Job Title: IP Shipment and Travel Liaison Officer
Solicitation Number: AID-620-S-17-00001
Location: Abuja, Nigeria
Work hours: 40 hours (Full time)
Position Grade: FSN 7
Basic Function of the Position
- The purpose of this position is to serve as an IP Shipment and Travel Liaison for the Executive Office, USAID Nigeria.
- The incumbent performs a variety of duties (for Implementing
Partners [IPs]) relating to shipping and logistics responsibilities,
including but not limited to facilitating clearance of incoming
shipments, arranging the export formalities on outgoing shipments,
travel, logistics and principally acting as a liaison between USAID
Nigeria and all of its IPs on administrative and logistical issues.
- The incumbent also assists Travel Assistant with arrangement of in-country and international travel on behalf of Mission staff.
Major Duties and Responsibilities
- Receives notice of incoming shipments, collects Ocean Bills of
Lading/Airway Bills and other support documentation, and sends them to
the Ministry of Budget and National Planning (MBNP) for forwarding to
the appropriate Ministry in order to obtain necessary exemption
documents for the clearance of goods. Follows up with MBNP to see that
exemption documents are obtained promptly, and resolves any problems
- Upon receipt of documents, arranges for exemption documents to
be handed over to shipping agents for the clearance and delivery of
shipments to the appropriate locations.
- Receives shipments and ensures integrity of items shipped.
Maintains an inventory of items purchased and shipped, collaborating
with the General Services Office (GSO) – Shipping and Warehouse staff,
as necessary. Reviews Clearing Agent authorized third party bills to
ensure they are consistent with approved USG rates for clearing goods,
and forwards bills to the appropriate IP for settlement.
- Acts as liaison between USAID/Nigeria and all IPs on issues including, but not limited to:
- Prepares Introduction Letters to Nigerian Embassies abroad,
requesting issuance of various visa (Subject to Regularization,
Business, and Tourist) for IP and non diplomatic staff of USAID, and
follows through to ensure visas are obtained promptly, resolving
problems that may arise.
- Regularizes the stay of expatriates (e.g. IP expatriates and
non-diplomatic staff of USAID) after their arrival in Nigeria, and
facilitates issuance of multiple-entry visas and CERPACs (Resident
Permits), by requesting MBNP to issue a letter of request to the
Nigerian Immigration Service (NIS). Upon receipt of the letter from
MBNP, follows the request up with the Nigerian Immigration Service and
ensures all relevant visas and permits are issued.
- Processes renewal/extension of Visas, business permits, and
resident permits for expatriates (IP and non-diplomatic staff of USAID);
- Facilitates registration of IPs with the Ministry of Budget and National Planning (MBNP);
- Processes VAT exemptions and other tax-related issues;
- Facilitates shipping and transportation (of official
commodities, pets, Household Effects, Unaccompanied Baggage, or
- Facilitates registration of Official Program Vehicles with the Federal Road Safety Commission;
- Facilitates processing of Pet Import/Export Permits from the Ministry of Agriculture; Troubleshoots Aviation/Airport issues;
- Processes applications for program vehicle insurance, and advises on Nigerian Government policies related to this action
- Handles all issues relating to the transfer and sale of POVs for IPs.
- Facilitates obtaining branding labels for IPs, and tags for
project vehicles, POVs, and processing of drivers licenses for
non-diplomatic staff of USAID.
- Handles all administrative and logistics support requested by IPs, as time permits.
- Prepares Introduction Letters to Nigerian Embassies abroad,
- Develops contacts with host-government officials (especially
with the officials of MBNP and NIS), handling issues affecting IP
operations in Nigeria. Develops and maintains a data base showing
contact information for the host-government officials mentioned above,
to include names, addresses, telephone numbers, Ministry, etc. The data
base is updated on a regular basis.
- Serves as a backstop and assistant to the Travel Assistant.
Duties include but are not limited to processing international and
in-country travel requests and authorizations using Agency-approved
software (e.g. EXOApps and E2). Liaises across Mission offices to
coordinate scheduling and paperwork for approval of in-country travel;
coordinates with RSO Liaison to track approval/denial rates for
- Education: Minimum of College/University
Studies in Public Relations, Business Administration, Transportation
Planning and Management, Supply Chain Management or related courses is
required. Educational equivalents will not be accepted.
- Prior Work Experience: Minimum of three years
of progressively responsible experience in any of the following:
Shipping, Transportation, Travel, Clearing, or Logistics industry is
- Post Entry Training: Self-study of the ADS and
FAM regulations, on the job Language Proficiency: List both English and
host country language(s) proficiency requirements by level (II, III) and
specialization (sp/read): Level IV English ability(fluent) is required.
- Job Knowledge: A good working knowledge of host
government standardized regulations and procedures regarding shipping
and custom clearance are required.
- Skills and Abilities: Must possess advanced
liaison skills to tactfully and effectively deal with host country
customs and government officials, IP staff/ Chiefs of Party, US Embassy
personnel, and other USG personnel and visitors. Must be able to provide
routine status reports to supervisor and Supervisory EXO as requested
N4, 766,721 p.a (starting basic salary). In addition to the basic
salary, all allowances will be paid in accordance with the Mission Local
How to Apply
Applicants are requested to submit a complete application package which must include all required documents to:
- Signed Application for US Federal Employment (DS-174); or a current resume or curriculum vitae that provides the same information as a DS-174.
- Any documentation that supports or addresses the requirements
listed above (e.g. transcripts, degrees, NYSC certificate/exemption
- A type-written and signed application letter specifically
applying for this position, and addressing the minimum requirements as
advertised. Please reference the job title and announcement number on
the application letter.
- Limit all electronic (e-mail) submission to one entry/email not
larger than 5MB. Please submit attachments in PDF and Word formats
(version 2003 or later version).
- E-mails received without the appropriate subject line and
incomplete applications will not be considered. Applications must
contain the solicitation number and position title.
Submit Application to: HRNigeria@state.gov
Click here to download the Position Descriptions (PDF)
- Only short-listed candidates will be notified
- This solicitation is open only to Nigerian Nationals.
- Applications with insufficient information to make a determination will not be considered.
- Any/All application submissions after the closing date will not be considered.
- No in-person appointments or telephone calls will be entertained.
- Mailed (paper/hard copies) applications will NOT be accepted
Application Deadline 29th November, 2016.