Vacancies at Global Health Supply Chain-Procurement and Supply Management (GHSC-PSM) Program – USAID

The Global Health Supply Chain – Procurement and Supply Management
Project is a USAID program implemented by SAII Associates Ltd. /Gte., an
associated company of Chemonics International Inc. in Nigeria. The
purpose of the Project is to ensure uninterrupted supplies of health

commodities in support of U.S. government-funded public health
initiatives throughout the world.

We are recruiting to fill the vacant position below:

Job Title: Procurement Advisor
Location:
Abuja, Nigeria with intermittent travel throughout the country
The report directly to: The Team Lead or his/her designee
Principal Duties and Responsibilities

  • Conduct the procurement process for technical and operational
    procurement -from solicitation to final delivery of goods and services,
    to submission of purchase order (PO) to Finance for payment processing.
  • Track operational and programmatic procurement requests, Ensure
    all requests are logged, acknowledged and acted upon in a timely and
    compliant fashion and are consistently updated in the procurement
    tracker.
  • Contribute to regular updates, of the vendor database, with the
    objective of promoting a more transparent and competitive procurement
    process. The vendor database will contain a selection of vendors and
    service providers.
  • Cultivate and manage relationships with local vendors and
    service providers to ensure they fully understand USAID/FAR compliant
    procurement processes and systems and requirements for working with
    Chemonics.
  • Draft negotiation memoranda, selection memos and other
    procurement documentation where applicable, and ensure this is on file
    for.ell procurements.
  • Prepare purchase orders before they are submitted to selected
    vendors and work closely with the Program and Operations teams to ensure
    all procurements adhere to the specifications in the procurement action
    request (PAR) forms prior to final purchasing.
  • Upon completion of procurements, prepare all necessary paperwork is on file prior to submission to Finance for payment.
  • Conduct regular audits of the electronic and hard procurement files to ensure compliance with requirements.
  • Preparation of PSM procedure documents using PSM enterprise
    management system (Orion and CRM) to initiate procurement actions
    including price request (PR), Price Quotation and price orders
  • Production monthly and quarterly reports of procurement actions and status
  • Other tasks as assigned by the supervisor.
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Qualifications
Applicants for this position should possess the following minimum qualifications:

  • A university degree in a relevant subject area is required
  • Minimum of 3-5 years of experience in procurement required
  • Experience with USAID or US Government funded programs following US FAR and AIDAR regulations highly desired
  • Fluent written and spoken English required
  • Strong organization skills and ability to work as a team oriented culturally, diverse environment
  • Ability to handle multiple tasks simultaneously, set priorities and work independently
  • Excellent, interpersonal skills and ability to liaise with a
    diverse group of project staff, vendors throughout the country and
    international staff required.

 
Job Title: Program Manager
Location:
Abuja, Nigeria
Job Description

  • The Program Manager will assist with program monitoring and
    support across technical and administrative teams for effective
    implementation.
  • The Program Manager will report to the Country Director.

Responsibilities

  • Manages day-to-day support to the GHSC-PSM Country Director,
    including communicating and assisting with home-office and Mission
    requests, in close coordination with the field office Senior Management
    Team (SMT).
  • Appropriately consults with Country Director and the home-office Country Team to help make informed decisions.
  • In consultation with Project leadership and technical leads,
    assists in maintaining up-do-date overarching project tracking tools
    including but not limited to the Incident Report Tracker, a Program
    Tracker, and the detailed Team Trackers.
  • Assists with monitoring activity implementation and reminding relevant team members of activity timelines.
  • Identifies issues or potential risks and makes informed
    decisions on how to address the issues, communicating, when appropriate,
    with the Country Director and SMT.
  • In consultation with the Country Director, assists with the
    facilitation of meetings both internally and externally by organizing
    and scheduling business meetings as assigned: ensuring conference rooms
    and other venues are reserved; and coordinating transportation if
    necessary to meeting venues.
  • Assists in taking meeting notes during business meetings,
    developing/disseminating to the appropriate responsible parties any
    follow up action items from meetings, and following up with relevant
    parties to ensure implementation of the project activities are in line
    with the meeting takeaways.
  • Attend team and other technical and administrative meetings as
    assigned; in consultation with supervisory staff, prepare and circulate
    in advance meeting agendas: prepare and circulate draft minutes of
    meetings; and following review by supervisory staff, revise and
    circulate Finalized minutes (after review as appropriate> including
    follow-up on outstanding tasks identified during the meeting.
  • Reviews and provides comments on project technical work and project reports, if/as needed.
  • Performs all tasks and responsibilities demonstrating behaviors
    associated with Chemonics’ values and competencies at all levels in the
    company.
  • Fosters and demonstrates a workplace inclusive of creating
    opportunity, serving others, building trust, innovation and exceeding
    expectations.
  • Assist Project leadership and technical leads and other project staff with other administrative tasks as needed.
  • Perform other duties as may be assigned
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Qualifications
Applicants for this position should possess the following minimum qualifications:

  • Bachelor’s Degree or HND or equivalent in Public Administration, Public Health, Social Sciences, Management, or equivalent
  • Minimum 5 years of project management or relevant work
    experience providing program support in health-related programs (with an
    international NGO preferred).
  • Excellent computer skills – good knowledge of MS Office applications
  • Strong analytical and problem solving skills
  • Experience with a USAID funded contract or grant is a significant plus.
  • Able to understand and follow specific instructions with a keen attention to detail
  • Demonstrated ability to communicate clearly and concisely orally and in writing in English.
  • Demonstrated ability to fellow standard practices and
    procedures, receive general instruction and supervision on work
    progress, and make significant contribution to end results.
  • Demonstrated resourcefulness in problem-solving and initiative to learn new skills.
  • Good interpersonal skills with a demonstrated ability to work independently as well as part of a team
  • Ability and willingness to travel outside Abuja
  • Ability to perform multiple tasks simultaneously and to meet demanding timelines
  • Strong organizational skills


How to Apply

Interested and qualified candidates should send their CV’s/Resumes and
contact information for at least three professional references to: PSMNigeriaRecruit@ghsc-psm.org clearly indicating in the subject line the position desired.

Note: Only shortlisted candidates will be contacted

Application Deadline 16th November, 2016

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