Executive Assistant Job in a Leading Global Financial Institution

Key Focus
This role provides PA support to a senior Manager and is individually accountable for achieving results through own efforts.

Descriptor
· In general accountable for the PA support to managers in role size R and senior (exceptions may apply).
· All responsibilities of the Secretary and PA, as well as the following.
· Could be accountable for the management of one or more staff members.
· Accountable for the coordination of other PA's deliveries in the BU.
· Strong focus on dealing with escalated queries from clients, customers and other stakeholders (with potential for brand damage).
· Often accountable for the resolution of escalations without the involvement of the senior manager.
· Strong understanding of the business unit and associated OMSA structure.
· Act as an ambassador for the Business Unit.
· Advanced skills in minute taking and developing non-standard reports, minutes, presentations and correspondence.
· High level of ownership and independence (able to run the office in the absence of the senior for long periods of time).
· Accountable for completing task of a personal nature on behalf of the senior manager.
· High level of contact with external parties, stakeholders and clients / customers (Company CEOs, Executives etc.).
· Could be accountable for the management of a budget or significant spending on a budget.

Key Result Areas
Administration & Support:
· Performs secretarial duties for an executive or senior employee.
· Accountable for completing task of a personal nature on behalf of the senior manager.
· Manages queries on behalf of manager and performs delegated tasks.
· Ensures senior is equipped with necessary documentation to proceed with meetings.
· Manages diaries.
· Provides department with support in relation to arranging functions, venue bookings, making travel arrangements when necessary
· Responsible for office infrastructure, e.g. office equipment and ordering of stationery.
· Maintains confidentiality of information
· Could be accountable for the management of a budget or significant spending on a budget.

Personal Effectiveness:
· Accountable for service delivery through own efforts.
· Individually accountable for managing own time, tasks and output quality for periods of 1 day to a maximum of 3 months.
· Makes increased contributions by broadening individual skills.
· Collaborates effectively with others to achieve personal results.
· Accepts and lives the company values.

Relationship Building:· Maintains professional internal and external relationships, at management level.
· Builds and maintains relationships with suppliers and venue coordinators.
· High level of contact with external parties, stakeholders and clients / customers (Company CEOs, Executives etc.).

· Accountant - Accounting background; qualified or near qualification.
· Secretarial / PA knowledge and experience.
· 4 – 6 Yrs. experience,
· Strong skills MS Office.
· Strong Presentation (Powerpoint package) preparation.
· Strong knowledge of Excel.

Individual must be ready to grow within the organization and outside of the EA role into an Accounting function in 18 – 24 months.

How to Apply
Interested and qualified candidates should Click Here to Apply