Vacancy in an International Non-Governmental Organization for a Program and Administrative Coordinator

An International Non-Governmental Organization currently implementing a program to improve the participation of key Nigerian stakeholders in electoral and political processes is looking for Nigeria citizens to fill the position below in its office in Abuja, Nigeria: Job Title: Program and Administrative Coordinator Location: Abuja Duties and Responsibilities

• Assist the RPD and field Accountant with Site management of all day-to-day operations, such as ensuring all required office supplies and equipment are in stock.
• Establish and maintain filing systems for the office including both electronic and hard copy files. These include both official and working files, as well as program files in a public shared drive that can be accessed by other staff.
• Establish and maintain a log of all incoming and outgoing documents.
• Maintain leave and travel calendar for RPD and staff
• Coordinate procurement and ensure that donor and organization procurement guidelines are followed at all times.
• Maintain a list of contacts including vendors, contractors, implementing partners, relevant government agencies, key stakeholders and donor agencies as well as ensure that the contact Information is kept current.
• Draft Initial response requests, as well as other routine, non-technical correspondence, for signature of the RPD. Track responses to requests and invitations and/or actions taken, ensuring that deadlines are met and maintain electronic copies of all final signed correspondence sent in response. Respond to routine inquires and take messages.
• Identify action Items from meetings and incorporate them into an action tracker. Follow up with other offices (program or finance) to ensure that actions are completed.
• Coordinate maintenance of office equipment and ensure proper usage and storage
• Oversee and ensure that the office maintains stocks of expendable supplies
• Perform other office program & administrative responsibilities similar in scope.

• Minimum of 3 years work experience with an International Non-Governmental Organization.
• B.Sc. in Business Administration or any similar field.
• Excellent verbal & written communication skills
• Work under strict deadlines
• Work independently or as a team
• Experience in Logistics and administration.
• Demonstrated leadership & organizational skills
• Knowledge and experience with USG grant and contract proposals, regulations and procedures.