Administrative Assistant Job at HealthPlus Limited

HealthPlus has become a household name in Nigeria and beyond. Our
dedication has been recognized with several awards of excellence in the
healthcare and entrepreneurship categories including the Nigerian
Healthcare Excellence Award (NHEA) for 2014 and 2015. Our people are
valued,
passionate, driven and committed to continuous learning in order
to maintain the company’s edge. Their testimonial is that they are
proud to be members of the HealthPlus family as the company offers a
strong platform for achieving their potentials. We seek to employ and
retain the best talents.

Job Title:  Administrative Assistant

Job Description
The Administrative Assistant will be primarily responsible for
providing and supervising efficient, seamless administrative and
document management support to the Head, Retail Operation and other
members of the senior Retail Management Team with minimal supervision
whilst projecting the department as one with strong focus on quality and
service delivery.
Key Elements of the role

  • Render administration support to the Head, Retail Operations and
    other Managers by generating and assisting to generate timely and
    appropriate correspondence, presentations etc
  • Responsible for managing day-to-day office operations and processes
    whilst supporting broad functions across the Executive Team, HR, Supply
    Chain, Internal Audit, Finance, etc.
  • Responsible for maintaining and updating the official Department diary and calendar management
  • Organize and maintain office systems and filing
  • Ensure filing systems are maintained and up-to-date
  • Ensure protection and security of files and records
  • Take and disseminate minutes of various meetings
  • Make travel arrangements
  • Order and manage office stationary and supplies
  • Handle project based work.
  • Build strong relationships with all staff and be trusted as an
    approachable and highly capable ‘Go To’ person who can be relied on to
    help
  • Handling both incoming and outgoing telephone calls for the department and all enquiries in a professional and  courteous manner
  • Dealing with incoming and outgoing post and office emails
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Desired Experience, Skills and Attributes

  • A good degree in Business Administration or any of the Social
    Sciences with a minimum of 3 years’ experience in a similar role in a
    structured organization
  • Flawless communication skills in English, both written and spoken
  • Project Management skills
  • Cool under pressure and with the ability to think on one’s feet
  • Tact and discretion, capable of dealing appropriately with confidential information
  • Ability to prioritize important issues and understand how to
    appropriately communicate and engage with a busy management team is
    critical
  • Flawless Ms Office Skills (especially Word, Excel and PowerPoint),
    with practical experience in preparing Management reports and various
    other types of official communication
  • Excellent administrative skills
  • A very pleasing phone manner
  • Accuracy and attention to detail
  • Analytical  and problem solving skills
  • Excellent time management and organizational skills
  • Ability to work on own initiative
  • A flexible and adaptable approach to work

How to Apply
Interested and qualified candidates should Click Here to Apply

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