Personal Assistant to the MD Job in a Turnkey Integrated Service Organization

Stresert Services Limited - Our client,  a Turnkey Integrated Service Organization, requires the service of suitably qualified candidates, to fill the position below: Job Title: Personal Assistant to the MD Job Ref: PAMD Location: Victoria Island, Lagos Job Description

• We need Personal Assistant, preferably female to balance the support team for the office of the Managing Director.
• The Personal Assistant (PA) to the MD will provide high-level, confidential and administrative support to the office of the MD.
• Her duties may be clerical, administrative and project-based and include scheduling travel, arranging meetings, handling information requests, preparing reports, taking minutes of meetings held and liaising with board members and other senior officers of the organization.
• This position is often privy to confidential information and as such, requires diplomacy and discretion.
• She will be in charge of preparing correspondence for the office of the MD.
• The ideal candidate must be exceptionally eloquent with impeccable communication skills.
• In a nut shell the role provides an efficient and responsive administrative, organizational, and logistical service to the MD, helping to manage and prioritize time.

• Assist MD in conducting regular reviews of tasks and correspondences.
• Filter emails, highlight urgent correspondence and print attachments.
• Coordinate travel and accommodation requirements in connection with Admin unit and ensure arrangements are in place for the MD to match the requirements.
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of the office of the MD.
• Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc.
• Schedule on behalf of the MD meetings with clients, board members and other senior officers.
• Prepare correspondence on behalf of the MD, including the drafting of general replies.
• Keep and retrieve files for the MD as at when required.

• Demonstrable experience in an Administration/Executive Assistant/PA role in a highly pressurized environment requiring tact, judgement and discretion in handling internal and external contacts (essential).
• Writing of speeches for invited programmes and project defence etc
• Experience of diary management/researching and booking of travel and accommodation (essential), with a minimum of 10 years experience.
• Experience of successfully working with senior management (essential); matured, desired age range is between 38 - 43 years old.

• Must be proficient with the keyboard and IT applications (this may be tested during the selection process).
• Expert level in the use of Outlook.
• Excellent oral and written communication skills and ability to professionally represent the MD’s office.
• Ability to work under pressure and be flexible as part of a small team.
• Attention to detail and deadlines; Ability to filter information and assess priorities.
• Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances.
• Intermediate level in the use of Word, Excel and PowerPoint Skills (all essential)
• Excellent organizational skills, ability to multi-task and organize others.
• Ability to prioritize and manage own workload; ability to think ahead and anticipate needs before they arise.
• Ability to exercise discretion in dealing with confidential or sensitive matters.

• Wrongly titled applications will be ignored (please be guided).
• Candidates who do not meet the above criteria need not apply.