Programme Assistants recruitment at MamaYe- Evidence for Action (E4A)

MamaYe is about making life-saving changes for Africa’s mothers and
babies. It is a campaign to change fatalism to hope; helplessness to
action; maternal survival from side issue to political priority; and
best guesses into hard facts.

MamaYe- Evidence for Action (E4A) is recruiting to fill the position below:

Job Title: Programme Assistant
Locations:
Bauchi, Gombe and Lagos
Hours: 40
Report to: State Coordinator
The Programme
MamaYe- Evidence for Action (E4A) is a programme managed by Options
Consultancy Services and funded by the Bill and Melinda Gates Foundation
until 2017 to improve maternal and newborn survival through a combined
focus on evidence, advocacy and accountability across three sub-Saharan
African countries: Ethiopia, Malawi and Nigeria alongside regional level
efforts.

In each country and at a regional level, E4A has launched a locally
driven programme under an umbrella E4A regional advocacy campaign known
as MamaYe! The campaign has a clear focus on survival and positive
stories rather than a resigned social acceptance of death in pregnancy
and childbirth, which is common throughout Africa. Under this
investment, MamaYe-E4A will be able to scale up existing and effective
models of change to improve maternal and newborn survival.

E4A brings together experts from academic institutions, internationally
recognised advocacy and accountability coalitions and civil society
organizations. It works through local institutions in each of the three
selected countries, which host a small E4A Country Team. Please visit
the website www.mamaye.org.ng for further information about the programme

Purpose of Job

  • The Programme Assistant will assist the State Coordinator in the
    efficient administration and management of MamaYe-E4A activities.
  • The post holder will report to the State Coordinator and the
    role will be based in the MamaYe host agency with potential travel
    within the state with overnight stays as required.
  • They will play a supportive role to the State Coordinator in all
    aspects of programme implementation and will also work closely with the
    Host Agency to ensure the coordination and communication is smooth and
    efficient.
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Duties
Support to the State Coordinator on Programme Management:

  • To support the State Coordinator in all aspects of programme
    implementation, ensuring the efficient management of programme
    activities such as processing invoices, sourcing and supporting activity
    participants and consultants, maintaining databases, liaising with key
    contacts within the state, drafting, formatting and editing of reports.
  • To ensure smooth coordination between the Host Agency and the
    State Coordinator as required ensuring smooth implementation of MamaYe
    activities.

To lead on the management of logistics of Programme Activities:

  • To support the programme in the management of event logistics, per diem, travel and accommodation for participants.
  • To maintain accurate monthly records of the activities that have occurred within the state.
  • Represent MamaYe at events at state level with or on behalf of the State Coordinator.

Provide administrative support to the MamaYe programme in State:

  • Liaise with the Host Agency to secure venues, goods and services required for implementing programme activities.
  • Support and coordinate the activities of the MamaYe Driver to
    ensure the Driver maintains as guided in the vehicle policy and
    regularly update the Vehicle Log.
  • Any other duties which may be delegated by the State Coordinator which is commensurate with the nature and level of the post.

Personal Specification
Qualification:

  • Bachelor’s degree in Administration or Social Sciences or other relevant qualification – Essential

Experience:

  • Experience of working in a busy office environment – Essential
  • Experience working in an International Development organisation – Desirable
  • Experience organising travel logistics, including flights, visas and accommodation – Desirable

Knowlede and Skills:

  • Ability to multitask and prioritise tasks – Essential
  • Excellent verbal and written communication skills – Essential
  • Good numeracy – Essential
  • Interest / background in / knowledge of current International Public Health issues
  • Highly proficient in the use of MS Office – Essential
  • Highly proficient in other office-based computer programmes – Desirable
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Attributes:

  • Organised and methodical – Essential
  • Calm under pressure – Essential
  • Able to get along with others and be a team-player – Essential
  • Interest in the International Aid sector – Essential
  • Attention to detail – Essential

How to Apply
Interested and qualified candidate should send their CV and covering letter to: mamayejobs@gmail.com

Note

  • This is a full-time position, running from November 2016 (depending on the availability of the successful candidate) to 31 December 2017.
  • This job description reflects the present requirements of the
    post. As duties and responsibilities change and develop the job
    description will be reviewed and be subject to amendment in consultation
    with the jobholder.
  • Please indicate the State you are applying for in the subject
    line of your email, or indicate that you have no preference. Also state
    your highest educational qualification in the subject line of your
    email, for example, Abubakar Chinedu Kolade, PhD, Lagos State.
  • Only shortlisted applicants will be contacted for interview.

Application Deadline  20th September 2016.

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