United Nations Development Programme (UNDP) Vacancy for a Programme Associate

United Nations Development Programme (UNDP), helps
developing countries attract and use aid effectively. In all our
activities, we encourage the protection of human rights, capacity
development and the empowerment of women.
We are recruiting to fill the vacant position below:

Job Title: Programme Associate- Governance and Peacebuilding
Job ID: 9958
Location: Abuja, Nigeria
Education & Work Experience: C-HS Graduate or Equivalent – 6 year(s) experience
Languages Required: English
Grade: SB3
Posting Type: External
Contract Duration: Initial duration of one year
Background

  • The United Nations Development Programme (UNDP) Nigeria has
    embarked on a new Japanese-Funded Project ‘Empowerment and Livelihoods
    Support for the Victims of Boko Haram Insurgency in the North East’.
  • Under the overall guidance of the Team Leader, Governance and
    Peacebuilding and the direct supervision of the Project Management
    Specialist, the incumbent supports effective delivery of the foregoing
    project and CO programme on governance and peacebuilding by entering and
    managing data and supporting programme implementation consistent with
    UNDP rules and regulations.

Duties and Responsibilities
Summary of Key Functions:
Support to Formulation of Programme Strategies and Implementation of the Country Programmes and Projects:

  • Support to management of the Japan-funded project and the other CO programme.
  • Administrative support to the Programme Unit.
  • Support to resource mobilization.
  • Support of knowledge building and knowledge sharing.

Provides Effective Support to Management of the Japan-Funded Project,
with Supplementary Supports to the other CO Project Focusing on the
Achievement of the Following Results:

  • Creation of a project in Atlas, preparation of required budget
    revisions, revision of project award and project status, determination
    of unutilized funds, operational and financial close of a project.
  • Provision of guidance and communication to the executing agencies on routine implementation of projects.
  • Presentation of information for audit of NEX projects, supports implementation of audit recommendations.
  • Supports of financial process of payment to vendors for the projects

Provides Administrative Support to the Project Focusing on Achievement of the Following Results:

  • Review of NEX projects Financial Reports; preparation of non-PO vouchers for development projects.
  • Timely corrective actions on unposted vouchers, including the
    vouchers with budget check errors, match exceptions, unapproved
    vouchers.
  • Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
  • Making budget check for requisitions, POs and vouchers.
  • Maintenance of the internal expenditures control system which
    ensures that vouchers processed are matched and completed, transactions
    are correctly recorded and posted in Atlas.
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Supports Resource Mobilization Focusing on Achievement of the Following Results:

  • Analysis of information on donors, preparation of donor’s profile.
  • Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas.

Supports Facilitation of Knowledge Building and Knowledge Sharing in the CO Focusing on Achievement of the Following Results:

  • Organization of trainings for the operations/ projects staff on programme.
  • Synthesis of lessons learnt and best practices in programme.
  • Sound contributions to knowledge networks and communities of practice.

 Impact of Results

  • The key results have an impact on the overall performance of the
    Programme Unit and success in implementation of programme strategies.
    Accurate analysis, data entry and presentation of information ensure
    proper programme implementation.

Competencies
Functional Competencies:
Advocacy/Advancing A Policy-Oriented Agenda:

  • Support the preparation of information for advocacy
  • Identifies relevant information for advocacy for a variety of audiences

Results-Based Programme Development and Management:

  • Contributing to results through provision of information
  • Provides information and documentation on specific stages of projects/programme implementation
  • Provides background information to identify opportunities for project development and helps drafting proposals

Building Strategic Partnerships:

  • Maintaining information and databases
  • Analyzes general information and selects materials in support of partnership building initiatives
  • Maintains databases of donor information
  • Tracks and reports on mobilized resources

Innovation and Marketing New Approaches:

  • Implementing processes and uses products
  • Documents and tracks innovative strategies/best practices/new approaches
  • Responds positively to new approaches

Resource Mobilization:

  • Providing information for resource mobilization strategies
  • Maintains information/databases on potential and actual donors
  • Maintains database of project files
  • Provides data and information needed for preparation of project documents

Promoting Organizational Learning and Knowledge Sharing:

  • Basic research and analysis
  • Researches best practices and poses new, more effective ways of doing things

Job Knowledge/Technical Expertise:

  • Fundamental knowledge of processes, methods and procedures
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
  • Demonstrates good knowledge of information technology and applies it in work assignments
  • Demonstrates in-depth understanding and knowledge of the current
    guidelines and project management tools, and utilizes these regularly
    in work assignments
  • Understands the main processes and methods of work regarding to the position
  • Possesses basic knowledge of organizational policies and
    procedures relating to the position and applies them consistently in
    work tasks
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Global Leadership and Advocacy for UNDP’s Goals:

  • Research and analysis
  • Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences

Client Orientation:

  • Maintains effective client relationships
  • Reports to internal and external clients in a timely and appropriate fashion
  • Organizes and prioritizes work schedule to meet client needs and deadlines
  • Responds to client needs promptly

Core Competencies:

  • Demonstrating/safeguarding ethics and integrity
  • Demonstrate corporate knowledge and sound judgment
  • Self-development, initiative-taking
  • Creating synergies through self-control
  • Managing conflict
  • Learning and sharing knowledge and encourage the learning of
    others. Promoting learning and knowledge management/sharing is the
    responsibility of each staff member.
  • Informed and transparent decision making
  • Prince2 training and certification, RMG
  • Acting as a team player and facilitating team work
  • Facilitating and encouraging open communication in the team, communicating effectively

Required Skills and Experience
Education:

  • Secondary Education, preferably with specialized certification
    in Accounting and Finance. University Degree in Business or Public
    Administration, Economics, Political Sciences and Social Sciences would
    be desirable, but it is not a requirement.

Experience:

  • 6 years of progressively responsible administrative or programme experience is required at the national or international level.
  • Experience in the usage of computers and office software
    packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and
    database packages, experience in handling of web based management
    systems.

Language Requirements:

  • Fluency in English.

Note: UNDP reserves the right to select one or more
candidates from this vacancy announcement. We may also retain
applications and consider candidates applying to this post for other
similar positions with UNDP at the same grade level and with similar job
description, experience and educational requirements. 



How to Apply

Interested and qualified candidates should:
Click here to apply 

Application Deadline: 29th May, 2017.

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