World Bank recruitment for Graduates and Non-Graduates in Abuja, Nigeria

The World Bank Group is one of the world’s largest sources of funding
and knowledge for developing countries. It uses financial resources and
extensive experience to help our client countries to reduce poverty,
increase economic growth, and improve quality of life. To ensure that
countries can access the best global expertise and help generate
cutting-edge knowledge, the World Bank Group is
constantly seeking to
improve the way it works. Key priorities include delivering measurable
results, promoting openness and transparency in development, and
improving access to development information and data.

The World Bank recruiting to fill the vacant job positions below:

Job Title: Receptionist
Job No.: 162044
Location: Abuja, Nigeria
Grade: GA
Recruitment Type: Local Hire
Background / General Descriptions

  • The World Bank, a leading multi-lateral institution in global
    economic development, is currently looking for a highly organized,
    energized and experienced person capable of operating effectively in a
    very demanding fast-paced environment to serve as the local
    Receptionist.
  • The Receptionist will be under direct supervision of the Senior
    Executive Assistant (SEA) who is responsible for technical and
    professional development and performance evaluation of the Receptionist.
  • The Receptionist is an integral part of the Nigeria Country
    Office Administrative and Client Support (ACS) team. Under the general
    supervision of the Country Director, the incumbent would report directly
    to the SEA.

Note: If the selected candidate is a current Bank Group
staff member with a Regular or Open-Ended appointment, s/he will retain
his/her Regular or Open-Ended appointment. All others will be offered a
2 year term appointment.

Job Description and Accountabilities
The Incumbent’s duties include but are not limited to:
Reception:

  • Operating the telephone switchboard system by managing phone
    calls at the reception area, directing incoming calls to the appropriate
    staff and taking messages when required.
  • Assisting visiting mission staff with making overseas and/or domestic calls.
  • Welcoming and answering queries from visitors/clients/visiting
    mission staff and providing them with necessary relevant
    information/literature when possible. S/he directs visitors to proper
    offices when needed and as per established procedure.
  • Maintaining neat and tidy appearance of reception area.
  • Performing Courier services: handling the diplomatic pouch and processing Country Office incoming and outgoing mail.
  • Distributing periodicals, newspapers and, from time to time incoming mail reports.
  • Managing the stationery stores.

General Services Tasks: 

  • Maintaining/updating regularly a data base of CO Contact list
    and CO Directory list, including ministries, agencies, hospitals,
    hotels, embassies etc and arranging for its distribution at regular
    intervals.
  • Creating and issuing the welcome package for visiting mission staff.
  • Backing up the Facilities Assistant by ensuring that the
    visiting mission area; the conference room(s) and other designated
    offices are clean and provided with the basic office supplies.
  • Performing any other office tasks as assigned by the supervisor(s).

Selection Criteria

  • Minimum Bachelor’s degree in Secretarial Studies, Office Administration or equivalent area of studies.
  • At least 3 years direct relevant office support experience in a
    large international or multinational or corporate or public service
    organization.
  • Good English language skills (verbal and written) and working
    knowledge of relevant computer software, particularly Word, Excel,
    Internet.
  • Excellent phone etiquette, coupled by an ability to take
    comprehensive and accurate phone calls/messages, ensuring they are
    routed in a timely manner to the proper source.
  • Good team player with ability to interact tactfully and effectively with staff at all levels.
  • Willingness to seek assistance from supervisor(s)/colleagues and learn from them.
  • Ability to deal accurately and complete tasks every day according to specific standards.
  • Ability to function effectively in multi-disciplinary teams within a matrix management environment.
  • Ability to follow through on work priorities, and respond creatively to client requests.
  • Demonstrated interpersonal skills, initiative, resourcefulness,
    effective time management, organizational skills and ability to handle
    confidential information.
  • Prior experience in maintenance of office facilities in a busy
    working environment as well as secretarial experience would be a plus.
  • Ability to solve simple routine problems/constraints.

Language Requirement:

  • English [Essential]
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Job Title: Team Assistant
Job No.: 162045
Location: Abuja, Nigeria
Grade: GB
Recruitment Type: Local Hire
Background / General Descriptions

  • The World Bank, a leading multi-lateral institution in global
    economic development, is looking for a highly organized, energized and
    experienced person capable of operating effectively in a very demanding
    fast-paced environment to serve as a Team Assistant.
  • The Team Assistant will be under direct supervision of the
    Senior Executive Assistant (SEA) who is responsible for her/his
    technical and professional development and performance evaluation.
  • The Team Assistant is an integral part of the Nigeria Country
    Office Administrative and Client Support (ACS) team. (S)He will provide
    Administrative and client support to the Operational Staff.
  • The job implies frequent interaction with other institutional
    units, staff in other locations (locally and internationally),
    Government officials, consultants and external organizations.

Note: If the selected candidate is a current Bank Group
staff member with a Regular or Open-Ended appointment, s/he will retain
his/her Regular or Open-Ended appointment. All others will be offered a
2 year term appointment.

Job Description and Accountabilities

  • The overall purpose of the assignment is to provide
    administrative, logistical and operational support to the World Bank
    Nigeria Country Office.

Main Functions
Operational and administrative support:

  • Provide support for preparation and implementation of World Bank projects and activities according to Bank procedures.
  • Use desktop processing skills to produce complex texts, reports,
    presentations, charts, figures, graphs, etc., according to Bank format
    and distribution.
  • Collect and input data provided by Task Team Leaders into the central database, including processing new project status reports.
  • Keep abreast of the Organization’s directives and ensure effective processing of all project documents.
  • Draft routine correspondence (standard letters, memos, faxes,
    etc.) conforming to the Organization’s regional standards, using proper
    grammar, punctuation and style and proofread materials.
  • Draft minutes of meetings and provide assistance in editing large documents.
  • Maintain up-to-date divisional project files (both paper and
    electronic) and retrieve data from various sources and compile these for
    use by the Country Director and/or the Country Management Unit (CMU).
  • Incorporate agreed comments into documents, making full use of shared drives and software capabilities.

Information Management and Client interaction:

  • Answer internal and external queries on the assigned portfolio
    or, as necessary, take accurate and comprehensive telephone messages,
    and route them to appropriate persons to handle.
  • Maintain current distribution lists, phone/address lists of project/product contacts, and distribute documents for the team.
  • Co-ordinate with service units, and liaise frequently with team members both in Washington and in the Country Office.
  • Track and report on appropriate aspects of the Team’s operational activities.

Time management & Logistic planning:

  • Arrange working schedule and meeting with counterparts for the visiting teams.
  • Co-ordinate time management and schedules, taking current and
    future priorities into account, anticipate and monitor changes, and
    communicate the information.
  • Track assigned tasks/project steps/ timetables using modern
    office management technologies, coordinate with relevant staff, provide
    assistance and/or information on project-related matters.
  • Solve non-routine problems creatively and resourcefully and
    assist in preparation and logistical planning for various events, e.g.
    conferences, workshops, negotiations, board presentation and signing,
    etc.

Other Duties:

  • Serve as a back-up to other staff and Task Team Assistants on project and administrative tasks.
  • Occasionally perform Analytical tasks as may be requested by the Team Leader
  • Perform other tasks as requested by the Supervisor.

Selection Criteria

  • Minimum of Bachelor’s Degree and at least 3 years of relevant experience.
  • Previous experience with a multilateral/bilateral organization is an advantage.

Competencies

  • Technology and systems knowledge – Demonstrate advanced
    knowledge and experience working with Microsoft office applications
    (Excel, PowerPoint, Word, etc.). Has ability and willingness to maintain
    up-to-date knowledge and skills in technology. 
  • Project and task management – Exhibit good organizational,
    problem-solving, analytical skills and ability to work competently with
    minimal supervision. Demonstrate attention to detail and quality. Has
    ability to manage multiple tasks and complete tasks within agreed
    schedule. 
  • Institutional policies, processes, and procedures – Demonstrate
    knowledge of own department’s programs and products, know key players,
    understand own role. Display understanding of WB policies and procedures
    relevant to the area of assigned responsibilities and is able to apply/
    implement them. 
  • Versatility and adaptability – Demonstrate flexibility and is
    receptive to the implementation of new solutions. Is willing to stretch
    own capability. Demonstrate motivation to avail and adapt oneself to
    effecting change. 
  • Client Orientation (ACS) – Exhibit good communication skills,
    positive and professional client service attitude; is able to understand
    clients’ needs and complete them professionally. 
  • Learning, knowledge sharing and communication (ACS) – Good
    English language skills (verbal and written) Able to write clearly, edit
    and proofread draft communications. Able to learn and share
    knowledge/information across the unit. 
  • Business judgment and analytical decision making (ACS) – Able to
    manage information and support retention and disposition of information
    and records. Can search, report, and deliver basic information from
    various sources and independently respond to basic inquiries. 
  • Drive for Results – Able to take personal ownership and
    accountability to meet deadlines and achieve agreed-upon results and has
    the personal organization to do so. 
  • Teamwork (Collaboration) and Inclusion – Collaborate with other
    team members and contributes productively to the team’s work and output,
    demonstrating respect for different points of view.
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Language Requirement:

  • English [Essential]

Job Title: Driver
Job No.: 162041
Location: Abuja, Nigeria
Grade: GA
Recruitment Type: Local Hire
Background / General Descriptions

  • The World Bank, a leading multi-lateral institution in global
    economic development, is currently looking for a highly organized,
    energized and experienced person capable of operating effectively in a
    very demanding, fast-paced environment to serve as Driver.
  • The driver will be under direct supervision of the Resource
    Management Officer (RMO) who has delegated responsibility for technical
    and professional development and performance evaluation of the Driver.
  • The Driver is an integral part of the Nigeria Country Office
    Administrative and Logistics support team. Under the general supervision
    of the Country Director, the incumbent would report directly to the
    RMO.

Note: If the selected candidate is a current Bank Group
staff member with a Regular or Open-Ended appointment, s/he will retain
his/her Regular or Open-Ended appointment. All others will be offered a
2 year term appointment.

Job Description and Accountabilities
The Incumbent’s duties include but are not limited to:

  • Transport of authorized personnel to/from airports, meetings, appointments and other official duties.
  • Transport authorized personnel on business travel to/from locations throughout Nigeria and surrounding countries.
  • Offer logistic support to staff before, during and after meetings.
  • Delivery and collection of official mails, documents and other items.
  • Meeting official personnel at the airport and facilitating immigration and customs formalities and any other protocol matter.
  • Responsible for day-to-day maintenance of vehicles, checking
    oil, water, battery, brakes, tyres and any other normal basic checks on
    official vehicles to ascertain their motorable and road-worthy
    condition.
  • Perform minor repairs and arrange for other repairs.
  • Ensure that vehicles are kept clean at all times and in a ready-to-go condition.
  • Follow all steps required by Bank rules in case of accident or near-accident.
  • Log all trips, daily mileage, fuel consumption, changing of oil, lubrication, etc.
  • Ability to conduct hands-on coaching for staff and colleagues, especially on defensive driving.
  • Perform any other duties as may be assigned by Management or any other person acting on behalf of management.

Selection Criteria

  • Secondary level education with at least 3 passes in WASCE or equivalent training.
  • At least 5 years driving experience, defensive driving skills being an advantage.
  • Possess a valid National driving License.
  • Ability to speak and write English fluently.
  • Ability to interact in the Local Language is desirable.
  • Working knowledge of the City of Abuja.

How to Apply
Interested and qualified candidates should:
Click here to apply 

Application Deadline  29th September, 2016.

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