20 Sep 2016
Employment Opporttunities at International Medical Corps (IMC)
voluntary, non-political, non-sectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide.
IMC has been operating in Nigeria since November 2013. It currently has its country office in Abuja and field offices in Kano, Sokoto and Maiduguri where it is implementing emergency Water, Sanitation and Hygiene (WASH) projects, building capacity of local health systems and structures, ensuring the provision of quality, accessible Nutrition and Health Care for Children under five years of age.
IMC is therefore looking for suitable candidates to fill the position below to be based in its Maiduguri office:
Job Title: FINANCE MANAGER
The Finance Manager (FM) will report directly to the Finance and Administration Director (FAD) and will manage field office finance officers. In collaboration with FAD, he/she will provide technical supports to logistics and program team members on finance and compliance in line with IMC policy and procedures. He/she will be responsible for financial data entry and reporting for review of FAD.
SPECIFIC DUTIES AND RESPONSIBLITIES:
- Financial Management and Compliance
- Perform initial review of financial transactions and documents presented by other departments and ensure that the documents are complete and in compliance with IMC policy. Financial reviews will include but not limited to ensuring that required preapprovals are obtained in advance
- Ensure that all documentation supporting payments to third parties are adequate and in compliance with IMC and donor regulations
- Financial Data Entry into Cost Point
- Ensure prompt financial data entry into cost point for the country program
- Perform regular reviews of the GL entries using cost point data
- Sub-Award Management
- Support FAD in sub-award management and build capacity of all FOs on best practices of sub-award management. This include ensuring that all financial reports and supporting documentations submitted to IMC by sub-award recipients are accurate and received in timely manner and in line with sub-award agreement terms and conditions
- Periodic Financial Reporting Including Bank and Cash Management
- Prepare timely and accurate financial reports for submission to FAD for review on or before the in-country timelines
- Bank and Cash management which includes promoting cashless operations in line with donor, local laws and IMC policy and procedures
- In coordination with FAD and with our local bankers, ensure that currency conversions are supported with adequate reference documents, including ensuring comparative analysis with other agencies
- Supports the project leads in timely cash request for project activities
- Support timely remittance of statutory payments to appropriate government agencies
- Ensure cash are available in-country at the right place (field offices) and at the right time
- Ensure cash balances are reasonable (not too high and not too low) in-country
- Document Retention
- Manage document filing system and scanning on “Share file”
- Ensure effective document retention system is in place for all transactions in original hard copies in line with IMC policy
- Ensure all evidences of other important documents such as original copies of third party contracts, periodic assets listings and inventory reports, amortization reports of prepayments such as insurance premiums, rent etc and kept both in soft and hard copies for easy reference
- Any other duty as assigned by supervisor
- Master’s degree in Accounting and finance, or professional accounting qualification
- Minimum of 3 years NGO experience in a structured institution
- Sound knowledge of donor regulations such as USAID, ECHO, WFP
- Strong computer skills
- Strong working knowledge of Microsoft Office (especially excel)
- Experience in using accounting software for financial data entry, analysis and reporting
- Good organizational and problem-solving skills, with an analytical approach
- Good interpersonal skills
- Ability to integrate and work well within multiethnic and multicultural teams
- Prior experience in humanitarian/ emergency response programs not mandatory but will be an added advantage.
Job Title: Warehouse Assistant
- The Warehouse Assistant will be responsible for assisting with the delivery of all warehouse related activities, commensurate with their level of knowledge and experience, in accordance with International Medical Corps Logistics policies and procedures.
- With particular responsibilities identified as Stock Management/ Warehousing, and Goods-In-Kind (GIK) Management.
- Proactively manage the tracking of all project supplies, equipment, material and food in transit, through its receipt, storage, and onward distribution to include providing input on the location and negotiation of contracting for storage/warehousing that is secure, well-maintained, and meets health and safe working practice requirements.
- Assist with the management of all logistics matters relating to warehousing and stock management; receipt and dispatch, providing copies of deliverer documents to logistics team for data entry and clearance / way bills, SIV, GRN and related relevant documents, plan and project appropriate warehousing space for commodities, ensure all stores are well maintained, minimum stock levels kept, etc.
- Complying with IMC Logistics guidelines on management and security of warehouse and stored commodities, including the maintenance, security, inspection, proper storage, inventory and accounting of goods.
- Assist in the inventory and accounting system through use of stock cards (bin cards) and a warehouse ledger; All Goods Receipt Notes (GRN) confirming quantities received in stock based on Packing List, Waybill, Donation Letter (i.e. GIK Form) or similar.
- Manage the maintenance of accurate filing systems, with documented and supported records of actions for audit purposes.
- Produce weekly and monthly logistics reports for Asset, warehouse/Stock management and GIK to field logistics Officer, in-country management team, and Global logistics pursuant with IMC policies and procedures
- Be flexible and manage your time accordingly, to be prepared to tackle other tasks commensurate with your role, and level of experience, at short notice.
- Any other related tasks assigned by supervisor
- Must possess a graduate degree (B. Sc. or HND) in relevant field.
- 2-5 years’ experience in an International NGO setting in similar capacity.
- Evidence of practical experience in logistics within the field of supply chain management (basic procurement, clearance of cargo, transport, warehousing, asset management, etc.)
- Ability to integrate and work well within multi-ethnic and multicultural teams.
- Ability to work in harsh conditions, often in remote areas.
- Interpersonal and organization skills.
- Proficiency with MS Word and Excel
- Ability to read, write, analyse and interpret, technical and non-technical in the English language
- Ability to effectively present information and respond appropriately to questions.
- Ability to speak English and Hausa/Kanuri is an advantage
- Must be able to travel outside primary location of assignment
- Must be able to work in austere environments and lift, minimum, 45 pounds
Job Title: Driver
Essential Duties and Responsibilities
- Keeps IMC vehicles in a good state/condition and responsible for regular checks up in line with IMC policy and procedures
- Checks daily schedule of his assignment and makes sure that the vehicle is ready before departure time
- Responsible for loading and unloading of the vehicle.
- Ensure that there is adequate petrol/diesel in the vehicle at all times and within minimum level
- Accurately records of fuel consumption at all times
- Ensures vehicle is clean at all times
- Reports to the office through appropriate protocols if there are problems noted with respect to any of IMC official vehicles
- Gives sufficient information to technician on defects or mechanical problems on IMC vehicles
- Responsible for ensuring that vehicle tools and the spare parts, like spare tyres, high-lift jack, fire extinguishers etc are available, in good condition and inside the vehicle at all times
- Drives official vehicles according to the road safety regulations and local laws.
- Adhere to IMC security protocols at all times, including government security related laws such as curfews etc in the communities or states where IMC operates
- Makes sure that there is health kit (First-Aid kit) in the car at all times with adequate contents
- Minimum of Secondary School level education. HND or OND is an added advantage
- 2-5 years’ experience as a driver.
- NGO experience required
- Must have a valid driver’s license
- Experience in vehicle log keeping
- Excellent communication and customer relations skills
- Ability to coordinate with others and work under pressure of tight and conflicting deadlines and handle concurrent activities
- Strong organizational and problem-solving skills with analytic approach
- Ability to read, write, and speak basic English language.
- Ability to present information and respond appropriately to questions.
- Ability to speak Hausa/Kanuri is required but not mandatory
- Must be able to travel long distance when required.
- Must be able to work in austere environments and lift, minimum, 45 pounds
How to Apply
Interested and qualified candidates should send their Application letter and Curriculum Vitae in a single Microsoft Word Document to the "Human Resource Officer, International Medical Corps" via the email: firstname.lastname@example.org
- Candidates MUST state the position that they are applying for as the subject of their email, otherwise applications will not be considered
- Only Short-listed candidates will be contacted.
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