Vacancies in Nigeria at The International Rescue Committee, November 2016

The International Rescue Committee (IRC) responds to the world’s worst
humanitarian crises and helps people to survive and rebuild their lives.
Founded in 1933 at the request of Albert Einstein, the IRC offers
lifesaving care and life-changing assistance to refugees forced to flee
from war or disaster.
At work today in over 40 countries and 22 U.S.
cities, we restore safety, dignity and hope to millions who are uprooted
and struggling to endure. The IRC leads the way from harm to home.

The International Rescue Committee is recruiting to fill the position below:

Job Title: Assistant Finance Controller
Location:
Nigeria
Sector: Finance          
Employee Type: Regular          
Employee Category: Full Time           
Summary Statement of Responsibilities

  • The Assistant Finance Controller assists the Country Office
    Finance Controller by managing the day-to-day operations of the
    accounting unit.
  • At the discretion of the Country Director the Assistant
    Controller will assume some or all of the Controller responsibilities
    when the FC is absent.

Specific Responsibilities

  • The incumbent is responsible for ensuring that the day-to-day
    accounting operations and financial management functions are performed
    in accordance with IRC and country office policy and procedures.
    Specific responsibilities within each functional area are as follows:

SUN Processing:

  • Control over and/or entry of changes to the Chart of Accounts, Analysis Codes and Exchange Rates
  • Performing or supervising the posting of entries ensuring proper
    controls are enforced and appropriate systems in place to maintain all
    required supporting documentation.
  • Production of required monthly and ad hoc reports.
  • Developing expertise to control the system, develop new reports and be able to train staff in processing of data.
  • Ensuring budgets are loaded on a timely basis
  • Ensuring a backup and retention procedure is in place and followed for all SUN master files

Donor Reports:

  • Preparation of draft donor reports for review by the Finance Controller
  • Analysis of actual to budget results to identify problems in accounting or compliance
  • Identification of procedural or training issues to be addressed to improve the quality of report data.
  • Preparation of the creation of detail level budgets in IRC SUN
    format to ensure required donor reports can be produced form the
    accounting system

Field Office Training & Support:

  • Acting as the primary liaison for the field office finance staff for policy or procedure questions
  • By frequent visits to the field offices providing training to
    finance staff on IRC accounting procedures and requirements, assists the
    Field Coordinators and program staff in finance related issues and
    activities.
  • Review of financial data submitted by the field to identify
    weaknesses or problems being encountered by field finance staff and
    recommend corrective action.
  • In conjunction with the Finance Controller developing or revising policy and procedures and assists in the implementation.

Balance Sheet Accounts:

  • Supervising or performing all balance sheet account reconciliation’s on a timely basis
  • Ensuring differences or discrepancies are brought to the attention of the FC and that appropriate action is taken.
  • Recommending standard formats for reconciliation’s and/or
    procedures to improve the underlying accounting, control or processing
    of transactions to minimize errors or omissions.

Procurement Accounting:

  • The review of and accounting for procurement transactions to
    ensure adequate supporting documentation, accuracy of amounts and
    control over payments
  • Maintaining a system to track commitments and outstanding contract amounts.
  • Providing input to Purchase Request approvals to ensure commitments are considered before further purchases approved
  • Primary responsibility for liaison with logistics/procurement.

Cash/Bank – Processing:

  • Supervision of the processing of bank and cash transactions.
  • Ensuring internal control procedures are followed for all cash disbursements, receipts and transfers
  • Preparation or oversight of the preparation of the cash accounting worksheet
  • Liaison with bank officials to resolve problems or facilitate improved service.

Cash Forecasting:

  • Preparation of cash forecasts and CTR for the country program
  • Monitoring cash usage and requirements and advises the Finance Controller of possible unusual activity or requirements
  • Working with field and program coordinators to help them develop more accurate cash forecasts

Cost Accounting:

  • Providing recommendations for cost allocation systems in accordance with donor regulations
  • Assisting in or reviewing physical inventory counts and ensuring proper valuation and accounting for inventory or supply items.

National Payroll:

  • The processing of the national payroll ensuring standard financial controls are maintained
  • Ensuring payroll reports and cash is distributed to the required
    locations in time for all staff to be paid by the last day of the
    month.
  • Preparation of the necessary related accounting entries including salary allocations
  • Serving as primary liaison with Administration and the field offices on payroll related issues
  • Liaison with local government to ensure compliance with national tax and labor regulations.

Internal Audit:

  • Internal audit activities as required by the Finance Controller
  • Reviews of controls and monitoring of compliance with established procedures.
  • Preparation of written reports for review by the Controller
    which identify key issues and provide recommendations for improving
    control processes or procedures

Budgets:

  • Assisting in the preparation and maintenance of the country’s
    Operating Budget to ensure data is complete and maintained on a timely
    basis.
  • Working with program staff to prepare grant budgets to support
    new proposals or realignments to ensure adequate coverage of country
    operating costs and NY direct and indirect costs.
  • Review of actual vs. budget results to ensure maximum
    utilization of budgeted amounts and to provide recommendations for
    realignments as required.
  • Preparation of monthly management reports analyzing the use of unrestricted funding versus approved allocation.
  • Assisting in the development and preparation of cost allocation
    processes for overarching costs that comply with donor regulations on
    allowable costs.
RELATED:  Jobs at the International Rescue Committee (IRC) for Compliance Coordinators

Qualification
Education:

  • Bachelor’s degree in Accounting, Business Administration,
    Commerce or Finance with a recognized professional certificate in
    accounting (CPA or equivalent certification would be preferred).

Experience:

  • Minimum of three (3) years of accounting experience and one (1) year direct supervisory experience.
  • Experienced with various PC and financial related software (spreadsheets, accounting packages).

Skills and Abilities

  • Must be able to function comfortably in a loosely structured but
    complex work environment, working and prioritizing multiple tasks.
  • Comfortable making decisions.
  • Good supervisory, time management and interpersonal skills
  • Able to communicate effectively (written and verbal) in English with program staff, management and employees

Interested and qualified candidates should:
Click here to apply for this Position

Job Title: Supply Chain Manager
Location:
Nigeria
Sector:
Supply Chain           
Employee Type:
TTA          
Employee Category:
Full Time           
Scope of Work

  • The TTA Supply Chain Manager directly supervises supply chain
    teams in Borno and Yobe states and is responsible for the management and
    delivery of effective Supply Chain support in Borno and Yobe states.
  • Key responsibilities include procurement management, inventory
    and warehousing management, assets and properties management and vehicle
    & transport management. He/she would be required to work with
    supply chain team in Maiduguri to ensure supply chain activities are
    moving ahead in a timely manner.
  • The position would report to the Field Coordinator of Borno
    state and will work closely with the Senior Supply Chain Manager and
    Deputy Director of Operations.

Major Responsibilities
Procurement :

  • Accountable for implementing and maintaining a local procurement
    system adapted by the IRC Nigeria Supply Chain Department and based on
    IRC Global procurement policies and standard operating procedures.
  • Ensure each grant has a procurement plan and each plan is
    updated, discussed with the relevant budget holder and are reported on
    bi weekly basis.
  • Coordinate, manage and be accountable for the supply and
    logistics support to IRC operations, including the efficient, effective
    and transparent procurement of the required goods and services according
    to IRC policies and standard operating procedures.
  • Establish a reasonable and appropriate lead-time for ordering
    and delivery of goods, ensuring this lead-time is followed and achieved
    as per the different grant timelines.
  • Maintain transparent and efficient general contracting systems through IRC standard Supply Chain due diligence.
  • Conduct market survey in key procurement categories to ensure that IRC is receiving best value for money.
  • Prepare Requests for Proposal and manage contract/tender processes.
  • Analyze PR tracking reports from all sites in Borno and Yobe
    states, noting any significant delays in procurement.  Provide analysis
    and recommendations for improvement to Field Coordinator for further
    discussion and action.
  • Provide monthly procurement projections to the finance
    department based on procurements ready for payment in the following 30
    days.
  • Ensure Procurement documentation is continually updated on a
    daily basis to ensure the documentation on file reflects the progress of
    each procurement action.

Ensure Warehouse/Storage:

  • Assist programs to establish and implement a reliable stock
    distribution plan to avoid closed grant or expired items in the
    warehouses.
  • Train warehouse staff as required in managing and documenting
    the receipt, handling, storage, dispatching and reporting of goods
    through the IRC warehouse(s).
  • Finalize monthly report for the expendables store outlining all stock movements and remaining balances.
  • Ensure warehouse and stocks are secure, well managed and documented.

Fleet and Transport Management:

  • Oversee the management of the transport fleet for IRC Borno and
    Yobe offices. Ensure that vehicles are allocated to program/departments
    in an efficient manner and in coordination with Program managers and
    Field Coordinator.
  • Ensure that systems are in place to account for transported goods.
  • Prepare monthly reports on Fuel Usage, Mileage and Spares
    Expenditures by vehicle for review, general reporting and analysis for
    continuous improvement.
  • Ensure management, tracking, maintenance and reporting of all IRC Borno and vehicles according to IRC policy.

Asset Management:

  • Ensure proper tracking, maintenance, and recording of all IRC
    assets in Borno and Yobe states, which will lead to an accurate asset
    database at all times.

Training and Staff Management:

  • Ensure all Supply Chain staff in Borno and Yobeare aware of and in compliance with IRC Suppl
  • Chain policies and SOPs for procurement management, stock inventory, and warehousing management.
  • Identify training needs in all supply chain functions and provide refresher trainings to supply chain and program staff.

Qualifications

  • At least 2 to 3 years of work experience as Supply Chain Manager
    with IRC. International experience managing a large multi-site Supply
    Chain operation with IRC is a plus.
  • experienced in supply chain  management in an insecure or conflict setting
  • Solid knowledge and understanding of practical Supply Chain
    procedures and maintaining supply pipelines in areas with weak
    infrastructure.
  • Demonstrated excellence in training and capacity-building of specialist and non-specialist staff in
  • Supply Chain Management.
  • Strong organizational, interpersonal and communication skills.
  • Strong computer competency with word processing, spreadsheets, and databases.
  • Strong leadership qualities and willingness to exercise initiative.
  • Excellent English skills (written and spoken).

Deployment Security Protocols:

  • North East Nigeria is security phase 3 (ORANGE) so the Supply
    Chain Manager TTA will be expected to respect the various security
    protocols in place in country.  Phase 3 requires clear contingency
    planning in place with staff prepared should hibernation or evacuation
    be called.
RELATED:  Production Chemist Job at Lorache Consulting


Interested and qualified candidates should:
Click here to apply for this Position

Job Title: Emergency Reproductive Health Senior Manager
Location:
Nigeria
Sector:
Reproductive Health
Employee Type:
Regular
Employee Category:
Full Time
Scope of Work

  • The Emergency Reproductive Health (RH) Senior Manager is the
    focal point for the IRC’s Emergency Reproductive Health care services in
    Borno State.
  • The Emergency RH Senior Manager ensures that the IRC’s emergency
    RH interventions in Maiduguri and other LGAs are guided by the MISP
    (Minimum Initial Service Package for RH in Crisis Situations).
  • He/she reports to the Health Coordinator and works closely with
    the Health and Nutrition Manager and supporting the WPE Senior Manager
    in those program sites outside of Maiduguri where he/she will be working
    jointly with the WPE program teams.

Job Responsibilities
Under the supervision of the Health Coordinator, the Emergency RH Manager is responsible for:

Program Management:

  • Oversee the implementation of quality RH program activities at all IRC supported health facilities in the targeted areas
  • Provide leadership, training, and guidance to staff and local
    partners to ensure programming meets best practice standards and
    prioritizes the security of beneficiaries and staff;
  • Design and lead assessments to ensure the voices of women and girls inform RH program design
  • Support proper RH data collection and recording in the IRC
    supported RH units and women centers, support the compilation of data
    and generation of quality RH reports on a regular and timely manner;
  • Develop protocols on information management in insecure environments
  • Support the RH teams to develop awareness raising messages to
    promote uptake of emergency RH response services in a timely manner
  • Promote coordination with the WPE team and ensure RH is incorporated into mobile response
  • Prepare the RH mobile team members to respond quickly to emerging crises and newly accessible areas.
  • Promote a culture of learning whereby lessons-learned and good practices are documented and shared for institutional memory.

Business Development and Grant Management:

  • Lead the development of proposals as needed;
  • Review monthly BvAs and submit monthly BvA corrections;
  • Prepare and keep updated budget spent out plans in order to maintain program expenditure within budget;
  • Participate in Grants Opening, Mid-Term and Closing meetings;
  • Prepare internal and external reports within agreed deadlines using IRC and donor formats, as required;
  • Assure appropriate and timely spending of grants to achieve
    program goals, grant reporting contributions, use and distribution of
    supplies and resources.

Staff Management:

  • Recruit program staff to positions as per the program demand;
  • Maintain updated job descriptions, conduct interviews, orient new staff to the IRC and the program;
  • Undertake RH capacity-development activities/training  for RH and clinical health staff. 

Coordination and Representation:

  • Develop and maintain effective working relationships with all
    stakeholders – including community leaders, NGOs, UN agencies, community
    based organisations and other IRC sectors to enhance cooperation and
    coordination;
  • Ensure that information from coordination meetings is shared internally and with other sectors, as appropriate;
  • Represent the IRC in coordination mechanisms and meetings with
    other agencies, including the Ministry of Health, WHO, UNFPA and other
    UN agencies, non-governmental organizations, or donors.

Monitoring and Evaluation:

  • Lead the development and oversee implementation of strong
    monitoring and evaluation systems. Lead the preparation of reports to
    the Supervisor and donors;
  • Provide trend analysis on areas where there is programming in
    order to improve services and advocacy for Target group/women and girls.

Requirements

  • Health professional (MD, RN, PA or CO) with strong public health background, MPH preferred;
  • 3 years RH program management experience, preferably in insecure locations,
  • Experience in technically supervising reproductive health staff in a complex setting;
  • Thorough understanding of gender-based violence response protocols and service provision;
  • Ability to validate and interpret health data;
  • Demonstrated ability to support and build staff capacity;
  • Ability to work independently and as a collaborative team member;
  • Ability to live and work under pressure in an unstable security environment.
  • Knowledge and experience of participatory planning methods
  • Excellent oral and written communication skills.
  • Experience in grant management and proposal writing is preferred.
  • Excellent computer skills: MS Word, Excel, Power point, use e-mail and internet.
  • Fluency in English
  • Additional qualities: ability to multitask, ability to handle pressure well, ability to improvise, flexibility.
  • Be a team player

Work Environment:

  • Security level red. The situation in NE Nigeria is calm at the moment but prone to volatility.

Housing:

  • Lodging in Nigeria is in a private bedroom with en-suite or
    shared bathroom, in a shared IRC guesthouse. All IRC sites have
    electricity and internet at least several hours per day. Food is the
    individual’s responsibility.

Standards for Professional Conduct:

  • The IRC and IRC workers must adhere to the values and principles
    outlined in IRC Way – Standards for Professional Conduct. These are
    Integrity, Service, and Accountability. In accordance with these values,
    the IRC operates and enforces policies on Beneficiary Protection from
    Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment,
    Fiscal Integrity, and Anti-Retaliation.


Interested and qualified candidates should:
Click here to apply for this Position

Be the first to comment

Leave a Reply

Your email address will not be published.


*