SPIE Oil & Gas Job Vacancy for a Project Administrative Assistant

Subsidiary of the SPIE Group, SPIE Oil & Gas Services provides a complete range of services to main oil and gas companies in 26 countries all over the world. We are located in Africa, the Middle-East and Pacific Rim.

Our turnover (459 M€ in 2012) has doubled across this last four years thanks to our 4000 trained, developed and dedicated employees to whom a strong career development is offered.

To Keep On Growing, SPIE Oil & Gas Services Always Needs New Talents And Is Currently Looking For
Job Title:  PROJECT ADMINISTRATIVE ASSISTANT
He/she will report directly to the Project Manager

The Project Administrative Assistant will perform a variety of administrative/clerical support tasks for a specific project, business or technical unit.

• Gathers, complies, tracks and reports on information relevant to project assignment from multiple sources
• Sets up and maintains files, refers callers, arranges meetings and conferences, receives, refers and answers mails
• Prepares weekly meeting minutes, formats technical specs, administers document control system for applicable projects
• Reviews drafts and finished documents for grammar usage
• Assists compiling and generating reports, statistics, timelines, tables, graphs, correspondence and presentations
• Compiles, reviews, and analyzes data
• May be responsible for assigning tasks to others or overseeing team projects
• May design processes to enhance work flow
• Decision making is required within a well-defined scope of responsibilities
• Duties may involve a variety of moderately complex project support functions

• HS graduate or equivalent required
• 7+ years of Project Administrative Assistant experience required (specialized training or education may be substituted for part of the experience)
• Strong computer skills (using a variety of software products) required
• Experience with Microsoft Office Applications required
• Strong administrative and business operations knowledge required
• Excellent communication, organizational and teamwork skills required
• Ability to work to a schedule and meet deadlines is required