Ongoing recruitment in Nigeria at Jhpiego, June 2017

Jhpiego,
an Affiliate of Johns Hopkins University is a global leader in
improving healthcare services for women and their families. In
collaboration with some it’s partners. Save the Children International
(SCI), Pediatric Association of Nigeria (PAN), Nigeria Society of
Neonatal Medicine
(NISONM). Society of Gynecology and Obstetrics of
Nigeria (SOGON) and National Association of Nigerian Nurses and Midwives
(NANNM), will be implementing a USAID funded global cooperative
agreement called the Maternal and Child Survival Program (MCSP). The
program’s goal is to contribute significantly to ending preventable
maternal and child deaths (EPMCD) in Nigeria. The five year project
which started in October 2014 will end in September 2019 and will be
implemented in Kogi and Ebonyi States of Nigeria. 

We hereby invite applications from highly resourceful, experienced and dynamic professionals for the vacant positions below:

Job Title: Maternal Health Advisor
Location
: Abuja
Reports To: Deputy Country Director
Summary/Scope of Work

  • The Senior Maternal Health Advisor (SM HA) will provide overall
    technical vision and guidance in the area of maternal health care in
    Kogi and Ebonyl States,

Responsibilities

  • As a member of the project’s Core Team, the SMHA will provide
    leadership for the design of annual work plans, monitoring of program
    activities and ongoing assessment of technical assistance needs.
  • S/he will work with sub-grantees, sub-national institutions,
    networks, relevant NGOs and professional associations, collaborating
    organizations and Federal and state governments in Nigeria to ensure
    implementation of project activities.
  • The SMHA will also advise on national and global “best practice”
    examples and their potential replicability, as well as opportunities
    for knowledge exchange among country-based institutions and/or
    individuals.
  • S/he will assist the pre service advisor to assess the technical
    capacity of pre-service institutions and practicum sites as appropriate
    and provide technical support for strengthening the institutions to
    teach maternal health.
  • S/he will also collaborate with other project staff to implement research projects related to maternal health.
  • S/he will also collaborate with other project staff to supervise
    the sub grantees on all issues related to MCSP’s maternal health
    technical mandates
  • The SMHA will support the State Maternal Health officers to
    implement all project activities in a timely manner, including the
    biannual MNCH weeks and will work with the NPHCDA and SPHCDA to
    implement the SOGON led Volunteer Obstetric Scheme (VOS) to provide
    mentorship to medical officers and nurse/midwives in project supported
    health facilities.

Required Qualifications

  • A Medical doctor or any other closely related health care
    professional; specialization in Obstetrics and Gynecology and other
    health related courses (e.g. MPH, MSC or other relevant degree) will be
    an advantage.
  • Minimum of 5 – 7 years working experience in the areas of maternal health, family planning and HIV/AIDS.

Knowledge, Skills and Abilities:

  • Previous experience working on a CDC or USAID funded project will be an added advantage.
  • Familiarity with the FMOH, SMOH structures and functions especially as it relates to MNH is highly desirable.
  • Experience in managing and supervising project’s technical/facility staff
  • Ability to multi-task will be highly desirable.
  • Extensive experience with Microsoft Office Suite (Word processing. Excel, PowerPoint) is a requirement.
  • Excellent oral and written communication and presentation skills and fluency in English language.
  • Ability to speak a language in the respective project state (Ebonyi and Kogi) will be an added advantage.
Job Title: Executive Officer
Location
: Abuja Office
Reports To: Country Director
Overview

  • The Executive Officer will work closely with the Country
    Director and its management team to provide support for top level
    management.
  • S/he will provide executive level administrative support,
    clerical support, receiving partners/visitors, arranging travel and
    correspondence, and scheduling meetings.
  • The Executive Officer will enhance the Country Director’s
    effectiveness by providing information management as well as
    representing the Country Director to others.

Responsibilities

  • Produces information by transcribing, formatting, inputting,
    editing, retrieving, copying, and transmitting text, data, and graphics.
  • Conserves Country Director’s time by reading, researching, and
    routing correspondence; drafting letters and documents; collecting and
    analyzing information; initiating telecommunications.
  • Support specific initiatives, activities, projects and research under the office of the Country Director or wider SMT.
  • Maintains Country Director’s appointment schedule by
    coordinating travels, planning and scheduling meetings, take minutes,
    action notes and deal with any followup action.
  • Maintains confidence and protects operations by keeping information confidential.
  • Secures information by completing data base backups.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Produce reports, presentations and briefs for office of the Country Director.
  • Contributes to team effort by accomplishing related results as needed.
  • Undertake any other duties as maybe required commensurate with the level of the post.

Required Qualifications

  • Bachelor’s Degree in Social/Behavioral Sciences, Public
    Administration and Health related courses. Masters in any of this
    related field will be an added advantage.
  • A minimum of 5-6 years’ strong experience in similar position within the INGO / private sector.
  • Membership of Chartered Institute of Administrators added advantage.

Knowledge, Skills and Abilities:

  • Strong time management, planning and organizational skills.
  • Strong interpersonal skills with a pleasant personality.
  • Discretion and confidentiality.
  • Ability to multitask and prioritize daily workload.
  • Proficiency in English.
  • Strong verbal and written communications skills.
  • Excellent knowledge in Microsoft Office and word processing and other relevant statistical applications.
  • Demonstrated expertise working with management teams.
  • Critical thinking and problem-solving.
Job Title: Finance and Operations Director
Location
: Abuja
Department: Global Programs
Position Reports To: Country Director
Positions Supervised: Senior Finance Manager & Senior Administration Manager
Overview

  • The proposed Finance and Operations Director will be overseeing
    all financial and operational matters within the finance department for
    Jhpiogo Nigeria, including managing financial systems, developing budget
    for programs, generating financial reports, tracking expenses,
    administering subawards, managing finance and operational issues and
    supporting finance staff from regional offices.
  • S/He will be the point person to ensure that the Nigeria office
    finance systems are well established and meet Jhpiego standards, donor
    requirements and well as local laws and regulations.
  • As a member of the senior management team s/he will contribute to the Country Office’s strategic leadership.
  • The Finance and Operations Director will ensure compliance with
    Jhpiego and Johns Hopkins University operational policies and
    regulations, as well as compliance with all donor rules and regulations.
  • The successful candidate will serve as the primary finance and
    operations liaison with the Jhpiego Baltimore office and other partners
    in the Nigeria country program.
  • As a member of the senior management team the Finance and
    Operations Director will contribute to the Country Office’s strategic
    leadership.
  • Additionally, the Finance and Operations Director will develop,
    implement and strengthen Jhpiego’s in-country financial and operational
    processes.

Responsibilities

  • Oversee overall financial system implementation including controls and standards.
  • Review and maintain strong system of internal controls to ensure accurate financial reporting.
  • Monitor and adapt in-country financial system to optimize financial transaction processing and required financial reporting.
  • Supervise Senior Finance Managers on financial/accounting aspects of their work.
  • Review monthly financial reports submitted to Baltimore office.
  • In collaboration with Baltimore and program staff helps draft,
    review and/or administer Jhpiego sub- agreements. Also reviews all
    in-country Jhpiego-issued contracts, leases and MOUs.
  • Reviews and provides feedback on award documents, modification and other binding documents issued by others to Jhpiego.
  • As part of the senior management team for the Nigeria office
    provide advice, guidance, feedback and leadership on overall management
    issues related to the Nigeria office.
  • Work closely with the Country Director and other senior program
    staff to improve on overall financial and operational management support
    to Nigeria staff and programs.
  • Monitor budgets to ensure that spending occurs as planned and
    that variances are anticipated, noted, and addressed; ensure that key
    program personnel are aware of budgetary resources and are able to
    monitor their budgets effectively.
  • Prepare any budget revisions and projections and respond to any
    external questions from donors and/or internal questions from within
    jhpiego’s management structure.
  • Prepare quarterly reports, pipeline, projections, consolidated
    annual fiscal report, and any other financial reports as required by
    donors and/or management
  • Oversee procurement office and ensure that Jhpiego procurement policies are followed.
  • Maintain asset and stores inventories and controls over the life of the project (i.e. IT equipment, furnishings, etc,),
  • Oversee transport allocation and vehicle fleet management system
    to ensure adequate utilization and control of vehicles and fuel
    management,
  • Prepare and revise finance and operation guidelines in order
    that they adhere to jhpiego and donors requirements; oversee
    implementation of changes/improvements in procedures.
  • Supervise operations and finance/accounting staff
  • Manage and evaluate staff as necessary to ensure program success and oversee staff capacity-building
  • Ensure that an appropriate segregation of duties exists to
    ensure effective support of field operations and to protect the
    integrity of the country office finance and administrative operations
  • Assist in building the capacity of local sub-grantees to manage USAID funds and comply with donor rules and regulations.
  • Ensure regular monitoring of all sub-awardees and ensure timely monthly reporting.
  • Support relevant colleagues with office management and security planning.
  • Identify and communicate compliance and risk issues to the
    Country Director, Jhpiego Baltimore staff and Project Directors (as
    required).
  • Provide overall guidance and support in resolving compliance
    Issues noted, Work with the Country Director to proactively identify and
    manage risk for the Nigeria office.
  • Work with Baltimore office in standardization and roll out of compliance training in other Jhpiego country offices.
  • Regularly review recommendations by the JHU internal auditors,
    internal control review teams, external auditors and donors and ensure
    follow-up action is taken on gaps noted.
  • Capacity building develop a capacity building plan with
    milestone to each for key finance and admin staff conduct on the job
    training and coaching as well as formative supervision.
  • Support Jhpiego different project office start-up activities,
    including supporting human resource colleagues with staff hiring and on
    boarding and establishment of office setup and operations
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Qualifications and Experience

  • Master’s Degree in Accounting, Finance, Business Management with CPA qualification or equivalent.
  • The candidate must have strong demonstrated leadership
    qualities, depth and breadth of technical and management expertise and
    experience, and strong Interpersonal, writing, and oral presentation
    skills,
  • A minimum of 10 years’ experience in the management of programs
    funded by the U.S. Government, including experience managing finances
    for USAID-funded projects, or other donors.
  • In-depth knowledge of USAID financial management rules and regulations.
  • Demonstrated strong analytical and financial analysis skills.
  • Excellent interpersonal skills and demonstrated ability to lead and work effectively in team situations.
  • Proven ability to prepare budgets and donor financial reports.
  • Demonstrated capacity and prior experience in supervising others
    as a coach/mentor to train staff and develop financial skills of
    colleagues.
  • Two years of experience living or working in a developing country is also desirable.
  • Ability to travel nationally and internationally.
  • A team player accustomed to building team capacity and delegation.
  • Self-management is necessary (i.e. motivation, dealing with pressure, adaptability).
  • Ability to handle a variety of assignments sometimes under pressure of deadlines,
  • Trustworthy, cooperative, hardworking, flexible & dependable.

Knowledge (Functional or Technical):

  • Knowledge of development, establishment, and Implementation of
    financial, administrative, and logistic support systems to international
    development projects.
  • Familiarity with U.S. Government cost principles and regulations under 2 CFR 200 Uniform guidance.
  • Knowledge of budgeting, procurement, transport and fleet management and other administrative practices.
Job Title: Program Assistant
Locations
: Abuja,Adamawa and Ebonyi
Reports To: Director of Programs for Abuja, Project Manager for Adamawa and State Team Leader for Ebonyi
Slot: 3
Summary / Scope of Work

  • The Program Assistant (PA) will provide day-to-day support for
    project and office operations to ensure smooth running of all
    programmatic functions of the project in the assigned state.
  • The Program Assistant will help manage the administrative,
    financial, logistical and programmatic tasks required for jhplego
    programs.
  • This includes assisting with program administration Including
    scheduling meetings, preparation or editing of program reports, and
    power point presentations.

Responsibilities

  • The PA will work with Finance department to arrange logistics
    for all Program activities and draft correspondence to partners, NGOs
    and other agencies as requested.
  • The PA will maintain files and support the dissemination of
    project information among the project team and schedule and support
    visitors and meetings
  • S/he will assist with drafting, editing and proofreading of
    technical materials and appropriate reports of program activities and
    results for technical leads and supervisors as requested.
  • S/he will work collaboratively with other project team members
    to ensure necessary project planning, resource availability and
    management activities function smoothly and efficiently
  • Provide administrative support in the design, implementation and monitoring of project activities.
  • Order training materials in coordination with the Program team
    leaders and ensure that training materials and supplies reach training
    sites in a timely manner.
  • Responsible for recording and disseminating program meeting minutes.
  • Ensure that required technical and administrative reports are submitted in a timely way.
  • Assist with organization of meetings, field visits, and other activities.
  • Assist with maintaining the management calendar and keeping it up-to-date.
  • Assist with gathering technical updates for program planning,
    training, components of evaluations and other studies on related
    programs.
  • Assist in preparation of monthly, quarterly and annual work plans.
  • Assist with other programmatic and administrative duties as required.

Required Qualifications

  • Bachelor’s Degree in Business Administration, Public Health or related field, or equivalent job experience.
  • 2-3 years’ of experience in programmatic support of international health projects.
  • Experience in similar position Is highly required.

Knowledge, Skills and Abilities:

  • A broad variety of programmatic, administrative, financial, and
    computer skills (including WordAccess, Excel, PowerPoint, Outlook, and
    Access), which may need to be acquired through very quick learning,
  • Experience in coordinating USG funded projects and familiarity with international donor policies and administrative procedures.
  • Proven track record of working with a project team composed of technical experts, program, and finance staff.
  • Fluency in verbal,written and interpersonal communication in English.
  • Fluency in any local language in the project State will be an advantage.
  • Proficiency in writing and editing letters, reports, and documents.
  • Ability to coordinate information and logistics for programs and activities.
  • Good team player.
  • Ability to interact skillfully and diplomatically with numerous
    counterparts such as networks of senior level health professionals,
    donors, universities and other partners.
  • Comfortable with a team approach to programming and the ability to manage several major activities simultaneously.
  • Ability to work in a complex environment with multiple tasks, short deadlines and Intense pressure to perform.
Job Title: Safety & Security Manager
Location: Abuja Office
Position Reports To: Country Director.
Overview

  • The Safety & Security Manager oversees the safety &
    security aspects of jhpiego’s projects funded by US government and
    private foundations.
  • S/he ensures to implement Jhpiego safety & security
    protocols aimed at minimizing potential risks to staff safety and
    security.
  • S/he will continuously assess the safety / security environment
    and devise risk reduction measures as needed in coordination with
    Country Director (CD).
  • S/he will routinely assess field offices for their safety/
    security requirements and make necessary arrangements in coordination
    with related, accordingly.

Responsibilities

  • Assisting the CD in establishing an effective Safety Security
    and Emergency Management Team (SSEMT)/Local Incident Management
    Team(LIMT);
  • Communicating the membership and function of the Safety Security and Emergency Management Team /LIMT to all stakeholders;
  • Develop, review and ensure effective implementation of the
    jhpiego Nigeria Security Management Plans including a security plan in
    assigned offices, together with key staff
  • Prepare timely security updates, based on Information from
    internal and external sources including the US Government,to support
    policy and procedure reviews as well as to mitigate risks to
    programming.
  • Monitor implementation of safety and security protocols and promptly advise the CD of any non compliance and/or concerns/issues.
  • Undertake regular site assessments of jhpiego properties and
    implementation areas, communications equipment and options; report on
    findings and implement necessary improvements under the guidance.
  • Ensure adequate supply and maintenance of necessary safety and
    security-related equipment at all offices and international staff
    residences.
  • Under the supervision of CD, develop and implement a regular
    process of review and revision of security plans, policies, protocols,
    procedures & standard operating procedures, etc. in collaboration
    with RSM Consulting (or jhpiego’s security contractor).
  • Maintain regular contact with other agency security focal
    points, including NGOs, UN, USAI D and local authorities related to
    security issues and concerns especially in program implementation areas.
  • Under the direction of CD, provide direct support and advice on
    response related to safety/security incident to all staff of jhplego –
    Nigeria.
  • Provide bi- weekly security assessment and share with the senior
    management team. Update rest of staff members in monthly all staff
    meeting.
  • Provide safety and security orientation for all new staff, short
    term technical assistance, expats staff/ visitor/ guests and update
    training for existing staff.
  • Maintain an updated Jhpiego staff contact list and security notification tree and test the tree on a regular basis.
  • Conduct regular site visits to state offices and field sites to assess safety/security arrangements.
  • Implement and ensure effective monitoring of a personnel and vehicle tracking system in each office.
  • Ensure implementation of incident tracking and reporting protocols, with key stakeholders.
  • Conduct routine crisis management exercises for all staff and management.
  • Conduct regular mock drills in all offices (e.g. fire drill, evacuation, etc.)
  • Maintain confidentiality, impartiality and neutrality being a member of extended senior management team.
  • Be readily available at all times to the Country Director and field staff to advice on security developments.
  • Maintaining all records of crisis events and consolidating these at the ‘End point” of the event.
  • Performs any other task as assigned by CD.
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Qualifications and Requirements

  • Bachelor/ graduate degree in relevant field.
  • 6-7 years field experience in safety and security with a humanitarian or development non-governmental organization.
  • Extensive experience in setting up and managing safety and
    security systems and protocols and provide training to staff and
    partners.
  • Excellent negotiation and representation skills and the ability
    to work comfortably with an ethnically diverse staff in a very sensitive
    environment.
  • Good context analysis skills.
  • Effective skills in coordination, organization and prioritization as well as in Microsoft Office applications.
  • Demonstrated attention to detail, ability to follow procedures, meet deadlines and work cooperatively with team members.
  • Proven ability to work and solve problems independently without direct supervision.
  • Experience living and/or working in Nigeria, and experience in the central Nigeria preferred.
  • Fluent in English and conversant in native languages (Igala, Ebira, Okun, lgbo and Yoruba preferred)

Preferred:

  • Working experience with an International NGO, UN or other donor of development sector.
Job Title: Director of Programs
Location
: Abuja Office
Reports To: Deputy Country Director
Summary / Scope of Work

  • The Director of Programs will work closely with the Deputy
    Country Director (DCD) and the management team to provide programmatic
    managerial oversight and guidance as well as overall strategic
    direction.
  • The Director of Programs will also work closely with program
    implementation team in Nigeria to ensure project resources are applied
    appropriately and efficiently (e.g. human resources, finance and
    administration and procurement) to ensure smooth program implementation.
  • Responsibilities include supervising program management staff,
    overseeing annual work planning, implementation and reporting of project
    activities.
  • The position works closely with M&E Advisor and all the
    other technical advisors to ensure M&E and other technical
    strategies and processes are up to date and effectively implemented.

Responsibilities

  • Provide programmatic leadership and set priorities for programs
    in collaboration with the DCD or his designee and the program management
    team
  • Convene and facilitate monthly coordination meetings with finance and program staff
  • Implement activities and ensure that the project is technically
    sound, evidence-based and responsive to the needs of Nigeria its people
    and donors
  • Support field offices by working with the state team leaders and project directors
  • Promote and support knowledge management and sharing efforts
  • Represent jhpiego in public and professional circles through
    meetings, conferences and presentations at the request ofproject
    director or his designee
  • Ensure that the project is compliant with jhpiego, JHU, host country government, and USAID policies and regulations.
  • Lead quarterly program reviews with each program team (including
    technical, program, M&E and finance) to ensure necessary program
    planning, development and management activities function smoothly and
    efficiently
  • Support Team Leads to develop work plans, prepare quality reports, review and monitor process and outcome Indicators
  • Ensure that project are meeting their deliverables on time
  • Work collaboratively with HQ staff (Program Officer and Sr.
    Program Coordinator) to ensure that resources for effective and timely
    program implementation are available
  • Work collaboratively with finance staff to prepare and track the progress of program’s activity budgets
  • Oversee technical assistance needed to execute project work
    plans, which my include external consultants and international short
    term technical assistance
  • Mentor, support, supervise and manage a team of highly qualified staff and align their efforts in concert with program goals

Required Qualifications

  • Advanced Degree required in Medicine, Nursing, Public Health, Business Administration or relevant field
  • A minimum of five years mid- to senior- level experience in
    designing, implementing or managing large, complex health projects in
    developing countries several technical experts, project, finance and
    administrative staff
  • Strong programming, management and technical skills, especially in RMNCH in developing countries
  • Knowledge of international and USG donor agencies and private sector foundations

Knowledge, Skills and Abilities:

  • Demonstrated experience in implementing public health projects
    of more than US$1M per year in developing countries,with emphasis on
    maternal and child health programs.
  • Demonstrated expertise working in a leadership capacity with
    international donors, senior government officials, policymakers,
    executives of NGOs, FBOs, CBOs, and the for-profit business community
  • Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform.
  • Strong change management, results oriented and decision making skills.
  • Excellent presentation skills and verbal and written communications skills.
  • Excellent skills in facilitation, team building and coordination.
  • Proven depth and breadth of technical and program management expertise and experience in public health projects.
  • Aware of and sensitive to working in multiple socio-economic
    settings and with multi-cultural groups in a developing country
    environment.
  • Previous experience working in Nigeria.
  • Proficiency in word processing, Microsoft Office and data software.
  • Ability to travel 25% of time.
  • Nigerian nationals are strongly encouraged to apply.
Special Notice
All staff members of jhpiego, regardless of the level of their responsibilities are expected to:

  • Model the mission and values stated above
  • Participate in the business development processes
  • Contribute to the knowledge sharing and transfer process
  • Make responsible decisions that result in time and cost containment and clear accountability
  • Participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed
  • Multitask, be able to manage competing priorities and be able to
    prioritize in order to meet program and/or organizational objectives.


How to Apply
Interested candidates should submit an Application letter and a CV as one single word document to: ng-recruitment@jhpiego.org The title/subject of your email and application should be the position you have applied for.

Note: Only shortlisted candidates will receive an
invitation for an Interview. Please note that any successful candidate
will be subject to a pre-employment background investigation.

Application Deadline  22nd June, 2017.

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