Jobs
Jobs at Palladium International in Abuja
Palladium is a global leader in the design, development and delivery of
Positive Impact - the intentional creation of enduring social and
economic value. We work with foundations, investors, governments,
corporations, communities and civil society to formulate strategies and
implement
solutions that generate lasting social, environmental and
financial benefits.
We are recruiting to fill the position below:
Job Title: Monitoring, Evaluation and Learning (MEL) Reporting Officer
Location: Abuja
Project Overview and Role
Purpose of Position:
- The Monitoring, Evaluation and Learning (MEL) Reporting Officer
will support the development and communication of findings from ECPs
Learning and Adaptive Management platform to delivery teams, ECP
management, DFID and other audiences.
- The MEL Reporting Officer is part of the Monitoring , Evaluation
and Learning (MEL) support team and will work closely with MEL Officers
to collect findings from frontline teams, quality assure these and
package and present these into suitable formats for use by delivery
teams, ECP management and DFID.
- This will be in line with quarterly and annual review and
reporting cycles as well as in line with the production of specific
knowledge products.
- The MEL Reporting Officer will report to the Head of MEL Support.
Responsibilities
Primary responsibilities:
- Development of MEL Support strategy, processes and systems
- Actively work to familiarise him/herself with PERLs and ECPs MEL
architecture, including its theory of change, results framework,
Learning and Adaptive Management Platform, MEL Plan and performance
assessment tools
- Contribute to the development of the above as directed by the Head of MEL
- Collect feedback on the above systems and contribute to on-going
refinements of them ? especially from the MEL Officers, MEL Data
Analyst and the whole Technical Support Team.
- Contribute to the development of communications, information
management and reporting systems drawing on MEL information, including
MEL data analysis and feedback to state teams.
- Support state teams to develop state and work stream specific
MEL processes and systems in line with the national strategy, processes
and systems.
Provide MEL Support systems:
- Contribute to the development of ECPs information management
systems for MEL (i.e. Learning and Adaptive Management Platforms
(LAMPs), ECPs email systems, electronic and hard-copy filing and
retrieval systems, intranet/extranet and other ICT solutions appropriate
to ECPs needs in the context of PERLs overall MEL, reporting and
results communications frameworks all in line with ECPs overall
technical approach/philosophy.
- Manage and maintain the reporting systems derived from ECPs information management systems for MEL.
- Consult with ECP teams to ensure systems developed are user-friendly and appropriate to ECP staff capacity at each level.
Support to the development of reporting systems:
- Work with MEL Officers to refine systems for programme, state
and federal level reporting as a whole and around specific outputs and
workstreams in line with the Learning and Adaptive Management Platform
- Oversight, packaging and quality assurance of reporting
- Quality assure reporting on progress against outputs and workstreams from state, federal and national teams
- Synthesising and appropriately packaging these reports based on
the needs of different audiences, including those of delivery teams, ECP
management, DFID and an external audience
- Build the capacity of state teams in using activity, quarterly and annual reporting templates
- Support state teams to assess the reporting needs and
requirements of partners, advise them on building partners capacity to
report progress and provide direct support to them as needed.
- Continually refine reporting systems and frameworks in line with feedback and new learning
- Habitually monitor and promote value for money analysis and diminishing financial dependency of partners on ECP
- Improving the narrative quality, messaging and presentation of reports, including developing infographics
- Identify and build working relationships with external
individuals and organisations that could provide further support on
niche areas of reporting, including formatting, infographics and
template development
Building relationships with key programme partners:
- Establish a good working relationship with other ECPMEL
Officers. Work as a team under the technical guidance and supervision of
the Head of M&E as your line manager.
- Establish a good working relationship with selected State Team
and keep the State Team Leader informed of planned support to their
state team and provide feedback. Liaise directly with all members of
staff in the state on their use of ECP information management systems.
- Liaise directly with State Team, Partnership Facilitators to carry out your principal duties on reporting and communications
- Liaise directly with CS, Media, SHoA and other development
partners in selected States to facilitate quality assurance and
validation of reported progress
Relationships
Teamwork & Mentoring:
- The Reporting Officer should familiarise themselves with the
ToRs of all their team members as well as key programme management
frameworks: technical, financial and administrative policies and
guidelines.
- Actively contribute to Team-Building within the ECP team ? use
of shared mission, vision, values, identity/public profile, use of staff
meetings, staff welfare, social events, formal and informal
opportunities, etc., to reinforce teamwork.
- Actively contribute to a positive office culture within the
joint PERL office and collaborate with other programmes to ensure
operational synergies.
- Mentor other colleagues, partners and contractors (within and
outside of ECP, and across states) ? direct provision of guidance and
support, consistent with ECPs vision, mission and values/principles.
- Look out for, highlight and support resolution of internal challenges impacting on team performance.
Compliance:
- Ensure that familiarity with all DFID and Palladium Policies and
procedures and check SharePoint regularly to ensure that any updates
are also being implemented in a timely manner.
- Ensure cost of all activities completed falls within that
forecasted to ensure monthly variances of reimbursable income to DFID
are kept below 2%.
- Work to place the programme?s approach, ethos and priorities above private interests while delivering to this role
Authority levels:
- No line management responsibilities
- Line Management by the Head of MEL Support
- The Reporting Officer is responsible for working under the
direction provided by the Head of MEL Support, regularly reporting to
them and ensuring his/her activities fall within agreed frameworks and
operating principles, as well as building an effective working
relationship more broadly.
Requirements
Minimum education and experience required:
- Educated to university Degree level or above
- At least 8 years experience working on Monitoring, Evaluation
and Learning with strong writing, reporting and stakeholder coordination
responsibilities
- Experience working in a donor (preferably DFID) funded programme
- Good results communications skills
Key competencies and professional expertise required:
- Very strong information presentation skills, including infographics and formatting
- Expertise in providing technical support and capacity building to complex teams, in particular mentoring based approaches
- Ability to work as part of a complex team and maintain remote relationships
- Understanding of state and civil society dynamics in Nigeria.
Job Title: Monitoring, Evaluation and Learning Officer
Location: Abuja
Project Overview and Role
- The Monitoring, Evaluation and Learning (MEL) Support Officer
reports to the Head of MEL and will be responsible for delivering ECPs
MEL system to the state or federal teams assigned to them.
- They will work closely and coordinate their work with other MEL
Officers and ensure good working relationships with the Technical
Support Team, as well as collaborative work with relevant members of the
other Pillars of PERL.
- The MEL Support Officer will support the development and
management of the ECP/PERL MEL system, including contributing to the
development and operationalisation of the programmes Learning and
Adaptive Management Platform, developing and implementing a MEL plan and
ensuring integration of these with the programmes knowledge management
and communications system.
Relationships
Teamwork & Mentoring:
- The MEL Officer should familiarize themselves with the ToRs of
all their team members as well as key programme management frameworks:
technical, financial and administrative policies and guidelines.
- Actively contribute to Team-Building within the ECP/PERL team,
use of shared mission, vision, values, identity/public profile, use of
staff meetings, staff welfare, social events, formal and informal
opportunities, etc, to reinforce teamwork.
- Building relationships with key programme partners
- Establish a good working relationship with other ECP MEL
Officers. Work as a team under the technical guidance and supervision of
the Head of MEL as your line manager.
- Establish a good working relationship with selected
State/Federal Teams (up to 3, as required), and keep the State/Federal
Team Leader informed of planned support to their state team and provide
feedback. Liaise directly with all members of staff in the state on
their use of ECP information management systems.
- Actively contribute to a positive office culture within the
joint PERL office in Abuja, and collaborate with other programmes to
ensure operational synergies.
- Mentor other colleagues, partners and contractors (within and
outside of ECP, and across states) ? direct provision of guidance and
support, consistent with ECPs vision, mission and values/principles.
- Look out for, highlight and support resolution of internal challenges impacting on team performance.
- Liaise directly with State/Federal Team Leaders, Partnership Facilitators to carry out your principle duties on MEL
Responsibilities
Development of MEL Support Strategy, Processes and Systems:
- Actively work to familiarise him/herself with PERLs and ECPs MEL
architecture, including its theory of change, results framework,
Learning and Adaptive Management Platform, MEL Plan and performance
assessment tools
- Contribute to the development of the above as directed by the Head of MEL
- Collect feedback on the above systems and contribute to on-going
refinements of them especially from the MEL Reporting Officer, MEL Data
Analyst and the whole Technical Support Team.
- Contribute to the development of communications, information
management and reporting systems drawing on MEL information, including
MEL data analysis and feedback to state teams.
- Support state teams to develop location specific MEL processes
and systems in line with the national strategy, processes and systems.
Management of MEL Support Systems:
- Identify and liaise with providers of ICT services/solutions for
information management (i.e. VPN/cloud, intranet/extranet, internet,
dropbox, MS Office suite, etc.). Provide technical guidance and quality
assurance of all related procurement and contracting.
- Engage with other Pillars ICT managers and specialists to
maximise technical compatibility to enable accessibility across the PERL
programme.
- Contribute to the development of ECPs information management
systems for MEL (i.e. Learning and Adaptive Management Platforms
(LAMPs), but also ECPs email systems, electronic and hard-copy filing
and retrieval systems, intranet/extranet and other ICT solutions
appropriate to ECPs needs) in the context of ECPs overall MEL, reporting
and results communications frameworks and in line with ECPs overall
technical approach/philosophy.
- Support the MEL Reporting Officer to manage and maintain the
reporting systems derived from ECP?s information management systems for
MEL.
- Consult with ECP teams (assigned states and federal), and MEL
Reporting Officer to ensure systems developed are user-friendly and
appropriate to ECP staff capacity at each level.
Delivery of MEL Support to Federal & State Teams:
- Support state/federal teams in understanding and applying
partner assessment tools under the direction of the Head of MEL and
quality assure outputs
- Support state/federal teams in developing and implementing
geographic and workstream specific M&E plans and quality assure
outputs
- Support state/federal teams in using activity, quarterly and annual reporting templates and quality assure outputs
- Support the Head of MEL in building the capacity of state and
federal teams to analyse and assess the monitoring, evaluation and
learning practices, needs and potentials of local partners. Support
state teams to develop guidelines, templates, pro-forma, performance
matrices, etc, to strengthen partners? own monitoring, evaluation and
learning and quality assure outputs.
- Habitually monitor and promote value for money analysis and diminishing financial dependency of partners on ECP
Delivery of IT Support to National, Federal Teams & other Assigned Teams:
- Conduct regular audit and address immediate problems relating to
individual staffs use of ECP e-mail: accounts, addresses, outlook
set-up, etc. in selected states/offices.
- Conduct regular audit and address immediate problems relating to
staffs use of ECP-PERLBoX account, electronic filing-trees, databases,
office servers: routine backing-up of key folders and files, naming and
storage of documents, data storage, etc. in selected states/offices.
- Advise on and liaise with contracted location/State IT Support
to address any immediate IT problems (computer & network
malfunctions) negatively impacting on information management in selected
states/offices.
- Advise on and liaise with contracted National IT Support
(through the Head of MEL Support) to address any IT problems (computer
& network malfunctions) that cannot be resolved at state level.
Compliance
Other reasonable tasks/amendments to TOR.:
- Agree that performance will be assessed based on these Terms of
References. Any amendments to these ToRs should be discussed and agreed
with your line manager.
- Understand that you will be expected to undertake any reasonable
task as requested by their line manager where it is not disruptive to
other duties or inappropriate for the level of this position.
Information Management:
- Ensure familiarity with all DFID and Palladium Policies and
procedures and check SharePoint regularly to ensure that any updates are
also being implemented in a timely manner.
- Ensure that all work is completed in an accountable and
transparent manner, this includes the use of official emails for work
purposes, and use of personal emails will not be permitted. All work
must be saved to the agreed cloud or central server storage systems and
not individual desktops or hard-drives.
Requirements
- Educated to a University Degree level or above
- At least 6 years experience in working on Monitoring, Evaluation and Learning roles on programmes
- Experience working in a donor (preferably DFID) funded programme
Key Competencies and Professional Expertise Required:
- Strong expertise in developing and implementing programmatic
M&E tools, including logframes, M&E Plans and information
management systems
- Expertise in providing technical support and capacity building to complex teams, in particular mentoring based approaches
- Ability to work as part of a complex team and maintain remote relationships
- Understanding of state and civil society dynamics in Nigeria
How to Apply
Interested and qualified candidates should:
Click here to apply online
Application Deadline: 18th April, 2017.