Humanitarian Finance Coordinator Job at Save the Children

Save the Children is the leading independent organization for children
in need, with programs in over 120 countries, including the United
States. We aim to inspire breakthroughs in the way the world treats
children, and to achieve immediate and lasting change in their lives by
improving their health,
education and economic opportunities. In
times of acute crisis, we mobilize rapid assistance to help children
recover from the effects of war, conflict and natural disasters. Each
year, we and our partners reach millions of children in communities
around the world. Join our dedicated and diverse staff in their work
to improve the well-being of children everywhere.

Save the Children is recruiting to fill the vacant position below:

Job Title: Humanitarian Finance Coordinator
Location:
Borno, Nigeria
Job Description

  • The Finance Coordinator role will support the Area Office,
    Humanitarian Finance Manager and/or Country Finance Manager in the
    relevant geographic area in emergency response programmes in delivering
    the Finance teams’ objectives in a timely and accurate manner. 
  • Supervise the Finance officer(s) and Finance Assistant(s) ensure
    that processing and reporting deadlines are fully met; financial
    controls and procedures are strictly adhered to by all field office
    staff
  • The main responsibilities of this post will vary according to
    the terms of reference for each assignment.  The post-holder is likely
    to undertake senior deployments.

Key Areas of Accountability
Financial Accountability:

  • Provide a high standard of financial accounting in emergency
    programmes, ensuring compliance to local statutory law and SC accounting
    policies.
  • Ensure accounting systems, policies, internal controls and
    procedures are quickly established for the collection of accurate,
    complete and timely financial data (e.g.: budgets, forecasts,
    expenditure, commitments, payroll, and delegation of authority).
  • Manage the cash flow for the Area office to ensure timely and
    secure transfer of funds to meet programme needs, liaising with local
    bankers as required and provide the necessary checks and balances to
    ensure that money is spent effectively, efficiently and in line with
    donor requirements.
  • Process GLACOS spreadsheets after verifying their accuracy
    ensuring that data is submitted by Gombe and Bauchi field offices by the
    set deadline for processing in Agresso (posting), preparing Field
    Office Monthly review report for Review by Area Programme Manager.
  • Support the Area Manager and TA’s in the preparation and
    on-going management of the field office Budget with potential gaps
    actively highlighted and communicated to humanitarian finance manager
    for included in new proposals.
  • Verify the accuracy, validity, legitimacy of all payments
    completeness of financial documents, (purchase requests, work orders,
    pro forma invoices), proper coding and approval by responsible managers
    before payments are made while ensuring SCI creditors are paid promptly.
  • Provide support to budget holders in reviewing and understanding
    monthly financial budget monitoring reports and follow up on any
    recommended action points.
  • Assist the Humanitarian Finance Manager amongst the implementing
    partners at the field level and that audit recommendations related to
    Field Finance and Awards are followed up & implemented in good time
    and field staff fully understand and comply with the standard financial
    procedures.
  • Provide support to Humanitarian Finance Manager and /or Country
    Finance Manager with advice/training to budget holders on budget
    management and phasing.
  • Review and signs off purchase orders.
  • Maintains and track accruals/ prepayments register.
  • Liaise with the Area Manager to schedule and take lead in
    planning and convening the monthly finance  meetings in the field office
    ensuring relevant teams are included and action up.
  • In collaboration with the Field HR coordinator, provide monthly
    information to National Finance Coordinator Abuja for payroll
    preparation and on staff departing from SCI.
  • Work closely with the Awards team in ensuring donor compliance
    amongst the implementing partners at the field level and that audit
    recommendations related to Field Finance and Awards are followed up
    & implemented in good time and field staff fully understand and
    comply with the standard financial procedures Financial Planning:
  • Provide information for management reports such as cost centre
    BVA’s, for budget holders to monitor budgets, on a regular and timely
    basis.
  • Maintain robust and adequate financial internal control systems
    and cash management across the field office in line with SCI Finance
    Manual, Awards management and good accounting practices.
  • Ensure sufficient cash in the field office by producing monthly
    cash forecasts for the Office, sending to Abuja office and following-up
    to make sure cash is received in time.
  • Reviews all Bank and Cash Payment vouchers and ensures they are
    properly approved, ensuring the highest standard of supporting
    documentation and an audit trail of workings and approval accompanies
    all transactions.
  • Ensure all contractual payments are settled and accounted for accurately and on time.
  • Review payments employees, suppliers and contractors and recover debts from staff and third parties
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Control & Supervision:

  • Take appropriate steps to minimise the risk of fraud or theft.
  • Ensure the security of all cash and assets (e.g.: regular cash
    and bank reconciliation, fixed asset and inventory physical checks).
  • Assist with the Internal and External audit preparations including putting together relevant documentation and TOR for the Audit
  • Coordinate all SC awards audits and ensure complete implementation of recommendations
  • Follow up on audit issues and provide appropriate response with support from Director of Finance
  • Induct new staff into financial policies and procedures
    applicable in the field offices while ensuring that changes in policies
    are communicated to staff at all levels.

Audit & Evaluation:

  • Assist with the Internal and External audit preparations.
  • Coordinate all SC awards audits and ensure complete implementation of recommendations
  • Follow up on audit issues and provide appropriate response with support from Humanitarian Finance Manager

Staff Management, Mentorship, and Development:

  • Manage performance of direct reports in the work area through:
  • Build the capacity of staff to monitor/ manage grants and awards
    as well as understand and implement compliance requirements from
    donors, Save the Children and/or the Government of Nigeria
  • Maintain clear communication with both the functional (direct)
    line manager and the technical manager to foster a smooth working
    relation under existing matrix structure.
  • Effective use of the Performance Management System including the
    establishment of clear, measureable objectives, ongoing feedback,
    periodic reviews and fair and unbiased evaluations;
  • Coaching, mentoring and other developmental opportunities;
  • Recognition and rewards for outstanding performance;
  • Documentation of performance that is less than satisfactory, with appropriate performance improvements/ work plans.
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Administration:

  • Work with the Area office team to establish basic
    systems/procedures for Sub office support functions, such as:
    communications, documentation, records and file-keeping, publications,
    training resources and informational materials, inventories for office
    supplies and equipment, etc.
  • Support the logistics department to coordinate all sub
    office-level procurement activities, basic administrative functions, and
    asset/property management in line with SCI policies.  Help to liaise
    with other external officials as needed.
  • Ensures that direct reports have clear roles and
    responsibilities, and a strong understanding of all of Donor’s and Save
    the Children’s regulations and policies, especially the core policies
    such as; Child Safeguarding Policy, Code of Conduct, Fraud &
    dishonesty policies, Anti-bribery and corruption policy and whistle
    blowing policy.

Additional:

  • Provide interim support to a country or regional programme which lacks finance resources.
  • Work with internal and external auditors as necessary.
  • Review TIM transactions before entry into TIM by logistics
  • Participate in Year End & on-going processes relating to
    awards status including final reconciliation of donor disbursements
    & awards expenditure, confirmation of debt and income carry forward
    positions, awards closures
  • Comply with all relevant SC policies and procedures with respect
    to child protection, health and safety, equal opportunities and other
    relevant policies and procedures.
  • Act as National Finance Coordinator/National Accountant when required.
  • Represent Finance at  Procurement Committee Meetings
  • Other ad hoc tasks as requested by Line Manager.

Qualifications and Experience
Essential:

  • Qualified professional accountant (internationally recognised
    qualification, practical experience equivalent will be considered) with
    significant post qualification accounting experience
  • Cultural awareness and ability to build relationships quickly with a wide variety of people
  • Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
  • Excellent planning, management and coordination skills, with the
    ability to organise a workload comprised of varying and changing tasks
    and responsibilities
  • Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams
  • 5 years’ experience in an accounting/finance role. Not-for-profit organisation preferred.
  • Experience of and well developed skills in staff management, supervision and capacity building
  • Good attention to detail and analytical skills
  • Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems).

Desirable:

  • Experience with NGOs in an international emergency environment.
  • Ability to multi-task, engage in long-term planning, meet
    deadlines, and handle last-minute demands; exercise patience, and adapt
    to changing circumstances.
  • Ability to be creative and proactive
  • A knowledge of Hausa or Kanuri Language
  • Knowledge of the requirements of the major emergency donors and experience in budgeting and reporting to donors
  • Good training and facilitation skills (for financial training/support to partners).

How to Apply
Interested and qualified candidates should:
Click here to apply 

Application Deadline  31st August, 2016.

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