Search for Common Ground (SFCG) Job in Nigeria for a Director of Finance and Administration

Search for Common Ground (SFCG) is an international non-profit
organization that promotes peaceful resolution of conflict. With
headquarters in Washington, DC and a European office in Brussels,
Belgium, SFCG’s mission is to transform how individuals, organizations,
and governments
deal with conflict – away from adversarial approaches
and toward cooperative solutions. SFCG seeks to help conflicting parties
understand their differences and act on their commonalities. With a
total of approximately 600 staff worldwide, SFCG implements projects
from 50 offices in 35 countries, including in Africa, Asia, Europe, the
Middle East, and the United States.  The organization is an exciting and
rewarding place to work, with a dedicated and enthusiastic staff that
is committed to its mission and values.  You will be joining a highly
motivated staff with a good team spirit and there will be opportunities
to grow in the role.

Search for Common Ground is recruiting to fill the position of:

Job Title: Director of Finance and Administration
Locations:
Abuja, with travel to Jos, and Maiduguri.
Summary of SFCG Nigeria

  • Since 2003, SFCG has worked through its multi-media division,
    Common Ground Productions, in Nigeria, from 2004 to 2008 producing and
    broadcasting a TV series targeting a youth audience.
  • In 2010, SFCG began building its engagement in Nigeria,
    initiating a multi-year conflict transformation program, utilizing media
    and support to civil society in order to expand and deepen the impact
    of the Common Ground approach in Nigeria.
  • SFCG has established a permanent presence in Abuja as an
    operational base for a number of initiatives comprising the country
    program.  SFCG works to support peaceful resolution of conflict in
    regions of Nigeria such as the Niger Delta, the North East and North
    Central.

Primary Function

  • The Director of Finance and Administration (DFA) will take the
    lead in assuring the quality management of externally funded
    grants/contracts from inception to closure.
  • In addition to an oversight role, the DFA will ensure that both
    programming and operations staff improve their understanding of
    different finance mechanisms and build their capacity to adhere to donor
    regulations related to reporting, invoicing, and asset management and
    purchasing. The DFA will report to the Country Director.

Specific Responsibilities
Grants Management and Compliance:

  • Support timely agreement/contract development, review, and/or
    approval, both with donors and partners, ensuring adherence to both
    internal SFCG and donor requirements.
  • Ensure that all Financial Reports are done on appropriate donor templates at or before the agreed upon due date.
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Internal Control:

  • Ensure adherence to segregation of duties and record keeping as per donor and SFCG internal requirements;
  • Supports Grants & Compliance Manager in verification of audit report accuracy;
  • Work with Heads of Offices and other relevant staff to ensure adequate finance management support in each sub-office; and
  • Develop and revise financial, operational and administrative management policies, as appropriate.
  • Ensure timely closure of finance audit recommendations related
    to donor compliance; participate in preparation, implementation and
    monitoring of corrective action plans;
  • Provide guidance and support to Grants & Compliance Manager
    for the timely assessment of staff and partner financial management
    capacity and ability to adhere to any specific donor requirements. 
    Support Grants & Compliance Manager to develop related action plan
    with program and finance staff to address any capacity/system gaps;

Financial management and analysis:

  • Manage cash disbursement requests from field sub-offices and support staff to prepare forecasts;
  • Review donor financial reports before submission to donors;
  • Prepare and update quarterly operational budget and alert senior program staff to budgetary gaps;
  • Review budgets with actuals reports to ensure adherence to
    restrictions on line item flexibility and stated restrictions on
    accepted costs.  Support follow up actions to resolve any identified
    problems, including under and overspending;
  • Ensure that SFCG and partners keep supporting documents for all
    financial transactions and ledgers for Fixed Assets, Purchase
    Requisitions, Cash Receipts and Disbursement;
  • Lead Annual Budgeting Process for Country Program; and
  • Roll out new internal finance, operations and administration policies, including capacity-building of staff
  • Prepare budgets for new business development and revisions of
    current budgets to ensure alignment with actual costs and operational
    needs;
  • Prepare payment requests to HQ and donor advance requests (as required) and track payment of these requests;
  • Prepare and submit in a timely manner the Monthly Field
    Financial Report to SFCG-HQ, ensuring accuracy of all data,
    reconciliation of all accounts, the scanning of all justifying
    documentation;

Human Resources Management:

  • Ensure internal staff manual and HR practices (including
    recruitment, contracting and remuneration, and employee separation)
    adhere to SFCG internal, donor and Nigerian government regulations;
  • Lead recruitment and training of new finance staff and support
    recruitment of all other positions, including contract preparation;
  • Build capacity of SFCG and partner staff in financial management through training and accompaniment;
  • Supervise finance staff, ensure setting of performance
    objectives and appraisals and performance improvement plans as
    necessary. Work with Country Director to make management decisions
    regarding staff under supervision.
  • Prepare monthly payroll (including benefits and all deductions);
  • Ensure submission of accurate timesheets by staff;
  • Review and update the salary scale in collaboration with the Country Director and in line with operational budget;
  • Ensure existence of confidential mechanism for staff feedback, official complaints, and whistle blowing;
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Supervisory Responsibilities

  • Directly supervises Finance Manager, Grants and Administration Manager, Human Resources Coordinator.

Key Internal Relationships:

  • Country Director, Deputy Country Director, Grants &
    Compliance Manager, Project Managers, Regional Finance Manager, Regional
    Program Manager, HQ-based finance staff.

Key External Relationships:

  • Finance and program staff in partner organizations and donors.

Minimum Qualifications

  • Master’s degree in Finance, Business Administration or Accounting required.
  • Professional qualification in accounting (ACCA, CPA or equivalent)
  • Proven ability to be an effective supervisor of staff of varying levels of responsibility
  • Proven ability in setting up and implementing accountability mechanisms
  • Proven ability in financial planning and developing budgets for new business
  • Excellent command of spoken and written English
  • Mastery of Excel
  • Self-guided, strong organizational and planning skills
  • Ability to work independently and under pressure
  • Excellent communication, coaching and facilitation skills
  • Ability to travel up to 30% within Nigeria.
  • Minimum seven years relevant work experience within an NGO, of
    which three years should be working with EU and/or US government funds.
    Experience working within an international NGO is a strong advantage.
  • At least three years’ work experience in human resource and administrative management
  • Experience managing a portfolio of awards from multiple donors
  • Experience preparing for internal audits and implementing audit recommendations
  • Demonstrated ability to build capacity and lead trainings for staff and partners.

Salary
Commensurate with experience and education, with excellent benefits.


How to Apply

Interested and qualified candidates should:
Click here to apply

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