Job Vacancies in Lagos at Tociano Nigeria Limited, November 2014

Tociano Nigeria Limited is recruiting to fill the position of:


Job Title: Administrative Executive
Location: Lagos
Responsibilities

• Ensure effective day to day running of the office
• Maintain the integrity of the Company's infrastructure
• Managing administrative activities involving purchase of equipments, maintenance of procurement, housekeeping, safety, security, verification of stationery stock, petty cash, courier, etc.
• Planning and preparing monthly reports pertaining to finance required for maintaining office infrastructure and facilities.
• Budgeting, cost control measures and ensuring timely implementation of the project
• Managing repair, maintenance & replacement of office equipments, appliances, furniture, furnishings, vehicles, building, etc.
• Scrutinize every requisition, ensuring quotes have been gotten from at least 3 vendors to ensure quality and cost saving
• Purchasing, Implementation and operations of security and surveillance
• Oversee acquisition, installation and commissioning of equipments that is required for the facility – IT Systems, air conditioning etc.
• Document branch requests daily and submit requisitions on Mondays
• Event management, organizing meetings, conferences, making travel arrangements and hotel reservations, taking minutes and keeping notes
• Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees
• Ensure company assets are registered immediately after purchase and numbered after delivery
• Carry out weekly collation of petty cash reports, monthly collation of other reports (e.g. Vendors' register) or as the need arises to ensure compliance
• Establish and maintain procedures for record keeping
• Oversee administrative office staff and prepare operational reports and schedules to ensure efficiency
• Plan or implement improvements to internal or external logistics systems or processes
• Prepare and submit weekly and monthly administrative reports

• Minimum of HND/ B.Sc in a relevant discipline
• 3 - 5 years of experience in a similar industry.

• Strong organizational skills
• Ability to multi-task
• Excellent time management skills

• Assist the Accounts Manager in preparing annual budgets, business plans and cash flow forecasts, scheduling expenditures;
• General book-keeping and implementing on-going control of cash transactions including reconciliation of bank statements and accounts and resolution of any discrepancies.
• Participate in the management of the company's inventory by monitoring, maintaining and updating inventory reconciliation.
• Monitor monetary sales activity in all store outlets by maintaining proper money management and deposit procedures and encouraging staff adherence to set sales target
• Calculating the company revenue and crosschecking if the cost and revenue match
• Contribute to the preparation of financial statements and management reports, including monthly and annual accounts.
• Work with the External Auditors to ensure a clean and timely year end audit.
• Assist in preparation of payrolls, records of prepaid assets, accounts receivable, accruals and payment of employee salaries.
• Assist the Accounts Manager to disburse petty cash for general office needs and disburse funds for approved payments
• Facilitate the timely and regular payment of utility bills and tax levies.
• Apply efficient and cost - saving initiatives and procedures for the organization.
• Protect organization's value by keeping information confidential and support overall organizational goals and objectives.

• Minimum of OND in a relevant course
• 1-3 years of experience.

• Math and detail-oriented skills
• High ethical standards and professionalism
• Familiarity with computer technology and knowledge of a variety of software programs related to the field
• Strong Communication Skills
• Advanced Microsoft Office Skills

• Create and implement online shop business plans
• Manage store’s website and social media accounts
• Process daily orders and responsible for the sales and profits of the e-store
• Provide exceptional customer service and resolve customer problems or complaints by determining optimal solutions
• Work closely with staff to take advantage of joint content, marketing, sales, and promotional opportunities
• Upload pictures of products on store’s website and social media platforms
• Publicise products on social media platforms
• Communicate, execute, and manage e-marketing plans in cooperation with other team members
• Facilitate search engine optimization
• Oversee the end to end process of Online store orders to th delivery of stock to the customer
• Manage speed of service results, controls inventory that is used for service orders, and is responsible for the overall organization and appearance of the service.
• Ensure all orders are properly documented and released for pick-up

• 2-3 years of experience
• Minimum of HND/BS.c in a relevant course of study
• Experience in Graphic Design, Adobe and Photoshop is an advantage.

• Excellent communication skills and proficiency in English
• Good knowledge of standard Microsoft Office programs
• Strong organizational skills and attention to details
• Strong experience in store operation management and customer service
• Demonstrated understanding of online marketing