Association of Telematic Operators in Nigeria(ATON) recruitment for an Executive Secretary

ATON - Association of Telematic Operators in Nigeria.


ATON is recruiting to fill the below position:

Job Title: Executive Secretary

Location: Lagos

Job Description:
This position is responsible for a wide variety of secretarial and administrative duties for princpal officers and members of the Association including: supporting the Association’s Strategic Plan and Mission Statement;acting as the custodian of minutes; resolutions and ordinance books in accordance with the general requirements; updating the Administrative Code; creating and maintaining meeting agendas, including incorporating agenda material for presentation for routine, special and adjourned meetings.

Responsibilities:

• The ideal candidate among other things will be responsible for the following:
• Provide administrative and clerical support to the Association
• Schedule meetings and arrange conference rooms
• Manage and schedule travel
• Take and transcript dictation
• Maintain office procedures and plans all events
• Helps prepare office budget
• Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records
• Operate office equipment, such as the photocopying machine and scanner
• Relay directives, instructions and assignments to executives
• Receive and relay telephone messages
• Maintain hard copy and electronic filing system
• Handle information requests
• Prepare correspondence and statistical reports
• Organise outgoing and incoming correspondence
• Manage spreadsheets
• Greet and receive visitors
• Prepare confidential and sensitive documents
• Coordinates office management activities
• Determine matters of top priority and handle accordingly
• Prepare agendas for meetings as well as coordinate committees and task forces
• Performs all related duties as assigned

• Minimum of a 2.1 degree in any subject
• Knowledge of the organization and composition of letters, minutes, reports, charts, and spreadsheets
• Excellent typing and verbal communication skills
• Knowledge of scheduling and coordinating travel arrangements
• Ability to analyze and assess services and operations for quality, efficiency, and effectiveness and to make recommendations for improvements.
• Efficient stress and time management skills
• Ability to analyze and solve problems, as well as make rational decisions where necessary
• At least 3 years cognate experience performing a variety of administrative support functions including transcription and dictation of correspondence
• Administrative writing and reporting skills, professionalism, confidentiality & organization
• Knowledge of office practices, procedures, and computer software programs including Microsoft Office