Job at the United Nations for a Senior Administrative Officer/Chief of Administration and Finance Unit (TJO), P5

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The United Nations Foundation is honored to work with you and the United
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are recruiting to fill the position below:

Job Title: Senior Administrative Officer/Chief of Administration and Finance Unit (TJO), P5
Job Opening Number: 17-Administration-OCHA-79613-J-Abuja (X)
Location: Abuja
Job code title: Chief of Mission Support
Department/Office: Office for the Coordination of Humanitarian Affairs
Job type: Temporary
Staffing Exercise: N/A
Special Notice

  • This temporary position is intended to fill the functions of
    short-term duration for six months, with the possibility of extension.
    The selected candidate is expected to start as soon as possible.
  • The duration of the appointment is subject to the availability of funds.
  • Candidates should have no expectation of any fixed-term
    appointment possibility after the end of this temporary assignment. If
    the selected candidate is an internal staff member of the UN
    Secretariat, the selection will be recorded as a temporary assignment.
  • Subsequent to the initial temporary appointment, new and
    successive temporary appointments may be granted for service in the
    same office or in a different office any number of times, for any
    duration, provided that the length of service does not exceed the
    period of 364 calendar days.
  • Upon separation from service, including, but not limited to,
    expiration or termination of, or resignation from, a fixed-term,
    continuing or permanent appointment, a former staff member will be
    ineligible for re-employment on the basis of a temporary appointment
    for a period of 31 days following the separation. In the case of
    separation from service on retirement, a former staff member will be
    ineligible for re-employment for a period of three months following the
    separation. This equally applies, mutatis mutandis, with respect to a
    former or current staff member who has held or holds an appointment in
    another entity applying the United Nations Staff Regulations and Rules
    and who applies for a temporary position with the Secretariat.
  • A current staff member who holds a fixed-term, permanent or
    continuing appointment may apply for temporary positions no more than
    one level above his or her current grade. However, a current staff
    member who holds an appointment at the G-6 or G-7 level may also apply
    to temporary positions in the Professional category up to and including
    the P-3 level, subject to meeting all eligibility and other
    requirements for the position.
  • For full information on eligibility requirements, please refer
    to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its
    resolution 66/234, the General Assembly further “stressed that the
    Secretary-General should not recur to the practice of temporarily
    filling posts in the Professional and higher categories with General
    Service staff members who have not passed the General Service to
    Professional category examination other than on an exceptional basis,
    and requests the Secretary-General to ensure that temporary occupation
    of such posts by the General Service staff shall not exceed a period of
    one year, effective 1 January 2013…”
  • Consequently, eligible candidates in the General Service or
    related categories for temporary job openings in the Professional
    category that have not passed the competitive examination may be
    selected only on an exceptional basis endorsed by the Office of Human
    Resources Management where no other suitable candidate could be
    identified.
  • While this temporary assignment may provide the successful
    applicant with an opportunity to gain new work experience, the
    selection for this position is for a limited period and has no bearing
    on the future incumbency of the post.
  • A staff member holding a temporary appointment shall be
    regarded as an external candidate when applying for other positions,
    and may apply for other temporary positions at any level, subject to
    section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff
    member holding a temporary appointment in the General Service or
    related categories may only apply to positions within those categories.
  • An external candidate selected for this position is bound by
    the prevailing conditions of the staff selection system under
    ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1.
  • A staff member holding a temporary appointment who is recruited
    in the Professional and above categories on a temporary appointment,
    and placed on a position authorized for one year or longer may not
    apply for or be reappointed to his/her current position within six
    months of the end of his/her current service.
  • This provision does not apply to staff members holding
    temporary appointments and placed on positions authorized for one year
    or more in duty stations authorized for peacekeeping operations or
    special political missions.
  • The expression “Internal candidates”, shall mean staff members
    who have been recruited after a competitive examination under staff
    rule 4.16 or after the advice of a central review body under staff rule
    4.15.
  • For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.
  • For information on special post allowance, please refer to
    ST/AI/1999/17. The Staff Regulations, Staff Rules and administrative
    issuances governing staff appointments can be viewed at:
    http://www.un.org/hr_handbook/English
  • Due regard will be paid to the importance of recruiting the
    staff on as wide a geographical basis as possible. The United Nations
    places no restrictions on the eligibility of men and women to
    participate in any capacity and under conditions of equality in its
    principal and subsidiary organs. The United Nations Secretariat is a
    non-smoking environment.
  • The screening and evaluation of applicants will be conducted on
    the basis of the information submitted in the application according to
    the evaluation criteria of the job opening and the applicable internal
    legislations of the United Nations including the Charter of the United
    Nations, resolutions of the General Assembly, the Staff Regulations
    and Rules, administrative issuances and guidelines.
  • Applicants must provide complete and accurate information
    pertaining to their personal profile and qualifications, including but
    not limited to, their education, work experience, and language skills,
    according to the instructions provided on Inspira.
  • Applicants will be disqualified from consideration if they do
    not demonstrate in their application that they meet the evaluation
    criteria of the job opening and the applicable internal legislations of
    the United Nations.
  • Candidates under serious consideration for selection will be
    subject to a reference-checking process to verify the information
    provided in the application.
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Org. Setting and Reporting

  • This positions is located in the Office for the Coordination of
    Humanitarian Affairs (OCHA) in Nigeria, based in Abuja. The Senior
    Administrative Officer/Chief of Administration and Finance Unit reports
    to the Head of Office.

Responsibilities
Within delegated authority, the Senior Administrative Officer will be responsible for the following:

  • Provides policy guidance to the Head of Office, on conceptual
    strategy development and management of the implementation of overall
    strategies and intra and inter-divisional/departmental policies and
    procedures.
  • Plans and oversees the management of activities undertaken by
    the Administration and Finance Unit; ensures that substantive work
    programmes and programmed activities are carried out in a timely
    fashion, coordinating diverse projects in the Unit/Section, and, in
    liaison with other organizations of the United Nations System, donors
    and agencies as appropriate.
  • Prepares inputs for the work programme of the Country Office,
    determining priorities, and allocating resources for the completion of
    outputs and their timely delivery.
  • Carries out programmatic/administrative tasks necessary for the
    functioning of the Administration and Finance Unit, including
    preparation of budgets, assigning and monitoring of performance
    parameters and critical indicators, reporting on budget/programme
    performance, preparation of inputs for results-based budgeting,
    evaluation of staff performance (PAS), interviews of candidates for job
    openings and evaluation of candidates.
  • Manages, guides, develops and trains staff under his/her supervision.
  • Fosters teamwork and communication among staff in the Unit/Section and across organizational boundaries.
  • Manages, supervises and carries out the work programme of the
    Administration and Finance Unit under his/her responsibility.
    Co-ordinates the work carried out by the Administration and Finance
    Unit; provides programmatic and substantive reviews of drafts prepared
    by others.
  • Provides substantive input in the preparation of position papers
    and reports for presentation to intergovernmental bodies such as the
    Advisory Committee on Administrative and Budget Questions, Committee for
    Programme Coordination, Economic and Social Council, the General
    Assembly and other policy-making organs, as appropriate.
  • Contributes to the reporting to intergovernmental bodies on
    budget/programme performance or on programmatic/ substantive issues, as
    appropriate, particularly those presented in biannual and/or annual
    reports.
  • Ensures that the outputs produced by the Administration and
    Finance Unit maintain high-quality standards; that reports are clear,
    objective and based on comprehensive data. Ensures that all outputs
    produced by the Administration and Finance Unit under his/her
    supervision meet required standards before completion to ensure they
    comply with the relevant mandates.
  • Represents the Organization at inter-agency meetings, seminars, etc. on substantive-related issues.
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Competencies
Professionalism:

  • Knowledge of the substantive field of work in general and of specific areas being supervised.
  • Ability to produce reports and papers on technical issues and to review and edit the work of others.
  • Ability to apply UN rules, regulations, policies and guidelines in work situations.
  • Shows pride in work and in achievements; demonstrates
    professional competence and mastery of subject matter; is conscientious
    and efficient in meeting commitments, observing deadlines and achieving
    results; is motivated by professional rather than personal concerns;
    shows persistence when faced with difficult problems or challenges;
    remains calm in stressful situations.

Planning& Organizing:

  • Develops clear goals that are consistent with agreed strategies;
    identifies priority activities and assignments; adjusts priorities as
    required; allocates appropriate amount of time and resources for
    completing work; foresees risks and allows for contingencies when
    planning; monitors and adjusts plans and actions as necessary; uses time
    efficiently.

Accountability:

  • Takes ownership of all responsibilities and honours commitments;
    delivers outputs for which one has responsibility within prescribed
    time, cost and quality standards; operates in compliance with
    organizational regulations and rules; supports subordinates, provides
    oversight and takes responsibility for delegated assignments; takes
    personal responsibility for his/her own shortcomings and those of the
    work unit, where applicable.

Leadership:

  • Serves as a role model that other people want to follow:
    empowers others to translate vision into results; is proactive in
    developing strategies to accomplish objectives; establishes and
    maintains relationships with a broad range of people to understand needs
    and gain support; anticipates and resolves conflicts by pursuing
    mutually agreeable solutions; drives for change and improvements; does
    not accept the status quo; shows the courage to take unpopular stands.
  • Provides leadership and takes responsibility for incorporating
    gender perspectives and ensuring the equal participation of women and
    men in all areas of work; demonstrates knowledge of strategies and
    commitment to the goal of gender balance in staffing.

Judgement/Decision-making:

  • Identifies the key issues in a complex situation, and comes to
    the heart of the problem quickly; gathers relevant information before
    making a decision; considers positive and negative impacts of decisions
    prior to making them; takes decisions with an eye to the impact on
    others and on the Organization; proposes a course of action or makes a
    recommendation based on all available information; checks assumptions
    against facts; determines the actions proposed will satisfy the
    expressed and underlying needs for the decision; makes tough decisions
    when necessary.

Education

  • Advanced University Degree (Master’s Degree or equivalent) in
    Business or Public Administration, Finance, Accounting, Law or related
    area is required.
  • A first-level university degree in combination with at least two
    years of qualifying experience may be accepted in lieu of the advanced
    university degree.

Work Experience:

  • A minimum of ten years of progressively responsible experience
    in administration, budget, finance, human resources management or
    related field is required.
  • Field experience in emergency situations is desirable.
  • Experience within the United Nations common system handling finance-related matters is desirable.

Languages:

  • English and French are the working languages of the United Nations.
  • For this position, fluency in English (both oral and written) is
    required, knowledge of another UN official language is an advantage.

Assessment:

  • Evaluation of qualified candidates may include a desk review of
    the applications, an assessment exercise and/or competency-based
    interview.

United Nations Considerations

  • The United Nations shall place no restrictions on the
    eligibility of men and women to participate in any capacity and under
    conditions of equality in its principal and subsidiary organs. (Charter
    of the United Nations – Chapter 3, article 8).
  • The United Nations Secretariat is a non-smoking environment.

How to Apply
Interested and qualified candidates should:
Click here to apply

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