Job at UNICEF Nigeria for a Shipping Assistant

The United Nations Children’s Fund (UNICEF) – For 70 years, UNICEF has
been working on the ground in 190 countries and territories to
promote children’s survival, protection and development. The world’s
largest provider of vaccines for developing countries, UNICEF
supports child health and
nutrition, good water and sanitation,
quality basic education for all boys and girls, and the protection of
children from violence, exploitation, and AIDS. UNICEF is funded
entirely by the voluntary contributions of individuals, businesses,
foundations and governments.

If you are a committed, creative professional and are passionate about
making a lasting difference for children, the world’s leading
children’s rights organization would like to hear from you.

We are recruiting to fill the following positions below:

Job Title:  Shipping Assistant

Job Number: 497972
Location: Nigeria
Work Type : Fixed Term Staff

MAJOR DUTIES AND RESPONSIBILITIES

  1. Maintain contact with Customs, Immigration Officials and Ministry of
    Foreign Affairs. Follow-up on supply clearance documentations to
    facilitate timely customs clearance of supplies and equipment in keeping
    with established protocol.
  2. Prepares all Customs Declaration, note verbal, letters of concession
    and any other letters relevant to customs release of UNICEF’s shipment;
    obtain MOFA/Custom’s approval in timely manner to avoid accrual of
    demurrage.
  3. Respond to queries from Supply Division/Programme Sections/Field
    Offices on all Off-shore related issues. Maintains records relating to
    all Offshore PGMs and shipping documentation in such a manner which
    would enhance retrieval of information pertaining thereto; Prepares
    monitoring reports on activities relating to Note Verbal and agent
    invoices.
  4. Constantly advise Section Chief on latest developments in the fields
    of duty exemption and clearance of UNICEF and Procurement Services
    Supplies, tariff fluctuations at National Aviation Handling Company
    (NAHCO) and Federal Airport Authority of Nigeria (FAAN). Physically
    attend to clearance of high value perishable items like vaccines and
    ensure quick delivery and safe storage.
  5. Scrutinizes invoices from the freight forwarders and certifies
    against established tariff rates. Requests CRQs from the relevant
    programme section with appropriate budget. Drafts and make copies of all
    payment requests for distribution to Finance and maintains relevant
    files.    
  6. Liaisons with Field Offices and Oshodi warehouse, Lagos for
    recommended transport required for distribution of supplies to the
    projects and draft memo for the designated freight forwarder.   
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WORKING CONDITIONS
Normally office based but the job demands frequent visits to
MOFA/Customs/Airport to submit documents and obtain timely
concessions/exemptions from Ministry of Foreign Affairs/Customs
Officials.

IMPACT AND CONSEQUENCE OF ERROR
(a)   Describe the type of decisions regularly made and the impact of those decisions.
Incumbent exercises strong vigilance and judgment and may be required
to take decisions relating to handling of documents to avoid them
getting into unauthorized hands or third party.
(b)   Describe the type of recommendations regularly made and why these are important.
Based on routine dealings and experience, incumbent recommends or
suggests actions for expediting exemptions and timely clearance of
supplies to avoid accrual of demurrage at the ports of entries.
(c)   Describe the most damaging error(s) that could be made in the work and the consequences they would have.
The most damaging error is to let shipping documents fall into
unauthorized and wrong hands. Also, delay in obtaining
concessions/exemptions could entail demurrage costs at ports leading to
undue additional charges and serious damage or loss of shipments,
directly affecting programme implementation and organization’s
credibility. Inappropriate record keeping can cause delay in retrieving
information fast and accurately for decision making taking decisions

QUALIFICATIONS, SKILLS AND ATTRIBUTES required to perform the duties of the post
EDUCATION:
Completion of Secondary School. University degree or its equivalent
in Business Administration, Supply & Logistics Management or related
field is desirable.
 
WORK EXPERIENCE:
Five (5) years experience progressively in shipping, clearing and
forwarding. Experience and strong updated knowledge in government
shipping and clearing regulations is required.

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LANGUAGES:
Fluency in English language is required. Knowledge of a second UN working language will be an asset.

COMPETENCIES
Core Competencies

  1. Drive for Results [I]
  2. Communication [I]
  3. Integrity
  4. Commitment      

Functional Competencies

  1. Planning and Organizing [I]
  2. Planning and Organizing [I]
  3. Following instructions and Procedures [I]
  4. Analyzing [I]

How to Apply
Interested and qualified candidates should  Click Here to Apply

Closing Date 5 Aug 2016 W. Central Africa Standard Time

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