Jobs
Job Recruitment at Solidarites International (SI)
Solidarites International - For over 35 years, the
humanitarian aid organization Solidarites International has been
committed to providing aid in the event of conflict and natural
disasters. Our mission is to provide aid as quickly and as efficiently
as possible to endangered populations by
meeting their vital needs:
drinking water, food and shelter.
We are recruiting to fill the position of:
Job Title: Watchman
Location: Dikwa, Borno
Job Description
- This position will be based in the following program: Develop
and carryout aid programs I the field of water,sanitation,hygiene as
well as essential domains of food security and reconstruction.
Responsabilites and Tasks
- Ensure security and safety of buildings, goods and staff within Solidarites International Premises.
- Register any visitor motorized or on foot
- Write a service report after being relieved and a situation report whenever assuming duty
- Ensure a constant monitoring the entrance door and patrol the specified zone.
- Record in the log book all vehicles that enter or leave the premises.
Profile Required
- Training: Ordinary National Diploma
- Languages: English spoken and written is mandatory ; Hausa is an asset
- Skills: Ability to work in team, good communication
- Professional experience: Previous security experience is an asset
- Personal qualities: Reactivity, Vigilant, Sociable
Job Title: Administrative Assistant
Location: Dikwa, Borno
Responsibilities and Tasks
- Administrative Management of Personnel:
- Welcome and participate in administrative briefing of new personnel
- Assist the administrator for the administrative management of recruitment and hiring
- Participate in the organization of training
- Ensure archiving and monitoring of individual dossiers and
deliver all documents relative to the professional life of Solidarités
International employees
- Ensure the confidentiality of all HR datas
- Keep an organization chart up to date for the base
- Assist the administrative in the organization and conduct of meetings with personnel representatives
- Participate in the application of policies relating to salaries and benefits for Solidarités International
- Participate in the monitoring of work contracts on the base
- Collect payment details and integrate them into the Human resources management software (Homère)
- Issue pay slips and supervise payment of salaries after approval by the administrator
- Calculate taxes and duties and create pay records for the relevant organizations
- Monitor changes in the cost of living
Team Management:
- Train and support team members under his or her supervision
- Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)
Treasury / Accounting / Management:
- Supervise the physical maintenance and safety of cash boxes
- Prepare monthly closing, revision and integrity of accounts for the base
- Issue vouchers, supervise archiving of records
- Verify, before recording, that records conform to regulations and procedures of Solidarités International
- Translate accounting documents if necessary
- Exchange currencies at request of superiors
- Verify cash balances daily and report any discrepancies to superior
- Participate in audits or any checks issued by partners or head office, at the base level
- Participate in the consolidation of budget follow ups and cash forecasts at the base level
- Monitor due dates for payments of contracts managed by the administrative coordinator
- List liquidity needs in concert with the admin coordinator
- Carry out pay-outs and advances, within established guidelines
- Keep the registry of cash pay-outs and the cashier’s register
- Record budgetary transfers and keep accounting codes
- Archive accounting records according to Solidarités procedures after a final verification of receipts etc.
- Guarantee security of the cash and confidentiality of information
Reporting / Communication:
- Participate in supervision of regulations in effect
- Aid admin coordinator in relations with administrative authorities
- Any other tasks as assigned
Profile Required
- Training: Degree in Business Administration, Economics, Human Resources, Accountancy or any related discipline.
- Languages: English, Kanuri and/or Hausa
- Professional experience: Previous experience in relevant jobs will be appreciated.
- IT skills: Strong knowledge of MS Office tool pack (Word, Excel)
- Excellent organizational skills and ability to be flexible.
- Personal qualities: Ability to work under stressful situation
and under specific security context, Strong interpersonal and
intercultural skills.
Job Title: Logistic Base Assistant
Location: Dikwa, Borno
Responsibilities and Tasks
- Management of supplies
- Update price lists and vendor databases
- Implement purchases, monitoring adherence to validation regulations and procedures
- Negotiate prices, deadlines and methods of delivery
- Ensure that relationships with suppliers are monitored
- Control Solidarités International purchase procedures
- Verify and process quote requests and IOFs
- Compose and archive purchase folders
Management of Vehicle Fleet:
- Assist in the planning and execution of maintenance and repair work on mission vehicles
- Draw up the vehicle schedule
- Ensure that a complete breakdown kit is available on board all vehicles
- Check that vehicle log books are in place and are used correctly
- Assist in monitoring and consolidating fuel consumption and miles travelled for all vehicles
- Prevent misappropriation of petrol and spare parts
- Monitor the administrative documents for all vehicles
Management of Equipment/Telecommunications:
- Assist in installing and securing materials
- Assist in monitoring and maintaining materials
- Organize training sessions in the use of means of communication
Management and Monitoring of IT Equipment:
- Update antivirus software
- Provide teams with adequate means for data backup
- Ensure the maintenance and correct use of IT equipment
Management of Supplies:
- Supervise the maintenance and securing of warehouses
- Support the logistics officer in carrying out stock checks and physical inventories
Human Resource Management:
- Assist in the recruitment process and in evaluating the members of the logistical team
- Establish team schedules in conjunction with the logistics officer
- Ensure or assist with logistical training
- Any other tasks as assigned
Profile Required
- Training: Certificate in Logistics Management or any related discipline.
- Languages: English, Kanuri and/or Hausa
- Excellent organizational skills and ability to be flexible
- Personal qualities: Ability to work under stressful situation
and under specific security context, Strong interpersonal and
intercultural skills
- Professional experience: Previous experience in relevant jobs will be appreciated.
- IT skills: Strong knowledge of MS Office tool pack (Word, Excel)
Job Title: Logistic Administrative Assistant
Location: Dikwa, Borno
Responsibilities and Tasks
- Team management
- Train and support team members under his or her supervision
- Ensure the minimal replacement of members of the admin/log services in case of absence
- Assist in the recruitment process
- Prepare shift planning for watchmen
Reporting / Communication:
- Participate in supervision of regulations in effect
- Support his/her line-manager in relations with local administrative authorities
Activities related to Administration
Administrative management of personnel:
- Follow-up of visa and air ticket of expatriate team and apply on time for extension
- Organize national and international travels
- Welcome and participate in administrative briefing of new personnel
- Assist the administrator for the administrative management of recruitment and hiring
- Participate in the organization of training
- Collect payment details and integrate them into the Human resources management software
- Issue pay slips and supervise payment of salaries after approval by the administrator
- Assist the administrative in the organization and conduct of meetings with personnel representatives
Treasury / Accounting / Management:
- Supervise the physical maintenance and safety of cash boxes
- Participate in the consolidation of budget follow ups and cash forecasts at the base level
- Monitor due dates for payments of contracts managed by the administrative coordinator
- Carry out pay-outs and advances, within established guidelines
- Record budgetary transfers and keep accounting codes Guarantee security of the cash and confidentiality of information
- Guarantee security of the cash and confidentiality of information
Activities related to Logistics:
- Management of supplies
- Update price lists and supplier databases , negotiate prices, deadlines and methods of delivery
- Control Solidarités International purchase procedures
- Verify and process quote requests and IOFs
- Prepare and archive purchase folders
- Implement purchases, monitoring adherence to validation regulations and procedures
- Organize and supervise all logistic aspects and documentation
for good/supplies transport: way-bills, packing lists, final
delivery/distribution records
Management of Vehicle Fleet:
- Assist in the planning and execution of service work on vehicles
- Organize the weekly movement of vehicles
- Ensure that a tool box and emergency kit are available on board all vehicles and ensure drivers check the kit is always complete
Management of Equipment/Telecommunications:
- Assist in installing and securing materials
- Assist in monitoring and maintaining materials
- Assist in the planning and execution of service work on generators/motor pumps
- Organize training sessions in the use of means of communication
Management and Monitoring of IT Equipment:
- Update antivirus software
- Provide teams with adequate means for data backup
- Ensure the maintenance and correct use of IT equipment
Management of Stock:
- Supervise the maintenance and securing of warehouses
- Carry out regular stock checks and physical inventories
- Ensure/Supervise the basic maintenance of premises (office and guesthouse)
Profile Required
- Training: Certificate in Business Administration, Logistics Management or any related discipline.
- Languages: English, Kanuri and/or Hausa
- Professional experience: Previous experience in relevant jobs will be appreciated.
- IT skills: Strong knowledge of MS Office tool pack (Word, Excel)
- Excellent organizational skills and ability to be flexible.
Job Title: Cook
Location: Dikwa, Borno
Responsibilities and Tasks
- Prepare and clean the dining area before and after meals
- Buy the produce required for meal preparation, within the fixed budget
- Keep a log recording all expenditure and regularly settle advances relating to the purchase of food
- Respect the essential hygiene regulations and maintain exemplary conditions of hygiene in the kitchen and storage areas
- Monitor the provision of filtered water to living and working areas, ensuring that water filters are disinfected regularly
- Evaluate fuel needs and monitor fuel consumption
- Manage food and commodity stocks for expatriate accommodation
- Prepare meals according to the fixed number of people and
definite planning, checking that the food is healthy and the menus
varied
- Any other tasks as assigned
Profile Required
- Training : Able to read and write
- Languages: English, Kanuri and/or Hausa
- Professional experience: A minimum of 1 year professional experience in a similar position.
- Personal qualities: Versatility, knowledgeable and willing to explore new ideas
How to Apply
Interested and qualified candidates should send their application (CV,
cover letter, photocopies of diplomas, certificates of employment etc)
to:
[email protected]
Or
Solidarités International Office,
For the attention of Samuel KERFF, Support Logistician,
8, Manasa Street,
Maiduguri,
Borno State.
Application Deadline: 3rd April, 2017.
