Administrative Assistant Job in Kaduna State at AS Operations West Africa Limited (ASO)

AS Operations West Africa Limited (ASO) is a Nigeria-registered
subsidiary of Adam Smith International (ASI). ASO provides operational
support to three DFID-funded projects in Nigeria, i.e. NIAF, GEMS and
ENABLE. Operational services include IT and Communications; Residential
and
Hotel Accommodations; Administrative Support; Domestic Ground and
Air Transportation; International Travel and Protocol; and, Security
Services.

AS Operations West Africa Limited (ASO) is recruiting to fill the position below:

Job Title: Administrative Assistant – Contract Position
Location:
Kaduna
Job Summary

  • Based in Kaduna, this position works within the Administrative
    Services Section of a mid-sized operational services company. Among our
    clients is a leading international advisory firm that works throughout
    the world to help reform and improve economies and institutions
  • This temporary mid-level administrative position provides
    support to management by carrying-out a coordinating role that ensures
    office operations are timely and are performed in an effective and
    efficient manner
  • Contract pay rate is similar to an Administrative Services Level 6 on the established pay scale
  • The contractor will be required to have a Tax Identification
    Number since taxes will be collected and remitted on their behalf with
    the appropriate tax authorities.

Responsibilities

  • Tracking and prioritizing all incoming emails;
  • Booking and tracking hotel reservations;
  • Coordinating vehicle logistics;
  • Scheduling and attending meetings, creating agendas and taking minutes;
  • Addressing telephone and email enquiries;
  • Creating and maintaining filing systems;
  • Keeping diaries and arranging appointments; and
  • Other related duties.

Knowledge, Skills and Abilities:

  • Excellent organizational skills;
  • Excellent customer service skills;
  • Average oral communication skills in Hausa;
  • Tact, discretion and respect for confidentiality at all times;
  • A pleasant, confident telephone manner;
  • Reliability and honesty;
  • Above-average knowledge of MS Office including Excel, PowerPoint and Word;
  • Excellent research and presentation skills.
  • Excellent problem solving skills;
  • Attention to detail;
  • The ability to plan your own work, work on your own initiative and meet deadlines;
  • The ability to manage pressure and conflicting demands and prioritize tasks and workload;
  • Above-average oral and written communication skills in English;
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Education and Experience

  • A first level degree in Business Administration or Public Administration;
  • Previous work experience in an administrative or secretarial role is required;
  • Extensive experience with the use of Excel, Word and PowerPoint.


How to Apply

Interested and qualified candidates should send their CV’s to: gm@asoperations.com Please note “Administrative Assistant” in the subject line.

Your application package should include:

  • A cover letter detailing how you meet the Education and Experience qualifications;
  • Your CV; and
  • Contact details for three recent work-related referees

Note

  • Only applicants who meet the Education and Experience
    qualifications will be contacted. If you do not meet these, you need not
    apply.
  • Applications received after this time will not be considered

Application Deadline  31st August, 2016.

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