African Development Bank Job for a HR Administrative Officer

African Development Bank Group (AfDB) – Established in 1964, the African
Development Bank is the premier pan-African development institution,
promoting economic growth and social progress across the continent.
There are 80 member states, including 54 in Africa (Regional Member
Countries).  The Bank’s development agenda is delivering the financial
and technical support for transformative projects that will
significantly reduce poverty through inclusive and sustainable economic
growth. In order to sharply focus the objectives of the Ten Year
Strategy (2013 – 2022) and ensure greater developmental impact, five
major areas, all of which will accelerate our delivery for Africa, have
been identified for scaling up, namely; energy, agro-business,
industrialization, integration and improving the quality of life for the
people of Africa.

African Development Bank is recruiting to fill the position below:

Job Title: HR Administrative Officer
Reference: ADB/16/095
Location: Côte d’Ivoire
Grade: PL-5
Position N°: 50050491
Objectives
The Hiring Complex:

  • The Vice-Presidency, Human Resources and Corporate Services
    ensures the delivery of efficient, people-centered, client-oriented,
    corporate services to ensure overall institutional effectiveness in all
    aspects of the Bank’s corporate services.
  • The complex ensures that all Human Resources and Corporate
    Services are re-aligned to drive greater corporate performance and
    execution of the Bank’s strategic vision and priorities.
  • The complex is responsible for providing leadership in the
    formulation and implementation of Bank’s strategies on people, IT,
    general services and institutional procurements, language services,
    business continuity and, health and safety strategies.
  • The complex leads efforts to digitalize and transform the Bank
    into a knowledge-driven workforce, promote human resources policies that
    enhance talent, drive a performance-driven culture, and ensure the
    competitiveness of the Bank as the employer of choice.

The Hiring Department/Division:

  • The HR Administration section is part of the Shared Services
    Division (CHRM.2) in the Human Resources Management Department (CHRM).
    Within the framework of the Service Level Agreement (SLA) and policies
    in use in the Bank, this section prepares all HR administrative
    processes related to staff including holders of special contract
    employment contracts, staff internal mobility and separation.

The Position

  • The post holder ensures full compliance with the Bank’s control
    and reporting procedures addressing current and anticipated issues,
    resolving them to improve services to clients; analyze processes,
    procedures and tools, and identify efficiency improvement opportunities,
    and propose and participate in the design and the introduction of
    improvement programmes in order to enhance standards.
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Duties and Responsibilities

  • Under the supervision of the Manager CHRM.2 who defines the
    scope of responsibilities, objectives, priorities and deadlines in line
    with business requirements, the HR Administrative Officer’s  main duties
    and  responsibilities include:
  • Prepare HR Administration documents relating to regular and
    short term staff, Technical Assistants, Secondees, Project Staff and
    others. These documents include new staff appointment contracts, and
    contract renewals, staff promotions and any other work related to
    contract processing;
  • In liaison with management, appoint HR Administration service
    providers, such as catering service providers, reference checking agency
    etc. in accordance with the Bank’s procurement rules;
  • Coordinate the administration of assumption of duty of Bank
    staff, Technical Assistants, Secondees, and Project Staff and also the
    administration of assumption of Staff transfers/Staff movements
    including Promotions, employment terminations;
  • Undertake administration of staff dependents for new hires and update / changes by staff.
  • Analyze any trends related to the administration of contracts
    and movement of staff including Technical Assistants, Secondees and
    Project staff, and present the related reports to management;
  • Designing templates and letters for staff separation, staff
    assumption of duty, transfers, promotions, contract renewals,
    confirmations, leave without pay and staff testimonials;
  • Coordinate the process of reference checks for employees to
    verify a range of candidate information, including employment history,
    academic qualifications and security checks;
  • Ensure in liaison with the records section that electronic and hard copy personnel files are up-to-date;
  • Identify areas requiring automation and improvement of HR
    Administration processes, procedures and forms in view of optimizing the
    efficiency and reliability of the unit and recommend improvements in
    processes and documents in other areas impacting the efficiency and
    reliability of the HR administration;
  • Undertake the preparation of testimonial letters relating to
    queries from external parties, Bank account opening and other
    testimonial letters as the need arises;
  • Work with Client Services teams, HR Benefits; HR Payroll; HR
    Master Data & HR Employee Help Desk in problem resolution and
    treatment of queries from employees.
  • Collaborate with legal officers and units which provide support,
    advice and assistance in HR decisions related to Contract
    administration, Separations and ethical issues including the Staff
    Council, Ombudsman, Ethics Office and Staff Appeal Committee.
  • Provide advice and guidance to staff, peers, HR Business
    partners and managers on matters related to the application of the Staff
    rules and regulations, Bank policies and procedures, HR administrative
    issues and Staff Contract administration (Renewal of contracts,
    Separation, Suspension….)
  • Monitor staff probation periods and process staff confirmation;
  • Undertake the maintenance of the contract renewals/probationary periods in Bank HRIS systems;
  • Ensure that all related payments for staff interviews and
    on-boarding are processed. This includes payment of freelance
    interpretation services, catering and hotel costs for candidates and
    panel members, air tickets for new hires, costs related to video
    conferencing during interviews etc;
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Selection Criteria
Including desirable skills, knowledge and experience:

  • A minimum of a Master’s degree or its equivalent in Human
    Resources Management, Business Administration, Information Technology,
    Auditing/Accounting, Law or other related disciplines;
  • A minimum of five (5) years of relevant practical working experience in a high volume administration department;
  • Ability to work independently and coordinate with peers and other HR experts in a multidisciplinary multicultural team;
  • Demonstrates tact and diplomacy in dealing with clients and other team members;
  • Excellent written and verbal communication skills in English and/or French, with a working knowledge of the other language;
  • Competence in the use of Microsoft Suit applications such as Word, Excel, Access and PowerPoint;
  • Preferably experience of SAP or other integrated Enterprise
    Resource Planning (ERP) system in HR/ administration or others such as
    Financial (FI) modules.
  • A relevant and practical experience in Human Resources Management, Staff and Legal counselling will be an asset;
  • A highly customer focused individual is sought;
  • Proactive, solution oriented individual, keen to resolve challenges through innovation;
  • Ability to implement continual improvement activities to processes, with a keen eye for detail;
  • Ability to multitask, meet strict deadlines and work under a pressured environment;

How to Apply
Interested and qualified candidates should:
Click here to apply

Note

  • Applicants who fully meet the Bank’s requirements and are considered for interview will be contacted.
  • Only online applications submitted with a comprehensive
    Curriculum Vitae (CV) and copies of Master’s degree or its equivalent
    will be considered.
  • The President, AfDB, reserves the right to appoint a candidate
    at a lower level. The African Development Bank is an equal opportunities
    employer. Female candidates are strongly encouraged to apply.

Application Deadline 31st October, 2016.

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