Assistant Finance Controller Job at The International Rescue Committee (IRC)

The International Rescue Committee (IRC) is one of the world’s leading
crisis response agencies, providing life-saving assistance and
supporting recovery and reconstruction for people affected by war and
natural disasters. Active in public health, education, livelihoods,
women’s empowerment,
youth development, and protection and promotion of
rights, IRC assists people from harm to home.IRC entered Nigeria in
October 2012 in response to a widespread flood disaster. IRC’s emergency
response team, with local partner CISCOPE (civil society coalition for
poverty eradication), implemented a project to support livelihoods and
improve WASH in kogi state from February to May 2013. This was followed
by a 3-month nutrition and food security program in the same location
from October 2013 to January 2014. IRC has been supporting programming
in Adamawa state since early 2014 and in September 2015 expanded into
Borno state with live-saving emergency intervention. IRC is now
providing an integrated, multi-sector response including health,
nutrition, EH, protection, food security, and education programming for
IDPs who have fled from Boko Haram-related violence in the NE. In June
2016, a new emergency was called due to growing numbers of SAM cases
resulting in near famine level malnutrition in Borno state which has led
to a further scale up of IRC’s programs in Nigeria.

Job Title: Assistant Finance Controller

Job Overview/Summary
 The
TTA Assistant Finance Controller is mainly expected to build IRC
Nigeria finance staff capacity on month end closing, cash forecasting,
sub grant management, donor financial reporting, internal financial
reporting (BVA & BS reconciliation) and payroll accounting through
on the job training.

Specific Responsibilities Within Each Functional Area Are As Follows 
SUN Processing

  • Control over and/or entry of changes to the Chart of Accounts, Analysis Codes and Exchange Rates
  • Performing or supervising the posting of entries ensuring proper
    controls are enforced and appropriate systems in place to maintain all
    required supporting documentation.
  • Production of required monthly and ad-hoc reports.
  • Developing expertise to control the system, develop new reports and be able to train staff in processing of data.
  • Ensuring budgets are loaded on a timely basis
  • Ensuring a backup and retention procedure is in place and followed for all SUN master files
  • Train IRC Nigeria finance staff on sun processing and month end closing
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Field Office Training & Support

  • Providing training and support for the country office program and
    operational staff on the IRC Finance policies; accounting procedures and
    requirements, assists the staff in finance related issues and
    activities.
  • Coach, train, provide orientation for and mentor
    staff with the aim of strengthening their technical capacity, exchanging
    knowledge within the team
  • Supervise and mentor direct-report
    staff, including communicating clear expectations, setting performance
    objectives, providing regular and timely performance feedback, and
    providing documented performance reviews.
  • Review of financial
    data submitted by the field to identify weaknesses or problems being
    encountered by field finance staff and recommend corrective action.
  • Monitor the follow-up of the staff, vendor advances and other balance
    sheet items before month end. Train finance staff on follow up of BS
    reconciliation

Cash Forecasting

  • Ensure that the country program cash forecasts and CTR reports are
    accurate by working with Finance Manager, field and program coordinators
    to help them develop more accurate cash forecasts of their program
    needs.
  • Monitoring cash usage and requirements and advises the Finance Controller of possible unusual activity or requirements
  • Train IRC Nigeria finance staff on cash forecast and CTR reports

Sub-grant

  • Review the adequacy and effectiveness of IRC Nigeria’s
    partners/sub-grantees systems and internal policies, rules and
    guidelines, ensuring that these controls offer adequate protection
    against error, fraud and loss of all kinds.
  • Review and
    monitor sub-grantees financial reporting and compliance. Provide
    additional assistance to partners as necessary to maintain high standard
    of compliance.
  • Review partner procurement and financial
    transactions to ensure adequate supporting documentation, accuracy of
    amounts and control over payments.
  • Produce regular partner
    compliance reports with findings and issues identified during the audit,
    give appropriate recommendation and actions, providing advice and
    suggestions on improvements to systems and procedures where appropriate.
  • Provide in-person and remote capacity building and/or training to partners in financial management, reporting and compliance.
  • Build IRC Nigeria Finance staff capacity building on review of sub-grants financial report and uploading to financial system
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Donor Financial Reports

  • Preparation of draft donor reports for review by the Finance Controller
  • Analysis of actual to budget results to identify problems in accounting or compliance
  • Identification of procedural or training issues to be addressed to improve the quality of report data.
  • Preparation of the creation of detail level budgets in IRC SUN format
    to ensure required donor reports can be produced form the accounting
    system
  • Provide on the job training to finance managers on preparation of donor reporting

National Payroll

  • Supervising the review of the national payroll report ensuring accuracy and standard financial controls are maintained
  • Responsible for the preparation and training of finance staff of the
    monthly international and national staff payroll accounting entries
    including salary allocations/mapping.
  • Liaison with the revenue department to ensure compliance with income tax and other related tax regulations

Other

  • Any other duties assigned by the Finance Controller

Working Environment 
The position will be based in Maiduguri, Nigeria with frequent travel within IRC Nigeria field offices (Yola, Mubi and Abuja)

Working relationship

  • Finance Controller, Finance Managers, Finance Officers, DDP, DDO, Field
    Coordinators, Program Coordinators, Program managers, Senior HR &
    Admin Manager
  • Qualification
    • Bachelor’s degree in Accounting or Advance Diploma in Accounting from
      recognized College/Institutions with a minimum of three (5) years of
      accounting experience in IRC of which 2 years must have worked as
      finance manager in IRC and management skills to others
    • Personal qualities: Team player, flexible, network-builder, able to handle pressure well
    • Fluency in English required 

    How to Apply
    Interested and qualified candidates should Click Here to Apply

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