Recent Openings at Hyinsco Integrated Services Limited

Hyinsco Integrated Services, is a business development consulting firm that provides customized solutions for the formulation and implementation of business strategies. We utilize unique and proven methodologies to deliver actionable results to clients in a timely, efficient, and cost-effective manner. We are recruiting to fill the position below:   Job Title: Receptionist Location: Lagos Job Description

• We work closely with our recruiters to manage sourcing, interviewing and employment processes.
• As a Receptionist, you will be the first point of contact for our company.
• Our Receptionist’s duties include offering administrative support across the organization.
• You will welcome guests and greet people who visit the business.
• You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• High school degree; additional certification in Office Management is a plus
• Qualified candidates should have a minimum of OND/HND/B.Sc.

• An Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries.
• Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records.
• If you have previous experience as an Office Administrator or similar administrative role, we’d like to meet you.

• Manage office supplies stock and place orders
• Prepare regular reports on expenses and office budgets
• Maintain and update company databases
• Organize a filing system for important and confidential company documents
• Answer queries by employees and clients
• Update office policies as needed
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations
• Schedule in-house and external events

• Our ideal candidate also has working knowledge of office equipment and office management tools.
• Proven work experience as an Administrative Officer, Administrator or similar role
• Solid knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Attention to detail
• High School Diploma; additional qualifications in Office Administration is a plus