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climate change, global health, peace and security, women’s empowerment, poverty eradication, energy access, and U.S.-UN relations. The United Nations Foundation is honored to work with you and the United
Nations to foster a more peaceful, prosperous and just world. We are recruiting to fill the position below:
Job Title: Senior Administrative Officer/Chief of Administration and Finance Unit (TJO), P5
Job Opening Number: 17-Administration-OCHA-79613-J-Abuja (X)
Job code title: Chief of Mission Support
Department/Office: Office for the Coordination of Humanitarian Affairs
Job type: Temporary
Staffing Exercise: N/A
- This temporary position is intended to fill the functions of
short-term duration for six months, with the possibility of extension.
The selected candidate is expected to start as soon as possible.
- The duration of the appointment is subject to the availability of funds.
- Candidates should have no expectation of any fixed-term
appointment possibility after the end of this temporary assignment. If
the selected candidate is an internal staff member of the UN
Secretariat, the selection will be recorded as a temporary assignment.
- Subsequent to the initial temporary appointment, new and
successive temporary appointments may be granted for service in the
same office or in a different office any number of times, for any
duration, provided that the length of service does not exceed the
period of 364 calendar days.
- Upon separation from service, including, but not limited to,
expiration or termination of, or resignation from, a fixed-term,
continuing or permanent appointment, a former staff member will be
ineligible for re-employment on the basis of a temporary appointment
for a period of 31 days following the separation. In the case of
separation from service on retirement, a former staff member will be
ineligible for re-employment for a period of three months following the
separation. This equally applies, mutatis mutandis, with respect to a
former or current staff member who has held or holds an appointment in
another entity applying the United Nations Staff Regulations and Rules
and who applies for a temporary position with the Secretariat.
- A current staff member who holds a fixed-term, permanent or
continuing appointment may apply for temporary positions no more than
one level above his or her current grade. However, a current staff
member who holds an appointment at the G-6 or G-7 level may also apply
to temporary positions in the Professional category up to and including
the P-3 level, subject to meeting all eligibility and other
requirements for the position.
- For full information on eligibility requirements, please refer
to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its
resolution 66/234, the General Assembly further “stressed that the
Secretary-General should not recur to the practice of temporarily
filling posts in the Professional and higher categories with General
Service staff members who have not passed the General Service to
Professional category examination other than on an exceptional basis,
and requests the Secretary-General to ensure that temporary occupation
of such posts by the General Service staff shall not exceed a period of
one year, effective 1 January 2013…”
- Consequently, eligible candidates in the General Service or
related categories for temporary job openings in the Professional
category that have not passed the competitive examination may be
selected only on an exceptional basis endorsed by the Office of Human
Resources Management where no other suitable candidate could be
- While this temporary assignment may provide the successful
applicant with an opportunity to gain new work experience, the
selection for this position is for a limited period and has no bearing
on the future incumbency of the post.
- A staff member holding a temporary appointment shall be
regarded as an external candidate when applying for other positions,
and may apply for other temporary positions at any level, subject to
section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff
member holding a temporary appointment in the General Service or
related categories may only apply to positions within those categories.
- An external candidate selected for this position is bound by
the prevailing conditions of the staff selection system under
ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1.
- A staff member holding a temporary appointment who is recruited
in the Professional and above categories on a temporary appointment,
and placed on a position authorized for one year or longer may not
apply for or be reappointed to his/her current position within six
months of the end of his/her current service.
- This provision does not apply to staff members holding
temporary appointments and placed on positions authorized for one year
or more in duty stations authorized for peacekeeping operations or
special political missions.
- The expression “Internal candidates”, shall mean staff members
who have been recruited after a competitive examination under staff
rule 4.16 or after the advice of a central review body under staff rule
- For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.
- For information on special post allowance, please refer to
ST/AI/1999/17. The Staff Regulations, Staff Rules and administrative
issuances governing staff appointments can be viewed at:
- Due regard will be paid to the importance of recruiting the
staff on as wide a geographical basis as possible. The United Nations
places no restrictions on the eligibility of men and women to
participate in any capacity and under conditions of equality in its
principal and subsidiary organs. The United Nations Secretariat is a
- The screening and evaluation of applicants will be conducted on
the basis of the information submitted in the application according to
the evaluation criteria of the job opening and the applicable internal
legislations of the United Nations including the Charter of the United
Nations, resolutions of the General Assembly, the Staff Regulations
and Rules, administrative issuances and guidelines.
- Applicants must provide complete and accurate information
pertaining to their personal profile and qualifications, including but
not limited to, their education, work experience, and language skills,
according to the instructions provided on Inspira.
- Applicants will be disqualified from consideration if they do
not demonstrate in their application that they meet the evaluation
criteria of the job opening and the applicable internal legislations of
the United Nations.
- Candidates under serious consideration for selection will be
subject to a reference-checking process to verify the information
provided in the application.
Org. Setting and Reporting
- This positions is located in the Office for the Coordination of
Humanitarian Affairs (OCHA) in Nigeria, based in Abuja. The Senior
Administrative Officer/Chief of Administration and Finance Unit reports
to the Head of Office.
Within delegated authority, the Senior Administrative Officer will be responsible for the following:
- Provides policy guidance to the Head of Office, on conceptual
strategy development and management of the implementation of overall
strategies and intra and inter-divisional/departmental policies and
- Plans and oversees the management of activities undertaken by
the Administration and Finance Unit; ensures that substantive work
programmes and programmed activities are carried out in a timely
fashion, coordinating diverse projects in the Unit/Section, and, in
liaison with other organizations of the United Nations System, donors
and agencies as appropriate.
- Prepares inputs for the work programme of the Country Office,
determining priorities, and allocating resources for the completion of
outputs and their timely delivery.
- Carries out programmatic/administrative tasks necessary for the
functioning of the Administration and Finance Unit, including
preparation of budgets, assigning and monitoring of performance
parameters and critical indicators, reporting on budget/programme
performance, preparation of inputs for results-based budgeting,
evaluation of staff performance (PAS), interviews of candidates for job
openings and evaluation of candidates.
- Manages, guides, develops and trains staff under his/her supervision.
- Fosters teamwork and communication among staff in the Unit/Section and across organizational boundaries.
- Manages, supervises and carries out the work programme of the
Administration and Finance Unit under his/her responsibility.
Co-ordinates the work carried out by the Administration and Finance
Unit; provides programmatic and substantive reviews of drafts prepared
- Provides substantive input in the preparation of position papers
and reports for presentation to intergovernmental bodies such as the
Advisory Committee on Administrative and Budget Questions, Committee for
Programme Coordination, Economic and Social Council, the General
Assembly and other policy-making organs, as appropriate.
- Contributes to the reporting to intergovernmental bodies on
budget/programme performance or on programmatic/ substantive issues, as
appropriate, particularly those presented in biannual and/or annual
- Ensures that the outputs produced by the Administration and
Finance Unit maintain high-quality standards; that reports are clear,
objective and based on comprehensive data. Ensures that all outputs
produced by the Administration and Finance Unit under his/her
supervision meet required standards before completion to ensure they
comply with the relevant mandates.
- Represents the Organization at inter-agency meetings, seminars, etc. on substantive-related issues.
- Knowledge of the substantive field of work in general and of specific areas being supervised.
- Ability to produce reports and papers on technical issues and to review and edit the work of others.
- Ability to apply UN rules, regulations, policies and guidelines in work situations.
- Shows pride in work and in achievements; demonstrates
professional competence and mastery of subject matter; is conscientious
and efficient in meeting commitments, observing deadlines and achieving
results; is motivated by professional rather than personal concerns;
shows persistence when faced with difficult problems or challenges;
remains calm in stressful situations.
- Develops clear goals that are consistent with agreed strategies;
identifies priority activities and assignments; adjusts priorities as
required; allocates appropriate amount of time and resources for
completing work; foresees risks and allows for contingencies when
planning; monitors and adjusts plans and actions as necessary; uses time
- Takes ownership of all responsibilities and honours commitments;
delivers outputs for which one has responsibility within prescribed
time, cost and quality standards; operates in compliance with
organizational regulations and rules; supports subordinates, provides
oversight and takes responsibility for delegated assignments; takes
personal responsibility for his/her own shortcomings and those of the
work unit, where applicable.
- Serves as a role model that other people want to follow:
empowers others to translate vision into results; is proactive in
developing strategies to accomplish objectives; establishes and
maintains relationships with a broad range of people to understand needs
and gain support; anticipates and resolves conflicts by pursuing
mutually agreeable solutions; drives for change and improvements; does
not accept the status quo; shows the courage to take unpopular stands.
- Provides leadership and takes responsibility for incorporating
gender perspectives and ensuring the equal participation of women and
men in all areas of work; demonstrates knowledge of strategies and
commitment to the goal of gender balance in staffing.
- Identifies the key issues in a complex situation, and comes to
the heart of the problem quickly; gathers relevant information before
making a decision; considers positive and negative impacts of decisions
prior to making them; takes decisions with an eye to the impact on
others and on the Organization; proposes a course of action or makes a
recommendation based on all available information; checks assumptions
against facts; determines the actions proposed will satisfy the
expressed and underlying needs for the decision; makes tough decisions
- Advanced University Degree (Master’s Degree or equivalent) in
Business or Public Administration, Finance, Accounting, Law or related
area is required.
- A first-level university degree in combination with at least two
years of qualifying experience may be accepted in lieu of the advanced
- A minimum of ten years of progressively responsible experience
in administration, budget, finance, human resources management or
related field is required.
- Field experience in emergency situations is desirable.
- Experience within the United Nations common system handling finance-related matters is desirable.
- English and French are the working languages of the United Nations.
- For this position, fluency in English (both oral and written) is
required, knowledge of another UN official language is an advantage.
- Evaluation of qualified candidates may include a desk review of
the applications, an assessment exercise and/or competency-based
United Nations Considerations
- The United Nations shall place no restrictions on the
eligibility of men and women to participate in any capacity and under
conditions of equality in its principal and subsidiary organs. (Charter
of the United Nations – Chapter 3, article 8).
- The United Nations Secretariat is a non-smoking environment.
How to Apply
Interested and qualified candidates should:
Click here to apply