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Job For Administrative Assistant at Management Sciences for Health

Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. We are recruiting to fill the position below: Job Title: Administrative Assistant Job ID: 13-9973 Location: Abuja Reports To: Inventory Specialist Grade: C Overview

The Admin Assistant (AA) will be responsible for ensuring the smooth operations of technical efforts by providing logistical support.
She or he will assist Inventory Specialist and senior managers to coordinate project activities.
The AA is aware of, and adheres to, MSH’s procurement integrity standards in all activities.
She or he will be responsible for working with other staff from the headquarters and/ or partner organizations to coordinate technical assistance.

Specific Responsibilities

Receipt of orders into the store
Prepares Delivery Acknowledgement (DA) and Service Completion Certificates (SCC)
Contact and supervise artisan for any repairs in the office
Prepares charge-back by projects
Assist in inventory verification exercise
He takes full responsibilities of the Store Assistant when on vacation or leave of absence.
Responsible for on/off of generator and comes over the weekend when there is need
Post Internal Requisitions Delivery Notes (DN)
Assist the Store Attendant in receiving items from vendors and update stock cards
Does support services such as spiral binding and photocopying
Prepares asset transfers
Assist in the arrangement of workshop materials

Qualifications and Experience

Minimum of one to three years’ experience in admin position with a Non-Governmental Organization
University Degree in Accounting or equivalent certification from a Business Technical School.
Ability to work independently and as part of a team
Strong organizational skills and ability to handle multitask
Ability to respond to new challenges in a flexible and thoughtful manner
Experience as an Administrative staff or understanding of key aspects of facility management.
Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software and basic accounting software (i.e. QuickBooks).
Familiarity with the PEPFAR or interest in learning about public health issues
Excellent writing and communication skills