Vacant Job Positions in Nigeria at Catholic Relief Services (CRS)

Catholic Relief Services (CRS) is an International non-governmental
organization supporting relief and development work in over 99 countries
around the world. CRS programs assist persons on the basis of need,
regardless of creed, ethnicity or nationality. CRS works through local
church and
non-church partners to implement its programs, therefore,
strengthening and building the capacity of these partner organizations
is fundamental to programs in every country in which CRS operates. CRS
re-established presence in Nigeria in 2000 and currently focuses on
agriculture, HIV and health extractives and governance, and peace
building programming.

Catholic Relief Services (CRS) is  recruiting to fill the vacant job positions below:

Job Title: Monitoring, Evaluation, Accountability and Learning Officer
Location:
Maiduguri, Nigeria      
Department: Programs         
Band: D-1  
Reports To: Program Manager    
Primary Function

  • Under the direction of the Program Manager, the MEAL Officer
    will be responsible for all MEAL related activities including, but not
    limited to: monitoring progress on project indicators, elaboration of
    M&E tools, conducting needs/market/post activity assessments,
    beneficiary database management, recalibration of beneficiary targeting
    at project mid-point, development and implementation of accountability
    mechanism as well as compilation of monthly, bi-monthly, and quarterly
    reports.
  • The MEAL officer will be based in Maiduguri with frequent trips
    to the project area and will report to the PM, but will also work
    closely with the CRS Borno State MEAL Coordinator for technical support.

Job Responsibilities

  • With technical assistance from the Borno MEAL Coordinator and the MEAL RTA, conduct a SMILER workshop at the project start
  • Track the project performances vs. project indicators
  • Create and manage databases to ensure the traceability of the project beneficiaries and assistance provided
  • Conduct a household level baseline study at the start of the project
  • Regularly conduct on site monitoring and post distribution surveys
  • Carryout market assessments for new project sites
  • Regularly collect and analyze market price data.
  • Review, clean and analyze all project data, including but not
    limited to: beneficiary registration, baseline study, onsite monitoring,
    post activity monitoring, price data, final evaluation.
  • Ensure that the project mid-term evaluation and project’s Real
    Time Evaluation are conducted in a timely manner and as per donor’s
    regulations.
  • Ensure the project final evaluation is timely conducted.
  • Elaborate, review, and test all M&E tools.
  • Promote the use of Information Communication Technology for
    Development (ICT4D) solutions throughout the project including for the
    registration of beneficiaries, the registration of traders/vendors, the
    monitoring of the project activities, the post distribution household
    surveys, the post distribution market surveys, the baseline study, and
    the mid-term and final evaluations.
  • Establish and manage a system to track beneficiary and non-beneficiary’s feedbacks and complaints management.
  • Ensure a timely submission of the baseline study report, post
    distribution monitoring reports, market monitoring reports, feedbacks
    and complaints management reports, and evaluations reports.
  • Support the development and testing of electronic data entry
    questionnaires using the iFormBuilder (or other software as needed)
    during periodic surveys and data analysis using appropriate statistical
    package.
  • Train enumerators and daily workers on data collection tools and on the utilization of iPads and/or android devices.
  • Supervise data collection exercises.
  • In coordination with the Database Officer, maintain the
    project’s stock of IT equipment (including vendor phones, program
    phones, solar panels, Bluetooth printers, etc.).
  • Collect and share lessons learned, best practices, success stories and innovations stemming from program implementation.
  • Formulate and share clear recommendations for improved programming implementation.
  • Compile yearly beneficiary data.

Qualifications and Skills

  • Master’s degree or Engineering Degree in Information and
    Technology Management, Statistics or any other relevant equivalent
    degree
  • At least 3 years full time experience in Monitoring, Evaluation,
    Accountability and Learning, preferably with an international NGO.
  • Thorough technical knowledge and experience in MEAL.
  • Demonstrated experience in database management
  • Demonstrated appropriateness of quantitative statistical management programs including ACCESS, SPSS, EPI-INFO, STATA and EXCEL
  • High degree of competency and comfort with information and communication technology used for MEAL
  • Strong group process design and facilitation skills, including developing and leading workshops
  • Demonstrated commitment to gender responsive programming.
  • Excellent organizational, analytical, oral and written communication skills.
  • Team-oriented and strong interpersonal skills
  • Ability to work effectively under pressure and to organize and prioritize a variety of initiatives
  • Demonstrable experience working with Information and Communication Technologies (software and hardware)

Job Title: Database Manager    
Location:
Maiduguri, Nigeria      
Department: Emergency Programs            
Band: D-2
Reports To: MEAL Coordinator
Primary Function

  • The Database Manager (DM) is responsible for the organization,
    maintenance and updating of existing emergency project databases and
    management information systems (MIS) and providing support to projects’
    MEAL staff. 
  • As may be required from time to time, she/he will develop
    computer programs and troubleshoot databases to generate data, data
    tables and reports in order to respond to program and donor reporting
    requirements, on schedule and as the need arises. 

Job Responsibilities

  • Lead and provide overall technical support on database
    organization/design, maintenance, development and update, to the
    emergency project MEALofficers and emergency program managers.
  • Support the planning and delivery of trainings, workshops and
    other capacity development interventions for emergencyprogram staff and
    MEAL team.
  • Support emergency MEAL officers in ensuringthat the information
    needs of project stakeholders and donors are met and adhere to system
    requirements.
  • Run and provide technical support for the running of the
    emergency projects’ Red Rose platform (including troubleshooting,
    software and hardware updates, liaise with the Red Rose technical team,
    etc.)
  • Lead the collation and processing of data reports and other related reports from the programming team.
  • Provide coaching and mentoring to programming and MEAL staff on
    the application and use of the available software/databases to ensure
    that high standards of program implementation are provided at all times.
  • Support MEAL officers in the management of programs’ databases,
    ensuring that these are routinely updated and liaise Program Managers to
    ensure that quality data is reported to the donors.
  • Lead training for enumerators and daily workers on data collection using ICT.
  • Lead the collection of GIS coordinates of project site locations and the development of service maps as needed.
  • Support the preparation of monthly, semi-annual and annual and
    ad-hoc reports to donors with strict adherence to standards and
    timelines.
  • Maintain an inventory of data collection and monitoring visits to partners on a regular basis to monitor M&E systems.
  • Provide recommendations to MEAL officers and Program Managers for improved data collection and analysis and storage.
  • Support the development and testing of electronic data entry
    questionnaires using the iFormBuilder (or other softwares as needed)
    during periodic surveys and data analysis using appropriate statistical
    package.
  • Develop new programs and adapt existing ones to new applications
    as the need arises, and in collaboration with CRS IT and MEAL units
    carry out systems analysis related to the study of new applications,
    testing and revision of programs.
  • Attend relevant emergency program management and technical
    meetings to ensure close coordination between program, management, and
    MEAL staff.
  • Collaborate with emergency programs MEAL officers and PM in
    planning, designing and undertaking program evaluations, regular
    monitoring exercises and/or special studies.
  • Identify and introduce innovative approaches for improved data collection and management.

Qualifications and Skills

  • Bachelor’s degree in Social Science with emphasis in rural
    development, public health, statistics or a development related fields.
  • Demonstrated skills in MEAL, data management and quantitative and qualitative research methodologies.
  • At least 5 years of professional experience in implementing
    M&E for emergency programs related to food and nutrition security
    programming, WASH, and/or shelter of which at least two years with a
    NGOs.
  • Experience in creating and managing M&E databases.
  • Demonstrable computer literacy in MS Office – Excel, Power Point and Word.
  • Demonstrable experience working with Information and Communication Technologies (software and hardware)
  • Experience in data analysis in Access and at least one of the following: CSPro, SPSS, EpiInfo or STATA.
  • Ability to work effectively with government and civil society
    partners and communities as well as transfer knowledge to diverse
    audiences through workshops, training and meetings using participatory
    methods and adult learning principles.
  • Ability to support partners working at a distance to achieve results against program objectives/targets.

Job Title: Database Assistant
Location:
Maiduguri, Nigeria
Department: Programs
Reports To: B-2 Database Manager
Primary Function

  • The Database Assistant (DA) is responsible for the
    organization, maintenance and updating of existing emergency project
    databases and management information systems (MIS) and providing
    support to projects’ MEAL staff and to the Database Manger. 
  • As may be required from time to time, she/he will develop
    computer programs and troubleshoot databases to generate data, data
    tables and reports in order to respond to program and donor reporting
    requirements, on schedule and as the need arises. 

Job Responsibilities

  • Provide overall technical support on database
    organization/design, maintenance, development and update, to the
    emergency project MEAL officers and emergency program managers.
  • Support the planning and delivery of trainings, workshops and
    other capacity development interventions for emergency program staff
    and MEAL team.
  • Support emergency MEAL officers in ensuring that the
    information needs of project stakeholders and donors are met and adhere
    to system requirements.
  • Provide technical support for the running of the emergency
    projects’ Red Rose platform (including troubleshooting, software and
    hardware updates, liaise with the Red Rose technical team, etc.)
  • Provide support for collation and processing of data reports and other related reports from the programming team.
  • Provide coaching and mentoring to programming and MEAL staff on
    the application and use of the available software/databases to ensure
    that high standards of program implementation are provided at all
    times.
  • Support MEAL officers in the management of programs’ databases,
    ensuring that these are routinely updated and liaise Program Managers
    to ensure that quality data is reported to the donors.
  • Provide support for the training for enumerators and daily workers on data collection using ICT.
  • Support the collection of GIS coordinates of project site locations and the development of service maps as needed.
  • Support the preparation of monthly, semi-annual and annual and
    ad-hoc reports to donors with strict adherence to standards and
    timelines.
  • Maintain an inventory of data collection and monitoring visits to partners on a regular basis to monitor M&E systems.
  • Support the development and testing of electronic data entry
    questionnaires using the iFormBuilder (or other software as needed)
    during periodic surveys and data analysis using appropriate statistical
    package.

Qualifications and Skills

  • Bachelor’s Degree in Social Science with emphasis in rural
    development, public health, statistics or a development related fields.
  • Demonstrated skills in MEAL, data management and quantitative and qualitative research methodologies.
  • At least 2 years of professional experience in implementing
    M&E for emergency programs related to food and nutrition security
    programming, WASH, and/or shelter of which at least two years with a
    NGOs.
  • Experience in creating and managing M&E databases.
  • Demonstrable computer literacy in MS Office – Excel, Power Point and Word.
  • Demonstrable experience working with Information and Communication Technologies (software and hardware)
  • Experience in data analysis in Access and at least one of the following: CSPro, SPSS, EpiInfo or STATA is an added advantage.
  • Ability to work effectively with government and civil society
    partners and communities as well as transfer knowledge to diverse
    audiences through workshops, training and meetings using participatory
    methods and adult learning principles.
  • Ability to support partners working at a distance to achieve results against program objectives/targets.

Disclaimer Clause:

  • This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

Job Title: Senior Program Manager
Location:
Maiduguri, Nigeria
Department: Programs     
Reports To: E-1 Emergency Coordinator
Primary Function

  • Under the direction of the Emergency Coordinator the Senior
    Program Manager will ensure high quality implementation of CRS FFP
    emergency program in Borno state, Nigeria.
  • The project manager will be responsible for all aspects of
    program implementation including, planning, coordination of, management
    and reporting of project activities, they will oversee the programming
    team and the work of implementing partners.

Job Responsibilities
Program Implementation:

  • Abide by donor requirements/regulations as well as CRS
    procedures and policies for compliance, including financial,
    procurement, HR, MEAL, etc.
  • Lead the planning of project activities and set high quality
    performance targets ensuring adherence to technical standards, best
    practices and donor guidelines.
  • Use appropriate project management tools to plan, review and
    track progress on project implementation as well as on the utilization
    of project resources; use participatory processes to overcome
    implementation obstacles.
  • Identify technical assistance needs for CRS and partners, and
    take the lead in developing SOWs and follow up with potential TA from
    the 4Children team, as appropriate.
  • Keep abreast of latest developments in their sector area
    (collaborates with regional/HQ technical advisors, learns new PQ tools,
    networks with outside technical experts, etc.).
  • Maintain up to date documentation related to project approval, monitoring and implementation.
  • Models and reinforces with others a commitment to quality programming.

Budget and Financial Management:

  • Prepare annual project budgets as requested by the donor.
  • Complete necessary budget templates and forecasts as required by CRS.
  • Support partners in the development and management of budgets in line with their scope of work.
  • Ensure the financial management of the project, as per the project budget.
  • Review project expenses and cash pipeline and coordinate liquidations with CRS Finance and partners.
  • In collaboration with the finance teams, review and analyze
    monthly budget comparison reports and take necessary steps to ensure
    proper management and utilization of budgets.
  • Ensure that program activities comply with CRS financial guidelines, policies, procedures, and regulations.
  • Work with the finance team to ensure accurate donor financial reports are submitted on time.
  • Coordinate with operations staff for purchasing and inventory control as per CRS/donor requirements.

Monitoring, Accountability, Evaluation and Learning:

  • In coordination with the Monitoring, Evaluation, Accountability
    and Learning (MEAL) team, develop and implement strong MEAL systems,
    using CRS tools and resources to maximize project impact on project
    participants.
  • Ensure the project has a strong learning agenda, and champion learning with project staff and partner teams.
  • Prepare and submit required donor project narrative reports,
    quarterly performance data, as well as other reports needed/required by
    the local government, donors, the region or headquarters.
  • Use collaborative and structured evaluation processes to review
    data, reach agreement about findings, and apply learning and
    recommendations.
  • Regularly update key stakeholders on progress and challenges.
  • Prepare short success stories and briefs on innovation/best practices and project learning (including failures).
  • Ensure that all project documentation is well organized and easy to access on Gateway.

Staff Management and Development:

  • With senior management and Human Resources, identify project
    staffing needs and contribute to job descriptions and hiring processes.
  • With Human Resources, ensure effective orientation and onboarding of project staff.
  • Supervise and mentor program team, including development of performance plans and assessment of performance.
  • Continuously support the professional development of the program
    team by providing clear orientation, feedback and learning
    opportunities.
  • Ensure that supervisee’ performance development plans are in place and initial discussions are held.
  • Provide immediate and regular feedback on performance.
  • Ensures weekly and monthly check-ins with all direct reports (identify development needs, examine workload, accompaniment).
  • Develop a culture of courtesy and respect.
  • Establish a conducive working environment.
  • Ensure staff have needed resources to achieve their results.
  • Provide orientation on staffing structural changes linked to emergency programs.

Partnerships:

  • Conduct quarterly visits to accompany partner and reinforce their technical skills.
  • Ensure that SRFM/HOCAI assessments and monitoring visits are conducted on schedule.
  • Ensure timely technical support is provided to partners to respond to the capacity gaps identified during assessments.
  • Establish a working relationship that fosters dialogue with the
    partners and in which partners contact the PM when issues or questions
    arise.
  • Inform supervisor when issues arise with a solution focused
    approach and take the lead in ensuring the resolution of those issues in
    a timely manner.   
  • Field trip reports to support the partners contain detailed information about the results of the trip and planned next steps.

Key Working Relationships:

  • Internal: Emergency PMs, MEAL Director, Emergency Program Officers, MEAL staff, Operations Staff
  • External: Local partners, Government representatives, UN
    agencies, International/National NGOs, Red Rose team, enumerators,
    external consultants, community leaders, project beneficiaries, project
    vendors

Travel:

  • Travel up to 20% of the time as needed.
  • Agency-wide Competencies (for all CRS Staff)
  • These are rooted in the mission, values, and guiding principles
    of CRS and used by each staff member to fulfill his or her
    responsibilities and achieve the desired results.
  • Serves With Integrity
  • Models Stewardship
  • Cultivates Constructive Relationships
  • Promotes Learning

Qualifications and Skills

  • Degree in Social Science, Markets, Agriculture, Economics, Finance or another relevant discipline.
  • At least 4 years’ experience working in emergency or development programs with significant program management responsibilities.
  • Strong knowledge of the following sectors food security, nutrition, and/or NFIs.
  • Demonstrated ability to manage a budget.
  • Proven experience working with and through partner organizations including the public sector.
  • Working knowledge of and experience with UN, USG or GF projects.
  • Demonstrated commitment to gender responsive programming.
  • Excellent organizational, analytical, oral and written communication skills.
  • Team-oriented and strong interpersonal skills
  • Ability to work effectively under pressure and to organize and prioritize a variety of initiatives

Disclaimer Clause:

  • This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

Job Title: Finance Manager
Location:
Abuja Office
Department: Operations
Band: E-1             
Reports To: Head of Operations
Supervises: Finance Staff
Job Summary

  • The Finance Manager is responsible for managing the CP’s Finance
    Department. As a member of the country program’s leadership team, s/he
    is responsible for ensuring the robustness of the CP’s financial
    management systems and processes.
  • S/he is in charge of financial reporting, financial grant
    management and compliance, communication, capacity building of finance
    staff as well as capacity strengthening of sub recipients in the area of
    financial management. The Finance Manager designs improves and
    maintains effective financial systems and processes. 
  • In line with CRS’ strategic priority to reinforce an
    organizational culture of high performance and accountability, s/he
    works with CP management to ensure that the country program maintains a
    high level of resource stewardship and strict financial accountability.

Leadership:

  • The Finance Manager serves as the principal advisor to the CP
    leadership on all matters relating to financial management. S/he plays a
    leadership role in shaping the country program’s processes and
    practices in the area of financial management.
  • The Finance Manager prepares financial information and interprets results to promote stewardship and manage risks.
  • S/he stays abreast of changes in the financial operating
    environment and promotes policies and processes to ensure the country
    program adapts to these changes. S/he strives to enhance collaboration
    between Finance, Programming, and other departments.
  • S/he ensures the Finance team consistently delivers a high standard of customer service.
  • As a change agent, s/he champions, supports and oversees the
    implementation of new financial strategy, processes, tools, policies and
    procedures.

Functional Responsibilities
Financial Management and Analysis:

  • Ensure that the country program’s financial accounting
    environment is in compliance with CRS’ policies and procedures,
    Generally Accepted Accounting Principles (GAAP), donors’ rules and
    regulations and legal requirements.
  • Ensure the overall accuracy of financial information recorded in
    the Country Program’s general ledger and reflected on the country
    program’s trial balance and other financial reports submitted to HQ,
    donors and other stakeholders.
  • Oversee the development and implementation of robust local
    financial systems and processes (e.g., payroll and cash management) as
    appropriate.
  • Ensure that all assets including cash, investments,inventories,
    accounts receivable and fixed assets are accurately reflected on the
    trial balance.
  • Oversee the execution and timely posting of all financial transactions, including intra-agency and suspense transactions.
  • Proactively develop financial forecast analysis to assist in
    areas such as management of currency risk and cost allocation rates.
  • Oversee monthly analysis of the country program’s trial balance
    and other financial reports. Such reports include but are not limited to
    budget comparison reports, aging reports, grant liability reports,
    efficiency reports and currency exposure reports.
  • Lead the process of analysisand interpretation of financial
    reports to ensure that accurate financial data is provided to budget
    managers to inform decision making.
  • Oversee the reconciliation of fixed assets’ physical counts with SunSystems records.
  • Ensure financial records and transactions, including those for
    charges received via the Intra-Agency process, are adequately supported
    as per CRS’ Documentation Policy and Document Retention Policy with due
    consideration of local laws and donors’ documentation requirements.

Planning & Budget Administration:

  • In close collaboration with the Head of Programming (HOP), Head
    of Operations (HoOP) and other senior managers, leads the preparation
    and submission of the Annual Program Plan (APP) and the Current Year
    Spending plan updates. As such, the Finance Manager is the focal point
    for eBudget maintenance and management at the CP level.
  • Ensure that the country program’s board approved budgets and
    subsequent amendments are correctly recorded into SunSystems. Ensure
    budget amendment processes are in accordance with CRS’ policies and
    procedures.
  • Support Program Managers in developing budgets for new
    programs/projects and revisions of existing projects. Ensure that
    reasonable estimates of direct cost andshared direct cost are used in
    budgets, based on historical data and current market conditions. In
    addition, s/he ensures that accurate indirect cost and support services
    rates are used in accordance with policies and guidelines.
  • Provide the Senior Management Team and Program Managers with
    regular and timely budget comparison reports. Work closely with the CR,
    HoOP, Head of Programming and budget managers to provide analyses and
    action plans that addresssignificant variances between approved budgets
    and actual expenses.

Treasury:

  • Analyze and review quarterly cash forecasts submitted to HQ, to
    ensure efficient management of cash flows. In addition, ensure that cash
    forecasts submitted to donors are accurate and based on proper cash
    flow planning.
  •  Ensure availability of sufficient, but not excessive, cash in
    the CP’s operating account, by establishing cash balance monitoring
    systems to trigger timely accounts’ replenishments.
  • Ensure bank accounts are managed in accordance with finance and
    treasury policies.  Coordinate the opening and closure of bank accounts
    and maintain an accurate list of bank signatories. In addition, keep
    HQ/Treasury informed of changes in bank signatories.
  • Ensure that monthly bank reconciliations are performed in
    accordance with the Bank Reconciliation Procedure for all bank accounts
    and approved bank reconciliation forms are submitted to HQ/Finance on
    timely basis.
  • Monitor currency exchange rates and alert management when/if
    unusual or unexpected changes occur. Institute measures to mitigate
    unfavorable foreign currency exchange exposure.
  • Promote efficient and innovative solutions to cash management
    based on current trends. Such solutions might include electronic banking
    and mobile banking, when feasible and appropriate. S/he designs and
    implements internal controls adapted to such innovative solutions.  

Subrecipients’ financial management and Capacity Building:

  • Build and strengthen the capacity of subrecipients in the area
    of financial management. Plan and organize regular trainings and other
    capacity building initiatives such as exchange visits to ensure that
    subrecipients acquire and maintain the skills required to manage
    financial resources provided by CRS and other donors.
  • Assess and regularly monitor sub recipients’ ability to
    safeguard financial resources entrusted to them. In addition, assess and
    monitor their ability to accurately record and post all financial
    transactions. Work closely with sub recipients to ensure that they
    design and implement effective internal control improvement plans.
  • Ensure donors’ requirements are included in subrecipients’ agreements, and systems are in place to promote compliance.
  • Maintain good working relationships with subrecipients based on
    mutual respect and effective communication and work closely with CR,
    HoOP, HOP and Program Managers to ensure coordinated and consistent
    partners strengthening efforts.
  • Ensure subrecipient advances and liquidations are managed in
    accordance with the Subrecipient Financial Management Policy and the
    terms of the related subrecipient agreements.

Reporting:

  • Oversee the month-end financial closure process and coordinate
    the timely submission of monthly financial reports to CRS/HQ and to the
    region.
  • Ensure timely dissemination of monthly financial management
    reports based on the country program’s protocols. Such reports include
    but are not limited to budget comparison reports, aging reports, grant
    liability reports, efficiency reports and currency exposure reports.
  • Supervise the preparation and submission of financial reports to
    HQ, donors and local government entities based on CRS’ policies, local
    laws and donors’ requirements. When required, provide background
    information on the nature of costs to donors and other stakeholders.
  • Oversee timely and accurate financial year-end closure and submission of year-end reports.

Grant Management:

  • Monitor grant agreements to ensure spending is within obligated
    budgets and the approved project periods; communicate with HQ/ Finance
    when new agreements are signed or existing agreements are modified.
  • Review and understand the financial sections of all agreements
    with donors to ensure financial terms are reasonable, practical, do not
    contradict CRS’ policies and procedures and are in CRS’ favor when
    possible.  Proactively set up systems that enable CRS to respect the
    agreements’ financial terms and requirements, such as special reports,
    supporting documents and justification of cost.   
  • Coordinate the submission of monthly, quarterly and final
    financial reports to donors in accordance with donors’ regulations or as
    stated in agreements and CRS’ Grant Reporting Policy.  In addition,
    when required, ensure supporting documents are accurate, financial
    reports tie to the general ledger and the cost can logically and
    accurately be explained to donors.
  • Ensure grants are set up correctly and timely in CRS’ financial
    systems. Analyze revenue recognition transactions to ensure the correct
    currencycodes, indirect cost recovery rates, and grant liability
    accounts are used. Proactively resolve any irregularities.
  • Ensure grant liability balances are analyzed and reconciled on a
    regular basis. Liaise with Program Managers and/or Chiefs of Party and
    ensure that cash due from donors is collected in accordance with CRS
    policies and donors’ terms and conditions.
  • Lead the ongoing financial management of grants and related
    cost-sharesthrough timely communication with program managers, to ensure
    budgets are not overspent or significantly under-spent.
  • Lead the timely and complete closure of all expired grants and costshares in conjunction with HQ/Finance.
  • Ensure that all budget management tools (SunSystems “C” ledger,
    commitment ledger, etc.) are used effectively to enhance grants’
    management.
  • Ensure commodities and other Gifts-In-Kind (GIK) are recorded
    and accurately stated in the general ledger, in accordance with CRS’
    policies and procedures. Review and analyze commodity physical inventory
    reports and communicate accurate inventory numbers to HQ/Finance. In
    addition, analyze intra-agency entries for inventory adjustments to
    ensure that the inventory account(s) is/are properly stated.

Risk Management and Compliance:

  • Ensure adherence to the Agency’s financial policies and procedures and compliance with all donors’financial requirements.
  • Ensure internal control systems are in place and followed by all
    Finance Department staff and all other applicable CRS employees. Make
    certain that tools such as review checklists and process flow charts are
    made available to and consistently used by all appropriate staff.
  • In close collaboration with the Head of Operations and other
    managers, conduct and document internal control assessments annually and
    develop action plans to address weaknesses within a reasonable time,
    using the Internal Control Questionnaire (ICQ).
  • Liaise with the CR, Head of Operations or Equivalent and ensure
    that authorization charts for commitments and payments are up to date
    and are consistently used as reference to verify the proper approval of
    transaction documents.
  • Ensure that there is an adequate segregation of duties among
    cash receipt, cash disbursement, bank reconciliation and Sun Systems
    maintenance functions.
  • Actively engage with internal and external audit teams and
    ensure findings related to financial management are closed within the
    prescribed deadlines.
  • Understand and keep abreast of changes in the local legal
    environment, and ensure that CRS adheres to local laws that pertain to
    taxation and other areas of financial management.
  • Ensure the accuracy and timeliness of recording of risk accruals and reserves.
  • Promptly apprise the Senior Management Team of any known or suspected instances of fraud or of ethical violations.

Finance Personnel Management and Overall Capacity Strengthening:

  • Oversee the recruitment, training and development of a competent
    pool of finance staff that can effectively discharge the mandate of
    finance function.
  • Supervise, mentor, coach finance staff. In addition, design and implement succession plans for finance staff.
  • Oversee the orientation of accounting staff and project managers
    in relevant financial management practices, CRS policies and procedures
    and donors’ financial requirements.
  • Encourage teamwork and facilitate job enrichment to involve team
    members in activities beyond their defined job descriptions. Ensure
    effective delegation of authority and staff capacity building within the
    Finance Department.
  • Ensurethat job descriptions for Finance employees are up to
    date. In addition, ensure that performance and development plans are
    prepared each year. Complete annual performance appraisals for
    supervised staff. Make these documents a useful tool for employees to
    maintain and improve their performance.

Representation and Confidentiality:

  • Attend and actively participate during management meetings.
  • Act as primary liaison with all financial institutions. Where
    possible, and in close collaboration with the CR, Head of Operations or
    Equivalent, negotiate premium customer services for CRS. Using CRS’
    annual bank relationship scorecard, ensure that banks provide financial
    services that meet or exceed the industry standards.
  • Keep all documents and information related to CRS’ program activities, personnel and development plans confidential.

Internal Key Working Relationships:

  • Country Representative, HoOP, HOP, Program Managers and Chief of
    Party,Procurement Manager, Administrative Manager, HR Manager, IT
    Manager and other Support Managers, HQ Finance, DRD for Management
    Quality, RFO, Internal Auditors.

External Key Working Relationships:

  • Banking Institutions, Government Entities, Donors, Subrecipients, Suppliers and External Auditors

Requirements:

  • Strong leadership, management, and analytical skills.
  • Strong customer service orientation and effective communication
    skills (good listener, positive, supportive, clear, constructive, and
    accessible) both written and verbal.
  • Knowledge of English is required.
  • Excellent skills in Excel required.  Knowledge of other
    application software, such as Word, Visio and PowerPoint highly desired.
     
  • Strong planning and organizational skills.
  • Ability to prepare training materials and to present training materials.
  • Ability to learn fast and adapt quickly to change.
  • Willingness to work the hours needed to meet deadlines, and work well under pressure.
  • Desire to work in a collaborative and proactive team environment, but able to work independently.

Qualifications

  • University Degree in Accounting, Finance or related field or
    equivalent work experience required.A professional certification in
    Accounting or a related field highly desired.
  • Minimum of five years professional experience in a financial
    management position of responsibility, at least three of which is in a
    supervisory position required;
  • Budgeting and budget management experience required.
  • Knowledge of SunSystems financial accounting packageor similar financial reporting software highly desired.
  • Proven ability to analyze reports or issues and to provide appropriate recommendations required.
  • Availability to perform work assignments out of the country required.
  • Sound knowledge of local law in the areas of taxation and local regulatory reporting obligations is required
  • Strong knowledge of effective management practices desired
  • Knowledge of the relevant public donors’ regulations will be highly desired.

Agency wide competencies:
These are rooted in the mission, values, and principles of CRS and used
by each staff member to fulfill his or her responsibilities and to
achieve the desired results.

  • Serves with Integrity
  • Models Stewardship
  • Cultivates Constructive Relationships
  • Promotes Learning

How to Apply
Interested and qualified candidates should download the Application Form  and send with a detailed 3-page Resume in a single file MS Word document to: NG-HR@global.crs.org

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