Graduate Job at The United States Agency for International Development (USAID)

The United States Agency for International Development (USAID) Nigeria,
is seeking to employ a suitable and qualified candidate for the position
below in the Executive Office (EXO):

Job Title: IP Shipment and Travel Liaison Officer
Solicitation Number: AID-620-S-17-00001
Location: Abuja, Nigeria
Work hours: 40 hours (Full time)
Position Grade: FSN 7
Basic Function of the Position

  • The purpose of this position is to serve as an IP Shipment and Travel Liaison for the Executive Office, USAID Nigeria.
  • The incumbent performs a variety of duties (for Implementing
    Partners [IPs]) relating to shipping and logistics responsibilities,
    including but not limited to facilitating clearance of incoming
    shipments, arranging the export formalities on outgoing shipments,
    travel, logistics and principally acting as a liaison between USAID
    Nigeria and all of its IPs on administrative and logistical issues.
  • The incumbent also assists Travel Assistant with arrangement of in-country and international travel on behalf of Mission staff.

Major Duties and Responsibilities

  • Receives notice of incoming shipments, collects Ocean Bills of
    Lading/Airway Bills and other support documentation, and sends them to
    the Ministry of Budget and National Planning (MBNP) for forwarding to
    the appropriate Ministry in order to obtain necessary exemption
    documents for the clearance of goods. Follows up with MBNP to see that
    exemption documents are obtained promptly, and resolves any problems
    that arise.
  • Upon receipt of documents, arranges for exemption documents to
    be handed over to shipping agents for the clearance and delivery of
    shipments to the appropriate locations.
  • Receives shipments and ensures integrity of items shipped.
    Maintains an inventory of items purchased and shipped, collaborating
    with the General Services Office (GSO) – Shipping and Warehouse staff,
    as necessary. Reviews Clearing Agent authorized third party bills to
    ensure they are consistent with approved USG rates for clearing goods,
    and forwards bills to the appropriate IP for settlement.
  • Acts as liaison between USAID/Nigeria and all IPs on issues including, but not limited to:
    • Prepares Introduction Letters to Nigerian Embassies abroad,
      requesting issuance of various visa (Subject to Regularization,
      Business, and Tourist) for IP and non diplomatic staff of USAID, and
      follows through to ensure visas are obtained promptly, resolving
      problems that may arise.
    • Regularizes the stay of expatriates (e.g. IP expatriates and
      non-diplomatic staff of USAID) after their arrival in Nigeria, and
      facilitates issuance of multiple-entry visas and CERPACs (Resident
      Permits), by requesting MBNP to issue a letter of request to the
      Nigerian Immigration Service (NIS). Upon receipt of the letter from
      MBNP, follows the request up with the Nigerian Immigration Service and
      ensures all relevant visas and permits are issued.
    • Processes renewal/extension of Visas, business permits, and
      resident permits for expatriates (IP and non-diplomatic staff of USAID);
    • Facilitates registration of IPs with the Ministry of Budget and National Planning (MBNP);
    • Processes VAT exemptions and other tax-related issues;
    • Facilitates shipping and transportation (of official
      commodities, pets, Household Effects, Unaccompanied Baggage, or
      Personally-Owned Vehicle);
    • Facilitates registration of Official Program Vehicles with the Federal Road Safety Commission;
    • Facilitates processing of Pet Import/Export Permits from the Ministry of Agriculture; Troubleshoots Aviation/Airport issues;
    • Processes applications for program vehicle insurance, and advises on Nigerian Government policies related to this action
    • Handles all issues relating to the transfer and sale of POVs for IPs.
    • Facilitates obtaining branding labels for IPs, and tags for
      project vehicles, POVs, and processing of drivers licenses for
      non-diplomatic staff of USAID.
    • Handles all administrative and logistics support requested by IPs, as time permits.
  • Develops contacts with host-government officials (especially
    with the officials of MBNP and NIS), handling issues affecting IP
    operations in Nigeria. Develops and maintains a data base showing
    contact information for the host-government officials mentioned above,
    to include names, addresses, telephone numbers, Ministry, etc. The data
    base is updated on a regular basis.
  • Serves as a backstop and assistant to the Travel Assistant.
    Duties include but are not limited to processing international and
    in-country travel requests and authorizations using Agency-approved
    software (e.g. EXOApps and E2). Liaises across Mission offices to
    coordinate scheduling and paperwork for approval of in-country travel;
    coordinates with RSO Liaison to track approval/denial rates for
    in-country travel.
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Qualifications/Evaluations Criteria

  • Education: Minimum of College/University
    Studies in Public Relations, Business Administration, Transportation
    Planning and Management, Supply Chain Management or related courses is
    required. Educational equivalents will not be accepted.
  • Prior Work Experience: Minimum of three years
    of progressively responsible experience in any of the following:
    Shipping, Transportation, Travel, Clearing, or Logistics industry is
    required.
  • Post Entry Training: Self-study of the ADS and
    FAM regulations, on the job Language Proficiency: List both English and
    host country language(s) proficiency requirements by level (II, III) and
    specialization (sp/read): Level IV English ability(fluent) is required.
  • Job Knowledge: A good working knowledge of host
    government standardized regulations and procedures regarding shipping
    and custom clearance are required.
  • Skills and Abilities: Must possess advanced
    liaison skills to tactfully and effectively deal with host country
    customs and government officials, IP staff/ Chiefs of Party, US Embassy
    personnel, and other USG personnel and visitors. Must be able to provide
    routine status reports to supervisor and Supervisory EXO as requested

Salary
N4, 766,721 p.a (starting basic salary). In addition to the basic
salary, all allowances will be paid in accordance with the Mission Local
Compensation Plan.

How to Apply
Applicants are requested to submit a complete application package which must include all required documents to:

  • Signed Application for US Federal Employment (DS-174); or a current resume or curriculum vitae that provides the same information as a DS-174.
  • Any documentation that supports or addresses the requirements
    listed above (e.g. transcripts, degrees, NYSC certificate/exemption
    etc.).
  • A type-written and signed application letter specifically
    applying for this position, and addressing the minimum requirements as
    advertised. Please reference the job title and announcement number on
    the application letter.
  • Limit all electronic (e-mail) submission to one entry/email not
    larger than 5MB. Please submit attachments in PDF and Word formats
    (version 2003 or later version).
  • E-mails received without the appropriate subject line and
    incomplete applications will not be considered. Applications must
    contain the solicitation number and position title.
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Submit Application to: HRNigeria@state.gov

Click here to download the Position Descriptions (PDF)

Click here to download the Instructions for Completing DS-174 (PDF 2.40 MB)

Note

  • Only short-listed candidates will be notified
  • This solicitation is open only to Nigerian Nationals.
  • Applications with insufficient information to make a determination will not be considered.
  • Any/All application submissions after the closing date will not be considered.
  • No in-person appointments or telephone calls will be entertained.
  • Mailed (paper/hard copies) applications will NOT be accepted

Application Deadline 29th November, 2016.

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