Job for a Personal Assistant to a CEO in a Company on Victoria Island, Lagos

Stresert Services Limited – Our client, is currently recruiting suitably qualified candidates to fill the position of:

Job Title: Personal Assistant to a CEO
Job Ref: ‘PACEO’
Location: Victoria Island, Lagos
Job Summary

  • The CEO of many successful business investments in different
    sectors of the Nigeria economy requires the service of a Personal
    Assistant, preferably female to balance the support team.

Job Description

  • The Personal Assistant (PA) to the CEO will provide high-level,
    confidential and administrative support to the office of the MD/CEO.
  • She is expected to have in-depth knowledge of the various business units under the Group.
  • She will be in charge of preparing non-vetted public speeches for the CEO at seminars, symposia, etc.
  • Her duties may be clerical, administrative and project-based and
    include scheduling travel, arranging meetings, handling information
    requests, preparing reports and correspondence and liaising with board
    members.
  • This position is often privy to confidential information and as such, requires diplomacy and discretion.
  • In a nut shell the role provides an efficient and responsive
    administrative, organizational, and logistical service to the MD/CEO,
    helping to manage and prioritize time.
  • The ideal candidate must be exceptionally eloquent with impeccable communication skills.
  • It is desired that the ideal candidate have some form of international exposure/work in multinational organisation.

Desired Skills & Experience
Essential responsibilities and duties may include, but are not limited to, the following:

  • Assist MD/CEO in conducting daily, weekly, monthly, quarterly, & annual reviews of tasks and correspondences.
  • Schedule on behalf of the CEO meetings with direct reports and the committees and groups to which the CEO is a member.
  • Coordinate travel and accommodation requirements in connection
    with Admin unit and ensure arrangements are in place for the CEO to
    match the requirements.
  • Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD/CEO.
  • Prepare correspondence on behalf of the CEO, including the drafting of general replies.
  • Keep and retrieve files for the CEO as at when required.
  • Filter emails, highlight urgent correspondence and print attachments.
  • Ensure busy diary commitments, papers, and travel arrangements
    are managed effectively including producing a daily folder with diary,
    necessary papers, etc.
  • Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests.
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Experience:

  • Demonstrable experience in an Administration/Executive
    Assistant/PA role in a highly pressurized environment requiring tact,
    judgement and discretion in handling internal and external contacts
    (essential).
  • Experience of diary management/researching and booking of travel
    and accommodation (essential), with a minimum of 10 years experience.
  • Experience of successfully working with senior management (essential).
  • Writing of speeches for invited programmes, seminars, symposia etc

Knowledge:

  • Must be proficient with the keyboard and IT applications (this may be tested during the selection process).
  • Expert level in the use of Outlook.
  • Intermediate level in the use of Word, Excel and PowerPoint Skills (all essential)
  • Ability to develop and maintain good working relationships at
    all levels, including during difficult or challenging circumstances.
  • Ability to prioritize and manage own workload amid conflicting
    demands and busy work periods; Ability to think ahead and anticipate
    needs before they arise.
  • Ability to exercise discretion in dealing with confidential or sensitive matters.
  • Confident and able to work with own initiative and with limited supervision
  • Excellent organizational skills, ability to multi-task and organize others.
  • Excellent oral and written communication skills and ability to professionally represent the CEO’s office.
  • Ability to work under pressure and be flexible as part of a small team.
  • Attention to detail and deadlines; Ability to filter information and assess priorities.

Remuneration
Salary is very attractive!!!

How to Apply
Interested and qualified candidates should forward their applications to: mgtpositions@stresert.com using “PACEO” as the subject of mail.

Note: Wrongly titled applications will be ignored (please be guided). Candidates who do not meet the above criteria need not apply.

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Application Deadline  20th October, 2016.

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