AIDS Prevention Initiative in Nigeria (APIN) recruitment for an Executive Assistant in Abuja

AIDS Prevention Initiative in Nigeria (APIN) recruitment for an Executive Assistant in Abuja
AIDS Prevention Initiative in Nigeria (APIN) is a non-governmental donor-funded organization dedicated to the prevention, treatment, care and support of HIV/AIDS in Nigeria.
Since 2001, we have worked closely with key stakeholders, including donors, government agencies, university teaching hospitals and other non-governmental organisations to fight the HIV scourge.
APIN’s goal is not just to contribute to the reduction of the rate of growth of the HIV epidemic in Nigeria, but also to the ultimate reversal of its course. Our prevention, treatment, care and support activities currently span forty-two sites in ten states of the Federation and are coordinated from our offices in Abuja, Lagos and Ibadan.
The growing complexity and dynamics of our program activities have brought about the need to invite applications from qualified candidates, with a view to filling the position of Executive Assistant at our head office in Abuja.
The job holder will have responsibility for providing a wide range of proactive administrative and executive support to the CEO’s Office, including activity planning, documentation, communication and reporting.

Job Vacancy Responsibilities
a) Manage the administration of the CEO’s office in order to provide an environment for efficient programming
b) Review and summarize miscellaneous reports and documents, as well as prepare background documents and outgoing mail as necessary
c) Maintain a network of contacts relevant to the organization on behalf of the CEO and facilitate interaction and communication on relevant matters Review documents and make summary notes to the CEO
d) Assist with the preparation of documents for presentation at stakeholder meetings
e) Proactively seek up-to-date knowledge of new developments in programming and brief the CEO adequately
a) Assist the CEO in prioritizing and tracking timelines and deliverables, as well as in following through on issues in a timely manner
b) Arrange travel schedule and reservations for executive management as needed
c) Supervise and arrange appointments, meetings as well as oversee travel arrangements for the CEO
d) Undertake specific projects initiated by the CEO in order to support the programs
e) Handle incoming and outgoing correspondences as referred by the CEO

Job vacancy Qualification and Experience
A good first degree and a minimum of four (4) years’ experience, preferably in the development sector; experience in managing confidential matters and working closely with top management is essential
Technical & Behavioural Competencies
a) Familiarity with the public health activities, especially in an HIV/AIDS environment
b) Self-managed, with excellent organizational ability
c) Ability to interact with all cadres of staff
d) Strong decision-making ability and attention to detail
e) Proactive, resourceful and efficient, with a high level of professionalism and confidentiality
f) Excellent written and verbal communication skills
g) Ability to work under pressure
h) Ability to work independently with little or no supervision
i) Computer literacy/skills in usage of personal productivity tools (Microsoft Word, Excel, PowerPoint, Internet browsing, emailing, etc.)

How to apply
Qualified and interested applicants should click on “apply” button below and complete the online application form. They should also upload their CV, which must contain a suitability statement, highlighting how their knowledge, skills and experience make them suitable for the position, and addressing the person specifications listed above. The statement should not exceed a page and must appear on the first page of the CV, which must be saved in Microsoft Word and as applicant’s name
.
APIN offers very competitive terms of employment and is an equal opportunity employer. Women who are qualified for the position are therefore encouraged to apply

Vacancy deadline December 6th, 2011