workshops and other relevant programme activities;
- Provide logistical and IT support to the State Technical Teams during workshops and seminars;
- Perform basic office IT troubleshooting functions
- Task manages the day to day work of the Office Assistant
- Work closely with all immediate colleagues and relevant Government staff within the respective States;
- Establish good and considerate working relationships with all
staff in the organisation, demonstrating respect for their own roles and
responsibilities.
Candidate Specification
Essential competencies/skills
- Proactive approach to dealing with Technical Specialists’ logistical and training needs
- Excellent organisational skills
- Proven communication skills
- Excellent IT skills and confidence/proficiency in all Microsoft packages (2010)
- Attention to detail and accuracy
- Ability to work under pressure and solve problems whilst retaining the support of colleagues and technical specialists alike
- Proven IT troubleshooting abilities
- An interest in the technical work taking place under the programme.
Required Academic/Professional Qualifications, Training and Experience
- Educated to first degree level
- Relevant professional qualification in administration and ICT
- Previous experience in providing administrative support to a programme team highly desirable
- Previous experience in relating with ministries and relevant
government parastatals in the course if working with a programme would
be an added advantage
Interested qualified candidate should
Click here to apply online
Mott MacDonald -
The Teacher Development Programme
(TDP) is a UK government funded programme designed to provide strategic
assistance at Federal level in up to 6 states on teachers' skills
improvement. It aims ultimately at improving student learning.
We are recruiting to fill the below position:
Job Title: Operations Support Assistant
Job Ref: 18619BR
Location: Abuja
Job Category: Education, International development
Contract Type: Contract
Work Pattern: Full-Time
Job Description
- The Operations Support Assistant will provide administrative,
logistics, travel and visa service support to the Programmes under the
direction of the Operations Manager. The Operations Support Assistant
will receive an induction in Abuja to ensure that s/he is fully
conversant with Cambridge Education (CE) systems and procedures.
Accountabilities
- To provide all necessary support for managing consultant’s
visits including travel arrangements, accommodation, subsistence and
arranging meet and greet services within Nigeria.
- Responsible for making logistic arrangements for Abuja staff
including booking tickets and transport arrangements for official trips;
Liaising with the State Administrators to ensure that suitable
accommodation and arrangements are in place at the state levels.
Ensuring that all travel arrangements are as defined by the Security
Guidelines of the Programme.
- To send out the technical assistance (TA) and staff movement
chart on a weekly basis as well as update the TA chart board regularly.
- To provide support to the Programme in facilitating annual
reviews, surveys, researches, etc, by making logistical and
administrative arrangements including travels arrangements, support in
drawing up schedules and itineraries for activities, making and
confirming meeting arrangements.
- To manage the visa application process of non‐Nigerian technical
staff, maintaining relevant contacts and leasing with appropriate
offices related to the visa application including the Nigerian
Immigrations Service, National Planning Commission and the Federal
Ministry of Interior; to manage the visa application of Nigerian staff
for official purposes; and to ensure that all visa related issues are
dealt with in a timely and efficient manner.
- To provide workshop/study tour (etc) support to all technical
teams of the Programme – including making relevant appointments for
meetings, supporting in drawing up agenda’s and ensuring that all
logistical requirements (i.e. travel arrangements, accommodation,
meeting venues and relevant materials and equipments) are available to
the relevant participants.
- To identify suitable venues and hotels for all Abuja workshops and trainings.
- Support in managing the Abuja Guest house including purchasing
food items and supply for the house; responsible for making guest house
bookings for guests and updating security information. Responsible for
filing and maintaining the electronic and hard copies of the ‘bills
register’ as well as making of payments to relevant hotels.
- Processing bills, requests for payments and refunds for Staff,
Consultants and Vendors. Also keeping financial records and
documentation of relevant departmental transactions.
- To provide administrative support to the technical team as well
as the senior management team by managing their calendar, arranging
relevant meetings, managing their travel arrangement, managing their
mailing system as well as performing other basic administrative
functions for them.
- Maintain a database of necessary contacts in all stakeholder
establishments as well as embassies and other relevant organisations.
Also responsible for ensuring that the contact database is updated
regularly and the information is readily accessible to all relevant
parties.
- Maintaining electronic and paper files, documents and letters in an accessible manner.
- Provide other necessary support to the administrative team.
Required academic/professional qualifications, training and experience
- Educated to degree level (at the minimum).
- Relevant professional qualification in administration and ICT.
- Previous experience in providing administrative or office support to a programme team.
- Previous experience of working within a multi‐national team highly desirable.
Candidate Specification
Essential competencies/skills:
- Excellent organisational skills.
- Proven communication skills.
- Knowledge of the Nigerian immigration Service as well as previous experience in visa facilitation.
- Good IT skills and confidence/proficiency in all Microsoft packages.
- Attention to detail and accuracy.
- Ability to work under pressure and solve problems whilst retaining the support of colleagues and technical specialists alike.
- Pro‐active approach to dealing with facilities related issues as
well as logistical requirements of running a busy development programme
office.
- Excellent time management skills and the ability to multi task as required by the position.
- Willingness to be flexible and prepared to contribute to the company in other duties as required.
Interested and qualified candidates should:
Click here to apply online
Job Title: Driver
Job Ref.: 18737BR
Location: Jigawa
Job Category: Education
Contract Type: Contract
Work Pattern: Full-Time
Job Descriptions
- Drivers will be expected to provide driving support to the state
teams as well as other short term and long term technical specialists
thereby aiding in the delivery of each Programme's goals and objectives.
- The drivers and fleet of vehicles form a major part of the
programmes' support teams, and professional drivers are integral to the
successful delivery of the logistics plan of each programme.
Accountabilities
- Provide a courteous and efficient service to all
internal/external customers, and is a valuable first point of contact
for external customers visiting the state/country;
- Perform daily vehicle checks and report maintenance needs promptly;
- Drive carefully and safely at all times in line with
international driving standards, and complete and record checks to
ensure that passengers, other road users and the vehicle in the driver's
care are safe;
- Ensure that all vehicle reports are duly approved and prepared
on a monthly basis; records of mileage, fuel and maintenance costs made
available to supervisor on or before scheduled dates;
- Maintain a professional appearance by ensuring good personal hygiene, and wear a clean and ironed uniform at all times;
- Ensure that adequate knowledge of the destination and route is gathered before departure;
- Maintain assigned vehicle in a clean and roadworthy state at all times;
- Ensure that approval for repairs is always obtained before taking the vehicle to the garage;
- Ensure adherence to transport policy on vehicle usage;
- Establishes good and considerate working relationships with all
staff in the organisation, demonstrating respect for their own roles and
responsibilities;
- Be available outside standard hours in case of emergency and during missions;
- Undertake missions work in provinces other than normal location with overnight allowance if necessary;
- Approval of overtime should always be given before overtime hours are taken;
- Ensure compliance with local administrative procedures required in the event of an accident;
- Be responsible for in-vehicle equipment;
Candidate Specification
Required Academic / Professional Qualifications, Training and Experience:
- Minimum of OND.
- Certified Professional driving training (preferred).
- Fluent English & local language.
- Previous experience of working within a multi-national team or project environment is highly desirable.
- Excellent knowledge of the city and major motorways in Nigeria.
- Not less than 5 years experience in professional driving.
Essential competencies / Skills:
- Valid category B driving license
- Demonstrable defensive driving skills (in town and on dirt roads);
- Good communication skills;
- Basic routine maintenance and vehicle handling skills;
- Excellent knowledge of the city and major motorways in Nigeria and (state) in particular;
- Willingness to be flexible and prepared to contribute to the company in other duties as required
Interested and qualified candidates should:
Click here to apply online
Job Title: Driver
Job Ref:18621BR
Location: Lagos
Work Pattern: Full-Time
Job Category: Education
Job Description
- Drivers will be expected to provide driving support to the state
teams as well as other short term and long term technical specialists
thereby aiding in the delivery of each Programme's goals and objectives.
- The drivers and fleet of vehicles form a major part of the
programmes’ support teams, and professional drivers are integral to the
successful delivery of the logistics plan of each programme.
- Provide a courteous and efficient service to all
internal/external customers, and is a valuable first point of contact
for external customers visiting the state/country;
- Perform daily vehicle checks and report maintenance needs promptly;
- Drive carefully and safely at all times in line with
international driving standards, and complete and record checks to
ensure that passengers, other road users and the vehicle in the driver's
care are safe;
- Ensure that all vehicle reports are duly approved and prepared
on a monthly basis; records of mileage, fuel and maintenance costs made
available to supervisor on or before scheduled dates;
- Maintain a professional appearance by ensuring good personal hygiene, and wear a clean and ironed uniform at all times;
- Ensure that adequate knowledge of the destination and route is gathered before departure;
- Maintain assigned vehicle in a clean and roadworthy state at all times;
- Ensure that approval for repairs is always obtained before taking the vehicle to the garage;
- Ensure adherence to transport policy on vehicle usage;
- Establishes good and considerate working relationships with all
staff in the organisation, demonstrating respect for their own roles and
responsibilities;
- Be available outside standard hours in case of emergency and during missions;
- Undertake missions work in provinces other than normal location with overnight allowance if necessary;
- Approval of overtime should always be given before overtime hours are taken;
- Ensure compliance with local administrative procedures required in the event of an accident;
- Be responsible for in-vehicle equipment;
Candidate Specification
Essential competencies/skills
- Valid category B driving license
- Demonstrable defensive driving skills (in town and on dirt roads);
- Good communication skills;
- Basic routine maintenance and vehicle handling skills;
- Excellent knowledge of the city and major motorways in Nigeria and (state) in particular;
- Willingness to be flexible and prepared to contribute to the company in other duties as required
- Required academic/professional qualifications, training and experience
- Minimum of OND;
- Certified Professional driving training (preferred);
- Fluent English & local language;
- Previous experience of working within a multi-national team or project environment is highly desirable;
- Excellent knowledge of the city and major motorways in Nigeria;
- Not less than 5 years experience in professional driving.
Interested qualified candidate should:
Click here to apply online
