Project Logistics Manager at the Alliance for International Medical Action

The Alliance for International Medical Action (ALIMA) is an independent humanitarian medical NGO that was created in 2009 by professionals of humanitarian medicine. ALIMA’s mission is to provide medical care in emergency situations or medical catastrophes.

We are recruiting to fill the position below:

Job Title: Project Logistics Manager

Location: Abuja
Contract Term: Contract under French law, 6 months renewable
Administrative Reporting: Project Coordinator.
Technical Line Reporting: Logistic Coordinator
Supervision: Logistics team including

Protection of Beneficiaries and Members of the Community

• Level 3 : As part of his or her duties, the incumbent will be required to visit programs and be in contact with children and/or vulnerable adults.
• Therefore, a criminal record check or presentation of a certificate of good character will be required.
• In situations where it is not possible to provide a criminal record or a certificate of good morals and morals, a sworn statement will be requested.

Mission and Main Activities

• Plan, coordinate and monitor all logistics related activities in the project area including all non-medical assistance related activities (shelter, food, water hygiene-sanitation and essential non-food items) and provide support to medical assistance activities, according to ALIMA standards in order to ensure an optimal running of the project.
• Support the growing activities of the Project with the resources, procedures and tools defined with the Logistics Coordinator, in order to facilitate achievement of the operational objectives
• The Project Logistics reports directly to the Project Coordinator in the field, and to the Logistics Coordinator as well (technical referents).
• He/She supervises a logistics team in the project including Logistics Supervisor, purchaser and storekeeper

Main Responsibilities

• In collaboration with the Project Team and the Logistics Coordinator, define, implement and monitor logistics activities and objectives based on the ALIMA strategic planning, standards and protocols.

This involves the following tasks:

• Responsible to ensure the implementation of support (communications, electricity, transport, IT) and any other logistical activities required to achieve the medical objectives (construction/restoration, water & sanitation, Cold Chain, etc.)
• Responsible to manage and monitor the material resources for the Project, under the supervision of the Project Coordinator and the Logistics Coordinator
• Responsible to ensure installations and maintenance of functional office space and lodging facilities in the project in an adequate living conditions as well as all the equipment required with a support from the Logistics team at the field and from ALIMA Coordination tea
• Responsible for the asset, Inventory, fleet, stock, Contracts & follow up, vendors and price lists management of the project.
• Responsible to compiles the quantitative logistics data (consummations, stocks, distributions) and analyses them before transmission to the project coordinator and the Logistics coordinator in monthly reporting.
• Participate in exploratory mission’s / situation assessments and define logistics operational priorities when needed
• Participate in the development of the project proposal and project budget review.
• Ensure weekly/bimonthly and monthly Logistics reports as per ALIMA standards Guidelines.
• To follow up Action Plan settings.
• Implementation of preventive measures against abuse of power, gender-based and sexual violence:
• Participate in training and awareness sessions
• Applies standards relating to the prevention of abuse
• Ensures that his team members follow training and awareness sessions and apply standards   relating to the prevention of abuse
• Contributes to creating and maintaining a fulfilling and protective environment.
• Responsible to ensure an appropriate supply chain for the Project with the direct support of the Supply Chain Manager of the coordination.
• Responsible to ensure implementation of the technical SOPs, policies of logistics/security procedures in the Project areas/zones according to ALIMA standard Logistics & Security Guidelines.
• Involved with the Project Coordinator in Mapping/Identification of the local actors within the area of intervention: local authorities, NGOs, etc. to ensure good relationship with all the actors
• Responsible to coordinates, organizes, supervises, coach and supports logistics team members’ performance to improve the logistics components of the project.
• Responsible to plan and supervise, in close collaboration with the Project Coordination, the associated processes (recruitment, training, induction, performance evaluation, development of skills and internal / external communication) of the project logistics staff in order to ensure the required performance and achieving goals,
• Shall ensure implementation, manage and monitor the necessary reporting tools for logistics activities

Experience and Skills

• University Degree in Logistics, Supply or any other relevant field.
• Perfect knowledge of MS Office package, especially Excel & Word
• Rigorous, stress resistant, good adaptation capacity and capacity of meeting deadlines.
• Communications and negotiation skills
• Flexibility and proactivity.
• Minimum of 5 years’ experience in humanitarians Logistics supply management, with role of internal Procurement compliance.
• Language : English is mandatory (written, read, spoken), French is an asset.
• Experience with a medical international NGO, an asset.
• Strong Team management and supervision skills.
• Strong leadership qualities

Salary

• Depending on experience + per diem

ALIMA pays for :

• Travel costs between the expatriate’s country of origin and the mission location
• Accommodation costs
• Medical cover from the first day of the contract to a month after the date of departure from the mission country for the employee
• Evacuation of the employee.

How to Apply
Interested and qualified candidates should:
Click here to apply

Note

• Applications are processed in the order of arrival and we reserve the right to close the offer before the term initially indicated if an application is accepted.
• Only full applications (CV + answer to questions) will be considered.
• Only accepted applications will be contacted.
• Female candidates are strongly encouraged to apply.