Office Administrator Duties & Responsibilities

The role and function of an Office Administrator includes the following duties and responsibilities:

Welcoming visitors and directing them to the relevant office/personnel.
Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
Purchasing office supplies, equipment, and furniture.
Overseeing the maintenance of office facilities, and equipment.
Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
Performing other relevant duties when needed.

Note that this is not an exhaustive list of Office Administrator duties and responsibilities. Job functions for specific Office Administrator roles may vary, depending on the industry and type of employer.

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