Front Desk Officer Job in Abuja at The Health Initiatives for Safety and Stability in Africa (HIFASS)

Health Initiatives for Safety and Stability in Africa (HIFASS), is a
non-profit organization registered in 2007 in Nigeria with a core
objective of expanding quality health care and treatment in Africa. Over
the years HIFASS has provided manpower and associated technical support
to PEPFAR
HIV/AIDS program and Research activities, USAID and World
Bank funded projects in Nigeria and further more played a role in the
management of personnel services.

HIFASS is therefore seeking the employment of the position listed below.

Job Title: Front Desk Officer
Location:
Abuja
General Description

  • The Front Desk Officer is responsible for providing secretarial,
    clerical and administrative support in order to ensure that services
    are provided in an effective and efficient manner.

Essential Job Functions, Duties and Responsibilities

  • Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
  • Re-direct calls as appropriate and take adequate messages when required
  • Direct all visitors to the appropriate staff member or office
  • Maintain employee and department directories.
  • Monitoring and reporting on office logbooks.
  • Manage e-mail correspondences as necessary.
  • Assist the Director Admin to maintain a filing system and file all correspondences
  • Ensure that the reception area is kept neat and tidy so as to maintain the good image of the organization.
  • Assist the communication manager to maintain programme/office calendar
  • Assist in scheduling and arranging for meetings and conferences to include agenda, attendance and venue management.
  • Assist in gathering a variety of presentation material for use in meetings, training sessions, or for publication.
  • Perform other duties as assigned.

Minimum Education/Training Requirement

  • HND/ Bachelor degree in Social Science and related disciplines. A Secretarial Certification will be an added advantage.
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Prior Work Experience:

  • At least 2 years’ post-NYSC experience in Administrative and Secretarial duties.

Knowledge and Skills:

  • The applicant must have proficient knowledge in the following areas:
  • Good knowledge of administrative and clerical procedures
  • Adept at giving accurate information to visitors and callers
  • Detailed and organized
  • Cheerful and courteous
  • Exceptional verbal, interpersonal, and written communication skills in English;
  • Proficiency in MS Office Suite, particularly Word, Excel and PowerPoint.
  • Thorough understanding of monitoring visitors’ access


How to Apply

Interested and qualified candidates should forward their Application
letters and CV’s to “The Human Resources Manager” (HIFASS) and
additional certificates that supports or address to: careers@hifass-hfi.org – specifying the position title as the SUBJECT of the mail.

Note: All attachments should be submitted in PDF and
Word formats. Note that only shortlisted candidates will be contacted
for an interview

Application Deadline  23rd August, 2016.

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