Pfizer Nigeria recruitment for Admin Coordinators

Pfizer - Good health is vital to all of us, and finding sustainable solutions to the most pressing health care challenges of our world cannot wait. That's why we at Pfizer are committed to applying science
and our global resources to improve health and well-being at every stage of life. We strive to provide access to safe, effective and affordable medicines and related health care services to the people who need them.

Pfizer is recruiting to fill the position of:

Job Title: Admin Coordinator
Job ID: 1030996
Location: Lagos-Nigeria
Reports to: Country Manager
Region: NEAR
Affiliate/Department/Location Lagos
Job Purpose

• Coordination of administration of NEAR offices and first point of contact for related support functions and service providers. Provision of secretariat/Administrative support to the country manager  and the NEAR commercial leadership team.

• Office coordination and management
• Coordination of admin support and resource management
• Monitor inventory
• Ensure that contract service levels are met
• Collaborate with procurement to ensure cost-effectiveness
• Act as representative of Admin functions with leadership
• Ensure that office supplies and services are maintained at appropriate levels
• Monitor service levels

• Support Finance Director and Country Manager in administration of all admin related to Pfizer entity
• Coordination of stakeholders / signatories relating to legal entity
• Ensure requisite registrations and documentation are up-to-date
• Management and retention of related visas
• Nigeria, Ghana offices
• Oversight of Kenya offices

• As agreed with CM
• Calendar management
• Travel planning
• Additional tasks as required

• First point of contact for Global Ops - Dubai
• Review of Broll invoicing
• Oversight of maintenance (planned and one-off)
• Requirements
• Costs
• Timeliness
• Provide strategic recommendation to CM / Global Ops re site maintenance, development and usage
• Interface with local contractor (Broll)
• Ensure that site is maintained to Pfizer defined standards
• Physical site inspections weekly

• Manage protocol and coordinate local travel itinerary for Pfizer colleagues travelling to Lagos
• Liaise with relevant functions; assistants, security, logistics providers
• Liaise with embassies and airlines (travel agencies) for visas and flight routings
• Assist with Visa applications, immigration activities as required.

• EHS point of contact
• HR support as required
• ISO support as requested

• Business acumen
• Acts decisively
• Ability to work successfully within a complex corporate environment
• Computer and data management skills
• Ability to work with little or no supervision
• Strong interpersonal, influence and communications skills
• Seizes accountability
• Holds people accountable
• Ability to plan in short and medium term
• Ability to prioritise and manage time well

• 3 years or more in similar position E.g. Office management, PA
• Further education in management, finance, HR advantageous
• MS Office competent
• Good written and verbal communication skills