Secretarial Job Vacancy in a Manufacturing company in Nigeria, May 2014

Lorache Consulting - A reputable Nigerian Manufacturing company seeks the service of a Secretary

Job Title: Secretary to the MD
Location: Lagos
Qualification

• HND/B.Sc in Secretarial Studies/Management
• Must be able to use Microsoft office packages.
• Computer literate.
• Must be sharp, articulate, witty and willing to work unusual hours.
• 5 years work experience in an A rated organization with be a plus.
• Not more than 35 years of age.

• Full secretarial support to the Managing/Divisional Director.
• This includes:
• MD/RD’s time is used efficiently
• Ensure that the production of typing, including Board Reports,
• photocopying and faxing is accurately presented in a professional style and is in line with company procedures
• Preparation of Powerpoint presentations
• Collate company information as required eg. Director’s whereabouts,
• Company telephone lists, sickness records, holiday records etc. health and safety records.
• Responsible for all office administration, administration staff and office maintenance.
• Lead, motivate, communicate with, develop, appraise and performance manage staff to ensure staff are fully motivated to achieve best performance to meet the company’s needs.
• Ensure familiarity with Redrow Group’s Health, Safety and Environmental policies and comply with employee responsibilities.
• At all times comply with company policies, procedures and instructions.
• Plan and organise MD/RD’s work schedule to maximise their use of time, allowing adequate time for meetings to ensure that their day runs smoothly and they have achieved all they have planned to.
• Ensuring regular communication between yourself and the MD/RD, so that both of you are aware of movements/plans, ensuring that both of you have accurate information and your manager arrives promptly for meetings.
• Travel planning and booking accommodation as required.
• Handle all phone calls and mail, screening as appropriate
• Implement new ideas and methods and continue to seek ways of both improving contribution to the organisation’s goals and enhancing the reputation of the company.
• Arrange meetings and seminars, ensuring as appropriate that
• participants have all relevant papers in advance and ensuring specifically that the Managing/Regional Director is well prepared for meetings.
• Taking minutes at meetings, transcribe and present back to attendees accurately and in the appropriate format
• Ensure smooth running of Local Company Office administration and servicing Divisional and Group requests as necessary.
• Hold Administration Meetings
• Organise Social Functions
• Manage and maintain an effective filing system, ensuring that filing is completed on a regular basis, so all files are kept up to date and can easily be accessed by Managing/Divisional Director.