Vacancies at Global Health Supply Chain-Procurement and Supply Management (GHSC-PSM) Program - USAID

The Global Health Supply Chain - Procurement and Supply Management Project is a USAID program implemented by SAII Associates Ltd. /Gte., an associated company of Chemonics International Inc. in Nigeria. The purpose of the Project is to ensure uninterrupted supplies of health
commodities in support of U.S. government-funded public health initiatives throughout the world.

We are recruiting to fill the vacant position below:


Job Title: Procurement Advisor
Location: Abuja, Nigeria with intermittent travel throughout the country
The report directly to: The Team Lead or his/her designee
Principal Duties and Responsibilities

• Conduct the procurement process for technical and operational procurement -from solicitation to final delivery of goods and services, to submission of purchase order (PO) to Finance for payment processing.
• Track operational and programmatic procurement requests, Ensure all requests are logged, acknowledged and acted upon in a timely and compliant fashion and are consistently updated in the procurement tracker.
• Contribute to regular updates, of the vendor database, with the objective of promoting a more transparent and competitive procurement process. The vendor database will contain a selection of vendors and service providers.
• Cultivate and manage relationships with local vendors and service providers to ensure they fully understand USAID/FAR compliant procurement processes and systems and requirements for working with Chemonics.
• Draft negotiation memoranda, selection memos and other procurement documentation where applicable, and ensure this is on file for.ell procurements.
• Prepare purchase orders before they are submitted to selected vendors and work closely with the Program and Operations teams to ensure all procurements adhere to the specifications in the procurement action request (PAR) forms prior to final purchasing.
• Upon completion of procurements, prepare all necessary paperwork is on file prior to submission to Finance for payment.
• Conduct regular audits of the electronic and hard procurement files to ensure compliance with requirements.
• Preparation of PSM procedure documents using PSM enterprise management system (Orion and CRM) to initiate procurement actions including price request (PR), Price Quotation and price orders
• Production monthly and quarterly reports of procurement actions and status
• Other tasks as assigned by the supervisor.

• A university degree in a relevant subject area is required
• Minimum of 3-5 years of experience in procurement required
• Experience with USAID or US Government funded programs following US FAR and AIDAR regulations highly desired
• Fluent written and spoken English required
• Strong organization skills and ability to work as a team oriented culturally, diverse environment
• Ability to handle multiple tasks simultaneously, set priorities and work independently
• Excellent, interpersonal skills and ability to liaise with a diverse group of project staff, vendors throughout the country and international staff required.

• The Program Manager will assist with program monitoring and support across technical and administrative teams for effective implementation.
• The Program Manager will report to the Country Director.

• Manages day-to-day support to the GHSC-PSM Country Director, including communicating and assisting with home-office and Mission requests, in close coordination with the field office Senior Management Team (SMT).
• Appropriately consults with Country Director and the home-office Country Team to help make informed decisions.
• In consultation with Project leadership and technical leads, assists in maintaining up-do-date overarching project tracking tools including but not limited to the Incident Report Tracker, a Program Tracker, and the detailed Team Trackers.
• Assists with monitoring activity implementation and reminding relevant team members of activity timelines.
• Identifies issues or potential risks and makes informed decisions on how to address the issues, communicating, when appropriate, with the Country Director and SMT.
• In consultation with the Country Director, assists with the facilitation of meetings both internally and externally by organizing and scheduling business meetings as assigned: ensuring conference rooms and other venues are reserved; and coordinating transportation if necessary to meeting venues.
• Assists in taking meeting notes during business meetings, developing/disseminating to the appropriate responsible parties any follow up action items from meetings, and following up with relevant parties to ensure implementation of the project activities are in line with the meeting takeaways.
• Attend team and other technical and administrative meetings as assigned; in consultation with supervisory staff, prepare and circulate in advance meeting agendas: prepare and circulate draft minutes of meetings; and following review by supervisory staff, revise and circulate Finalized minutes (after review as appropriate> including follow-up on outstanding tasks identified during the meeting.
• Reviews and provides comments on project technical work and project reports, if/as needed.
• Performs all tasks and responsibilities demonstrating behaviors associated with Chemonics’ values and competencies at all levels in the company.
• Fosters and demonstrates a workplace inclusive of creating opportunity, serving others, building trust, innovation and exceeding expectations.
• Assist Project leadership and technical leads and other project staff with other administrative tasks as needed.
• Perform other duties as may be assigned

• Bachelor's Degree or HND or equivalent in Public Administration, Public Health, Social Sciences, Management, or equivalent
• Minimum 5 years of project management or relevant work experience providing program support in health-related programs (with an international NGO preferred).
• Excellent computer skills - good knowledge of MS Office applications
• Strong analytical and problem solving skills
• Experience with a USAID funded contract or grant is a significant plus.
• Able to understand and follow specific instructions with a keen attention to detail
• Demonstrated ability to communicate clearly and concisely orally and in writing in English.
• Demonstrated ability to fellow standard practices and procedures, receive general instruction and supervision on work progress, and make significant contribution to end results.
• Demonstrated resourcefulness in problem-solving and initiative to learn new skills.
• Good interpersonal skills with a demonstrated ability to work independently as well as part of a team
• Ability and willingness to travel outside Abuja
• Ability to perform multiple tasks simultaneously and to meet demanding timelines
• Strong organizational skills