Catholic Relief Services (CRS) Job Vacancies in Abuja, 9th June 2017

Catholic Relief Services (CRS) is an International non-governmental
organization supporting relief and development work in over 99 countries
around the world. CRS programs assist persons on the basis of need,
regardless of creed, ethnicity or nationality. CRS works through local
church and non-
church partners to implement its programs, therefore,
strengthening and building the capacity of these partner organizations
is fundamental to programs in every country in which CRS operates. CRS
re-established presence in Nigeria in 2000 and currently focuses on
vulnerable children, agriculture, health and HIV, extractives and
governance, and peace building programming.

We are recruiting to fill the position below:


Job Title:
Procurement Assistant – GFTAM
Advert Code: PA7617
Location: Abuja
Project: Operations
Position Band: B-2
Reports to: Senior Procurement Officer – GFTAM
Job Responsibilities

  • Under the direct supervision of Senior Procurement Officer, the
    Procurement Assistant is responsible for the effective delivery of
    procurement services to CRS Global Fund Projects.
  • The Procurement Assistant promotes a collaboration,client
    focused, quality and result orientated approach in the procurement unit.

Specific responsibilities andduties include but are not limited to;

  • Assistance with the preparation of request for quotation,
    initiations to Bid, Requests for proposal and co-ordination of their
    timely dispatch by fax and messenger,
  • Assist the procurement Officer in maintaining current up to date procurement documents / manuals.
  • Routing copying and circulation of quotes, bids and proposal for evaluation.
  • Researching pricing obtaining quotes, locally on low value items.
  • Assistance at meeting between the Procurement Officer and vendors.
  • Assist with the coordination with the selected bidder to ensure
    completion of administrative processes including Bid, contract award
    notice and that contract documents are distributed accordingly.
  • Assist with managing the administrative process throughout the
    duration of the preparation of all documentation until the award of the
    contract.
  • Maintain Global Fund Procurement and Production Plans up-to-date.
  • Coordinate with requestors and make sure the right materials
    needed, find out the sample of material to be purchased if necessary.
  • Provide purchased materials to the responsible receiving office and do all actions for completing the process.
  • Maintain appropriate records to ensure that procurement process,
    decision and contractual agreement are accurately documented for
    accountability and audit purpose.
  • Follow up and track payment for all Global Fund Procurement.
  • Perform other duties assigned

Qualifications and Skills

  • Minimum of Bachelor’s degree in Management, Business Administration, Procurement or any relevant course
  • Minimum of two years’INGO professional experience in an administrative or procurement capacity with Global Fund projects
  • Excellent English language skills written and spoken.
  • Excellent interpersonal skills must be able to interact in a mature, professional and friendly
  • manner with local and international colleagues of differing religious and cultural backgrounds.
  • Ability to work on multiple tasks concurrently and under pressure.
  • Excellent knowledge of computer software – MS Office and Excel especially;
  • Must be flexible and able to work independently and as part of a team.
  • Able to uphold / respect procurement ethnics and conduct activities with integrity.
  • A team player who demonstrate patience, flexibility and honestly.
  • Be willing and able to meet tight deadlines and work long hours when required.
  • Able to work in a multicultural environment.

Job Title:
Procurement Assistant (3 Months Maternity Cover)
Advert Code: PA27617
Location: Abuja
Project: Operations
Position Band: B-2
Reports to: Senior Procurement Officer
Job Responsibilities

  • Under the direct supervision of Senior Procurement Officer, the
    Procurement Assistant is responsible for the effective delivery of
    procurement services to CRS.
  • The Procurement Assistant promotes a collaboration,client
    focused, quality and result orientated approach in the procurement unit.

Specific responsibilities and duties include but are not limited to;

  • Assistance with the preparation of request for quotation,
    initiations to Bid, Requests for proposal and co-ordination of their
    timely dispatch by fax and messenger,
  • Assist the procurement Officer in maintaining current up to date procurement documents / manuals.
  • Routing copying and circulation of quotes, bids and proposal for evaluation.
  • Researching pricing obtaining quotes, locally on low value items.
  • Assistance at meeting between the Procurement Officer and vendors.
  • Assist with the coordination with the selected bidder to ensure
    completion of administrative processes including Bid, contract award
    notice and that contract documents are distributed accordingly.
  • Assist with managing the administrative process throughout the
    duration of the preparation of all documentation until the award of the
    contract.
  • Preparation of Procurement tracker
  • Coordinate with requestors and make sure the right materials
    needed, find out the sample of material to be purchased if necessary.
  • Provide purchased materials to the responsible receiving office and do all actions for completing the process.
  • Maintain appropriate records to ensure that procurement process,
    decision and contractual agreement are accurately documented for
    accountability and audit purpose.
  • Perform other duties assigned

Qualifications and Skills

  • Minimum of Bachelor’s degree in Business Administration, Social Sciences or any relevant course
  • Minimum of two years professional experience in an administrative or procurement capacity
  • Excellent English language skills written and spoken.
  • Excellent interpersonal skills must be able to interact in a
    mature, professional and friendly manner with local and international
    colleagues of differing religious and cultural backgrounds.
  • Ability to work on multiple tasks concurrently and under pressure.
  • Excellent knowledge of computer software – MS Office and Excel especially;
  • Must be flexible and able to work independently and as part of a team.
  • Able to uphold / respect procurement ethnics and conduct activities with integrity.
  • A team player who demonstrate patience, flexibility and honestly.
  • Be willing and able to meet tight deadlines and work long hours when required.
  • Able to work in a multicultural environment.
Job Title: Senior Procurement Officer
Advert Code: SPO7617
Location: Abuja Office               
Department: Operations               
Band: D-1       
Reports To: Procurement Manager    
Key Responsibilities

  • CRS procurement policies and procedures must always aim to be in
    alignment with The Global Fund to Fight Aids, Tuberculosis and
    Malaria’s(“Global Fund”) procurement requirements.
  • The Global Fund’s procurement principles include value for
    money; competition; efficient and effective procurement; impartiality,
    transparency and accountability; and procurement ethics, all of which
    CRS’s procurement systems are designed to ensure.

Preparation and Planning:

  • Consult with the CoP and Workstream Leads to identify the main
    types of goods and services that will be needed in near term based on
    the current portfolio of programs and operations, and use this to
    conduct regular market assessments of best sources and prices.
  • Ensure the Procurement Plan (Post RFGS) is completed, updated and housed on the OneDrive.
  • Ensure Procurement Production Plan meetings are conducted at the
    outset of each large procurement to ensure all individuals involved in
    the procurement process (Procure-to-Pay) are clear on their tasks.
  • Update Production Plans in real-time and house them on the OneDrive
  • Ensure coordination with the GF Admin Manager on the Pre-RFGS
    project Production plan occurs weekly and lead times are adequately
    considered for each procurement
  • Proactively consult with peer agencies and private sector to
    identify new potential suppliers that can be added to our updated
    Approved Supplier List (ASL), and whenever possible develop
    relationships with closest source to production or importation, and
    explore making bundled orders with peer agencies to negotiate better
    prices and terms based on joint economies of scale.
  • Maintains continued working relationship with local suppliers,
    visits stores and production facilities to ensure contract terms are
    respected whenever situation warrants.
  • Ensure all items are either included on the CRS Nigeria IDEC or
    the M-Form and SONCAP process is begun with adequate time to easily
    import items into the country
  • Keep abreast of any changes in governmental taxes (sales, VAT), duty fees, levies and importation procedures.
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Procurement Process:

  • Ensure that all procurement is done efficiently per CRS Policy,
    the CRS Procurement Manual – specifically the Global Fund annex and
    consistent with the Guide to Global Fund Policies on Procurement and
    Supply Management of Health Products.
  • Ensure that all actions are governed by the highest standards of
    ethics, personal and business conduct as stipulated in CRS Policy and
    the CRS Procurement Manual.
  • Suggest any new ideas to improve procurement efficiencies to the HOOPs,
  • Review all GF Purchase Requisitions (PRs) and verify price
    target that all specifications and requirements are clear and that all
    corresponding authorizations have been obtained.
  • Ensures that all Requests for Quotations (RFQs) and Requests for
    Proposal (RFP) clearly present all specifications and requirements as
    stated in the PR.
  • Receive and review all bids and quotations in accordance with price target and specs, and prepare quotes summary sheet.
  • Organize Bid Review Committees (BRC) if needed, and ensure they
    follow all BRC guidelines as stipulated in the CRS Procurement Manual.
  • Ensure the BRC analyzes all bids in a competitive manner and
    carefully considering all costs and benefits including those not
    presented on bids explicitly.
  • Note:  Senior Procurement Officer is a non-voting member of the Bid Committee
  • Always negotiate with suppliers regarding price reductions,
    preferred payment and delivery terms, and shipping options when
    necessary.
  • Ensure that all applicable purchases > $5k complete a Global
    Procurement Requisition Form to HQ procurement with local pricing
    information, and if it is determined that the best source is local then
    make sure to receive a Local Purchase Approval from HQ before preparing a
    LPO.
  • Once all required steps have been completed depending on the
    value of the procurement, then: make the selection of the best supplier
    with regards to price, quality and delivery; determine payment and
    delivery terms; prepare the Purchase Orders (PO); and draw up contracts
    as needed.
  • Ensure that all procurement is processed for all applicable
    exonerations as established in the Host Country Agreement or through
    Donor Agreements, and draft any exemption letters for VAT, duty and tax
    whenever necessary.
  • Ensure compliance with national Laws and Regulations when
    procuring health products, it is always critical that CRS complies with
    applicable laws and regulations.
  • Ensure Compliance with Clinical and Quality Standards in that
    only medicines and diagnostic products which appear in the current
    national, institutional and/or WHO Standard Treatment Guidelines (STGs)
    and/or List of Essential Medicines can be procured.

Recordkeeping and Reporting:

  • Ensure proper filling of all procurement documents for
    recordkeeping and auditing, and maintain orderly files on active orders
    and post activities such as change notices, scheduling changes and
    partial shipments.
  • Maintain an Approved Supplier List (ASL) within the GF project
    purview with updated information on pricing by goods and services and
    performance ranking based on recent post-delivery evaluations.
  • Creates vendor files with all necessary details by service
    category (e.g. stationery suppliers, electrical items suppliers, machine
    suppliers, etc.).
  • Track the status of each procurement request and update
    management and requestors through regular Procurement Status Reports
    (PSRs).
  • Periodically generate an evaluation report on supplier/vendor
    performance with recommendations based on service delivery/track record
    (at least every 6 months).

Communication, Coordination and Other Duties:

  • Ensure personnel designated to receive (admin. or logistics)
    have as much advance notice as possible of expected delivery of goods
    and to be ready to prepare fully the Goods Received Note (GRN).
  • Provides details of fixed assets procurements (type, quantity,
    supplier, price, fund/project number, name of partner, etc.) to the
    personnel responsible for property management.
  • As needed and always respecting segregation of duties
    recommendations, coordinate with the administration or logistics staff
    personnel assigned to receive procured goods whenever there is a problem
    encountered with completing their established functions correctly and
    in a timely manner, as established in the CRS Procurement Manual:

    • Verify that the goods and invoices received meet the quantity, price and specifications on the Purchase Order/Contract document;
    • Complete a Goods Receiving Note (GRN) for all goods received;
    • Inform the requesting personnel and the PO that their goods have been received;
    • Enter the goods into inventory, and storage if needed; 
    • Submit the GRN and the supplier invoice to the designated
      non-procurement personnel responsible for conducting 3-way matching
      (invoice, PO, GRN) and payment request processing.
  • Following segregation of duty recommendations, work with staff
    person(s) assigned in admin. or logistics for receiving to resolve any
    quantity discrepancies between PO and supplier’s delivery note/waybill.
  • As needed and always respecting segregation of duties
    recommendations, communicate with suppliers to return any damaged goods
    or mis‑ordered goods to suppliers, and ensure substitution or
    completion of goods ordered if still applicable.
  • As needed and always respecting segregation of duties
    recommendations, coordinate with non-procurement personnel assigned to
    carry out 3-way matching (invoice, PO, GRN) and payment request
    processing whenever there is a problem encountered with completing their
    established functions correctly and in a timely manner, as established
    in the CRS Procurement Manual to make sure that these tasks are
    completed correctly and in a timely manner.
  • As needed, and respecting segregation of duties recommendations,
    follow up with finance team to ensure timely payments as per contracts
    and purchase orders
  • Assist in the preparation of award letters, agreements, memos and letters as needed
  • Keep requestors informed of the status of all local and international orders until orders are received.
  • Coordinate with other departments to make sure PRs, supplier quote responses, and POs are complete and clear.
  • Responds to audit queries in a timely and professional manner when necessary.
  • Collects information on price of goods and services whenever needed for budgeting or planning purpose.
  • When necessary and within acceptable parameters, expedite requisitions and orders to meet urgent operational needs. 
  • Ensure vigilance against fraudulent activities in all
    procurement processes and keep up to date with latest guidance for fraud
    prevention.
  • Assist in advancing the use of new technologies and applications to improve procurement process efficiencies.
  • Contribute to maintaining teamwork, discipline sound work relationships and productivity.
  • Provides support and training on procurement management to CRS staff and partners as found necessary by management.
  • Provide coverage for other staff when required by workload or absence, and perform additional duties as assigned.

Key Working Relationships

  • Internal: HQ Global Procurement Team and all relevant Global
    Fundstaff making requisitions or with process roles from: Programming,
    Finance, Logistics, Administration, IT and the GF Procurement Assistant.
  • External:GF Pooled Procurement Mechanism (PPM),Suppliers,
    revenue authorities, customs officials, freight forwarders,
    transporters, consultants, donors, and peer agencies.

Management:

  • The Senior Procurement Officer will manage the GFTAM Procurement Assistant

Agency-wide Competencies (for all CRS Staff)
These are rooted in the mission, values, and principles of CRS and used
by each staff member to fulfill his or her responsibilities and to
achieve the desired results:

  • Serves with Integrity
  • Models Stewardship
  • Cultivates Constructive Relationships
  • Promotes Learning

Personal Skills:

  • Must be scrupulously honest and always foster an atmosphere of trust and integrity.
  • Good computers and IT skills, fully capable with Microsoft
    Office (MS Word, Excel and PPT), and experience conducting internet
    sourcing and price comparisons.
  • Demonstrated ability to perform fast, efficient and cost
    effective procurement service while maintaining the agency’s high
    standards.
  • Good negotiator.
  • Experience conducting market research.
  • Good data analysis skills.
  • Committed to always providing highest possible customer service.
  • Good organizational skills.
  • Excellent interpersonal communication skills and relationship builder.
  • When necessary can relay ideas and concepts to partners in an accessible manner.
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Qualifications

  • BA/BS Degree in Supply and Purchasing Management or related
    field such as (logistics or administration), from recognized
    institution.
  • At least 5 years of relevant experience is required.
  • At least 2 years of relevant experience working in procurement for a Global Fund funded mass campaign
  • Experience conducting NBC and IBC procurements
  • Experience working with the WAMBO system and with the GF PPM
  • Membership in a professional purchasing organization preferred.
  • Demonstrated ability to communicate clearly and concisely in written and spoken English
  • Proven ability to prepare reports and maintain complete files and records.
Job Title: Organizational Capacity Strengthening Technical Advisor
Advert Code: OCSTA070617
Location: Abuja, Nigeria
Department: Programs
Band: E-1
Reports To: Sustainability Director
Job Summary

  • Organizational Capacity Strengthening Technical Advisor (CSO)
    will support the Sustainability Director to conceptualize and implement
    the overall strategy and approach to graduation, transition in relation
    to CSO/CBOs providing OVC services, including child protection networks
    (CPNs).
  • S/he will lead the design, coordination and implementation of
    contextualized technical assistance to PEPFAR OVC IPs in order to
    strengthen the ability of CSO/CBOs to fulfil their mandate as part of a
    HIV-sensitive social service system.
  • This TA will ensure quality, manage, support and supervise
    capacity strengthening consultants, STTA and ensure technical and
    organizational capacity strengthening needs are met.
  • The Organizational Capacity Strengthening Technical Advisor will
    work closely with the Government System Strengthening Technical
    Advisor, Agricultural Livelihoods Technical Advisor, the Household
    Economic Strengthening Technical Director and Officer and MEAL Manager
    to ensure a harmonized approach to capacity strengthening implementation
    and monitoring.
  • The position will have change management and capacity strengthening experience.

Specific Responsibilities

  • Support the conceptualization and implementation of 4Children
    Nigeria’s harmonized, standardized, and contextualized approach to
    holistic, costed sustainability planning at the PEPFAR OVC Implementing
    Partner (IP), government, civil society, community, household and
    individual levels to support OVC and household graduation/transition and
    social service system strengthening; ensure alignment with national
    graduation strategy and criteria and progress towards OVC service
    delivery standards.
  • Support PEPFAR OVC IPs to carry out baseline organizational
    capacity assessments and use the results of this (or previous)
    assessments to develop, implement and track progress on sustainability
    plans and associated capacity strengthening plans designed to support a
    HIV-sensitive social service system.
  • Support PEPFAR OVC IPs, Zonal or State costed sustainability
    planning workshops components related to CSO/CBO and OVC-related
    networks capacity strengthening; participate in National level
    sustainability planning workshop.
  • Lead the design, coordination and implementation of
    contextualized organizational development and technical assistance that
    PEPFAR OVC IPs can cascade to their CSO/CBO partners and networks.
  • Identify/adapt and promote evidence-based organizational
    capacity strengthening tools, methods or approaches that PEPFAR OVC IPs
    can use or improve upon to address identified capacity gaps or areas in
    need of improvement for CSO/CBO and networks to better support OVC and
    household graduation/transition and strengthen a HIV-sensitive social
    service system; liaise closely with 4Children Nigeria Technical Advisors
    to address gaps.
  • Adapt existing 4Children and other tools (i.e., Sustainability
    Capacity Assessment Tool – SAF-T) and National Harmonized Capacity
    Assessment Tool Plus) to assess CSO/CBO capacity, identify areas in need
    of improvement and support development of organizational capacity
    improvement plans.
  • Jointly formulate strategies and action plans for addressing weaknesses or capacity gaps in CSO/CBOs and networks.
  • Provide guidance and technical assistance to PEPFAR OVC IPs on
    the use and adoption of the latest tools and methodologies to support
    all aspects of project management related to capacity strengthening and
    sustainability plan implementation.
  • Establish systems for monitoring and evaluating capacity to
    measure progress and generate an evidence base for successful and
    sustainable approaches to organizational capacity strengthening for
    CSOs/CBOs providing OVC services.
  • Collaborate with and develop scopes of work for specialists
    and/or external consultants to provide targeted technical assistance and
    training to CBOs/CSOs and networks informed by capacity strengthening
    needs identified in the costed sustainability plans.
  • Support Zonal/State level organizational network analyses (ONA)
    to strengthen referral networks and promote linkages between community,
    facility and State-level protection and HIV services in collaboration
    with the Zonal State Coordinator, Case Management and Referral Technical
    Advisor, States, PEPFAR OVC IPs, health facilities, CSO/CBOs, networks
    and other aspects of a HIV-sensitive social service system.

Agency-wide Competencies (for all CRS Staff)
These are rooted in the mission, values, and principles of CRS and used
by each staff member to fulfill his or her responsibilities and to
achieve the desired results:

  • Serves with Integrity
  • Models Stewardship
  • Cultivates Constructive Relationships
  • Promotes Learning

Program Manager Competencies
These are rooted in the mission, values, and principles of CRS and used
by each Program Manager to fulfill his or her responsibilities and to
achieve the desired results:

  • Sets clear goals and manages toward them
  • Collaborates effectively with staff and stakeholders
  • Manages financial resources with integrity
  • Applies program quality standards to project design and organizational learning

Supervisory Responsibility:

  • Consultants and short-term technical assistance.

Key Working Relationships:

  • Internal: 4Children Core Leadership and Technical Advisors;
    4Children Nigeria Technical Staff; CRS Nigeria Programming, Finance,
    Procurement, and HR/Administration.
  • External: Donors, 4Children consortium members, government
    ministries/institutions at the National, State and LGA levels, UN
    agencies, other PEPFAR implementers including UGM partners, LOPINS and
    all other PEPFAR OVC IPs, civil society and faith-based organizations
    providing OVC services, Child Protection and OVC Networks, research
    institutions, and relevant private sector entities.

Qualifications

  • Master’s degree in Public Health, Public Administration,
    Business Administration or Organizational Management or Leadership, or
    equivalent degree with proven capacity strengthening experience.
  • Five years of experience in organizational development and
    provision of technical assistance to international non-governmental
    organizations and/or civil society and faith-based organizations
    preferably to those engaged in HIV care and treatment and/or OVC
    services delivery.
  • Demonstrated ability to maintain positive relationships with and
    accountability towards diverse actors including donors, PEPFAR OVC,
    government, and civil society partners.
  • Demonstrated ability motivate and inspire teamwork among diverse partners, without direct supervisory responsibilities.
  • Excellent project management skills including the demonstrated
    ability to conduct assessments, analysis, monitoring, and reporting as
    well as the ability to develop practical solutions within set deadlines.
  • Experience in quality improvement science, using data to inform decision-making and sustainability planning/monitoring a plus.
  • Excellent negotiation and analytical/problem solving skills.
  • Strong interpersonal, partnership, and training, facilitation and mentoring skills.
  • Excellent written and oral communications skills in English.
  • Knowledge of GON OVC service delivery standards and PEPFAR programming, process, guidance and frameworks is strongly preferred.
  • Proficiency in the use of Microsoft Office suite, including Word, Excel, PowerPoint and Outlook.
  • Experience in organizational network analysis a plus.

Travel:

  • The Organizational Development Technical Advisor will be
    expected to travel frequently within Nigeria and potentially outside of
    Nigeria to attend conference, workshops or other activities related to
    the project.



How to Apply
Interested and qualified candidates should download the “Application Form” and send with a detailed 3-page resume in a single file
word document to: ng.recruitment_health@crs.org Stating the position and advert code as the subject of the email e.g. Procurement Assistant – GFTAM-PA7617

Note

  • Applications must reach us on or before the closing date.
  • Only shortlisted candidates will be contacted.
  • This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
  • CRS is an equal –opportunity employer and do not discriminate on the basis of race, color, religion, etc
Application Deadline  20th June, 2017. 

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