Jobs
Graduate recruitment in an NGO (NERI Nigeria), January 21st 2015
An International Development Organization is seeking applications from qualified Nigerian nationals for the following position:
Job Title: Administrative Specialist
Position Summary:The
Administrative Specialist provides support to various administrative
and human resources functions and performs a broad range of
administrative, clerical and secretarial duties. This position will be
based at the head office located in Abuja, with program activities
expected to be carried out in the North Eastern states. Limited travel
may be required.
Reporting & Supervision:The Administrative Specialist reports to the Human Resources & Administration Manager.
Primary Responsibilities:Primary responsibilities include but are not limited to the following:
- With the guidance of HR & Admin Manger, maintain up-to date
and accurate computer and hard copy personnel files, prepare job
announcements/job descriptions, file documents in personnel files,
conduct interviews, recruit staff, and facilitate new employee
orientations and trainings.
- Handle general inquiries and requests for information and materials via email, mail and/or phone.
- Collect departmental updates for monthly organization report.
- Retrieve, log and sort resume inquiries
- Assist in organizing training sessions and/or workshops
- Manage and provide staff orientation; plan exit interviews.
- Ensure timely communication on employment changes i.e.
resignations, terminations, leave applications, time sheets and other
personal related information.
- Maintain employee telephone lists and floor map.
- Assist with ordering supplies and inventory management, as needed.
- Provide assistance with trip expense reports, photocopying, ordering reading and learning materials, as needed.
- Assist staff with mailing projects.
- Serve as main office point of contact for greeting and directing visitors
- Perform other duties, as assigned.
Qualifications:
- University degree in human resources, business administration, or related field is desired.
- Three years’ work experience in an office environment is required.
- Multi-tasking with positive attitude is required.
- Good communication and interpersonal skills are required.
- Proficient at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc.
- Experience in organizing and filing information is required.
- Attention to detail and ability to follow up on tasks to completion.
- Excellent record keeping and documentation skills are required.
- Flexibility and ability to work in busy environment.
- Experience of working in a conflict environment is a plus.
- Written and spoken fluency in English is required.
- Fluency in one or more of the local state languages in the North Eastern part of Nigeria is preferred.
Job Title: Procurement Specialist
Position Summary:The
Procurement Specialist is responsible for assisting with all facets of
the day-to-day procurement requirements for a busy international
development office. The scope of the position includes but is not
limited to completing procurement-related paperwork, collecting
quotations for goods and services, entering procurement information into
the project database, managing inventory and conducting spot checks,
completing inventory receipts and preparing payment requests. This
position will be based in Abuja, with program activities expected to be
carried out in the North Eastern states. Travel may be required.
Reporting & Supervision:The Procurement Specialist reports to the Procurement Director.
Primary Responsibilities:Primary responsibilities include but are not limited to the following:
- Apply procurement and cost-competition principles and bids received for goods and services.
- Ensure appropriate procurement actions and checks and balances for all procurement –related functions
- In coordination with the Procurement Officer and Procurement
Director, procure goods and services for program and operational
functions.
- Maintain and ensure compliance to developed procurement systems
- Supply goods and services to project sites in compliance with project requirements
- Ensure up-to-date and complete procurement files for all vendors for both operational and procurement supplies
- In coordination with the Procurement Officer and Procurement
Director, ensure that all goods and service procurement actions conform
to internationally accepted procurement best practices and Nigerian law
- Assist in regular procurement system audits and regularly review and verify market prices for standard items
- Assist Finance staff with the budget reviews and monitoring against expenditures
- Other duties as assigned
Qualifications:
- University degree is required.
- Minimum three years’ experience in procurement/logistics including contracts and service agreements
- Thorough knowledge of internationally accepted procurement best practices
- Proficiency with Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
- Strong analytical skills are required.
- Multi-tasking with positive attitude is required.
- Ability to establish and maintain effective, sustainable relationships with project staff and vendors is required.
- Prior experience with international organizations or international-funded projects is highly desirable.
- Experience working in a conflict environment is a plus.
- Proven ability to work under pressure
- Fluency in oral and written English is required.
- Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required.
Job Title: Grants Specialist
Position Summary:The
Grants Specialist is responsible for supporting the activities of the
Grants officer in the geographic area to which s/he is assigned. This
includes assisting with developing grant ideas, monitoring grant
implementation, closing grants and maintaining all related electronic
and paper files. Travel to field is anticipated. This position will be
based in Abuja, with program activities expected to be carried out in
the North Eastern states. Travel to field is anticipated.
Reporting & Supervision:The Grants Specialist reports to the Grants Manager.
Primary Responsibilities:Primary responsibilities include but are not limited to the following:
- Assist with management of all aspects of assigned grant
portfolio throughout all stages of project development, implementation
and closure; update associated trackers, such as the grant status and
closing trackers.
- Input data entry into the grants tracking database.
- Assist with the review of grant ideas to ensure they match
program objectives, include all relevant information, comply with grant
identification process, etc.
- Contribute to budgeting and procurement estimates for grant
implementation and verify information is documented and procedures are
followed.
- Assist Grants Officer(s) with preparing project proposals
through system database, incorporating project activities, deliverables,
monitoring and evaluation plan, media plan within specific timelines.
- Assist Grants Officer(s) with completion of required documentation, such as grant agreements and grant closing requirements.
- Help identify/document success/impact stories for reporting and documentation in the database.
- Coordinate with staff in all offices in order to complete
assigned tasks; engage in regular coordination with Procurement unit on
implementation issues.
- Provide maintenance of grant files.
- Travel to field offices for follow up/support on activity implementation, as needed.
- Perform other tasks, as assigned.
Qualifications:
- · University degree in public administration, economics, finance, business management or a related field is required.
- · Three years’ experience in grants management with international donor programs is required.
- · Experience in negotiating budgets, reviewing financial reports, file management is required.
- · Prior experience with internationally-funded projects is highly desirable.
- · Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
- · Ability to work under short deadlines and efficiently handle multiple tasks.
- · Attention to detail and the ability to function well in a team.
- · Experience of working in a conflict environment is a plus.
- · Fluency in oral and written English is required.
- · Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required
Job Title: Verification Officer
Position Summary:The
Verification Officer is responsible for assisting the Verification
Manager in investigating inconsistencies in operation or project
management areas, and verifying information to ensure compliance with
internationally accepted policies and regulations. This position will be
based at the head office, located in Abuja, with program activities
expected to be carried out in the North Eastern states. Regular travel
is expected.
Reporting & Supervision:The Verification Officer reports to the Verification Manager.
Primary Responsibilities:Primary responsibilities include but are not limited to the following:
- Support the Verification Manager in conducting verification process on any claims received.
- Ensure compliance with International Development policies and regulations.
- Identify and investigate inconsistencies or other shortcomings of the project in assigned areas.
- In collaboration with Verification Manager, identify and recommend,
as appropriate, efficiency improvements to policies and procedures.
- Assist the Verification Manager in reviewing overall budgeting and
financial information of the project including cash flow administration,
time sheet recording, and management of in-country expenses.
- Assist the Verification Manager in producing updated monthly reports.
- Review invoices and ensure they are done in accordance with internal procedures and International Development policies.
- Provide verification management and systems training for project staff.
- Assist in facilitating continuous improvements through providing
support to the project or grantees involved in project activities.
- Ensure the maintenance of a strong system of internal controls to ensure high level of quality assurance compliance.
- Ensure that all compliance files are maintained, organized, and accessible.
- Other tasks, as assigned.
Qualifications:
- University degree in quality management, quality assurance
science, auditing, finances, business administration or other related
field is required.
- Three years’ work experience in a related field is required.
- A broad understanding of issues related to international development is required.
- Good communication and interpersonal skills is required.
- Prior experience with International Development projects is highly desirable.
- Proficient at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc.
- Experience of working in a conflict environment is a plus.
- Written and spoken fluency in English is required.
- Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required.
Job Title: State Program Manager
Position Summary:The
State Program Manager (SPM) will be responsible for the development,
contracting, implementation and close-out of a portfolio of activities
at the state-level. The SPM will work with Abuja-based Program
Development staff, NERI Senior Management, and community stakeholders to
identify, prioritize and design activities that will respond to
community development priorities in order to further the objectives of
the NERI project. The SPM, working with state-level grants and
implementation staff, will be charged with oversight of project
activities to ensure that all tasks are completed within timeframe and
budget parameters defined during project design. The SPM will be tasked
with the programmatic and administrative closeout of all activities,
including final reporting, disbursement of funding (in concert with
finance staff) and disposition of any project inventory. The SPM will
serve as the main point of contact for state-level actors and community
stakeholders to ensure that all activities fit within a strategic and
coherent portfolio. The SPM will be expected to regularly report to
Program Development and Grants staff and receive management and guidance
from NERI Senior Management. The SPM will be expected to liaise with
various levels of stakeholders, including government officials, civil
society organizations and community actors; the selected candidate must
be able to maintain good relations with all associated parties. This
position will be based in at a state-level office in north eastern
Nigeria, with frequent coordination visits to Abuja.
Reporting & Supervision:The State Program Manager reports to the Program Development Manager.
Primary Responsibilities:Primary responsibilities include but are not limited to the following:
- Responsible general oversight of a portfolio of state-level projects.
- In concert with program development staff and senior management,
advice on programmatic design of new projects, monitor implementation
to ensure timely completion and adherence to budget and administrative
and programmatic closeout throughout the state-level.
- Work alongside Government of Nigeria (GoN) officials, community
stakeholders and civil society actors to ensure coherent and strategic
programming as part of a unified project endeavor
- Serve as the focal point for all state-level programming and
ensure that the GoN and communities are informed of the objectives and
purpose
- In coordination with Community Development Facilitators,
establish community-level project oversight committees to ensure
community buy-in of activities.
- Help set up transparent management and oversight mechanisms and
work to incorporate as wide a range of project beneficiaries, GoN and
other important stakeholders as possible
- Perform other tasks, as assigned.
Qualifications:
- · University degree in a related field is required.
- · Five years’ experience in grants management with international donor programs is required.
- · Experience in working with communities to implement grassroots development projects.
- · Prior experience with internationally-funded projects is highly desirable.
- · Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
- · Ability to work under short deadlines and efficiently handle multiple tasks.
- · Attention to detail and the ability to function well in a team.
- · Experience of working in a conflict environment is a plus.
- · Fluency in oral and written English is required.
- · Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required
Job Title: Grants Officer
Position Summary:The
Grants Officer is responsible for supporting a distinct portfolio of
program activities. This includes developing grant ideas in
collaboration with Program Development Office, supporting and monitoring
grant implementation, closing grants and maintaining all required
electronic and paper files. S/he will closely coordinate with Program
Development Officers to ensure that projects are developed and
implemented in a manner that advances project goals and current strategy
objectives. This position will be based at the head office, located in
Abuja, with program activities expected to be carried out in the North
Eastern states.
Reporting & Supervision:The Grants Officer reports to the Grants Manager.
Primary Responsibilities:Primary responsibilities include but are not limited to the following:
- Manage all aspects of assigned grant portfolio throughout all
stages of project development, implementation and closure. Manage
associated timelines and donor reporting requirements for individual
grant activities. Maintain internal trackers, such as the grant status
and closing trackers. Monitor grant portfolio pipeline of financial
commitments and disbursements.
- Serve as a key point of contact for information on related
project issues, coordination with partner organizations and
sociopolitical and development trends.
- Develop project ideas in coordination with Program Development Office.
- Manage strategy objectives/action plan for assigned grant portfolio per the approved work plan.
- Draft project ideas with estimated budgets and present them in internal Grant Review Committee meetings.
- Prepare project proposals in grant database incorporating
project objectives, activities, deliverables, monitoring and evaluation
plan, media plan, budget and timeline.
- Ensure compliance with donor and organizational policies,
procedures and regulations, throughout activity implementation. Ensure
thorough, audit-compliant documentation.
- Monitor project progress against the approved project
implementation timeline; identify delays and work closely with Program
Development Office to ensure projects stay on track.
- Track overall project development and identify trends to document ‘success stories’ and ‘lessons learned’.
- Engage in overall political analysis, impact assessment, and
participate in strategy development to advance the project goals.
- Review and contribute to the Final Evaluation Reports and prepare project documents for closing.
- Coordinate with staff in all departments to complete assigned
tasks; engage in regular coordination with Program, Procurement and
Finance units to quickly resolve implementation issues.
- Travel to project sites for follow up/support on activity implementation, as needed.
- Perform other tasks, as assigned.
Qualifications:
- University degree in public administration, economics, finance, business management or a related field is required.
- Five years’ experience in grants management is required.
- Prior experience with internationally-funded projects is highly desirable.
- Demonstrated experience reviewing and negotiating budgets, reviewing
financial reports, preparing for and monitoring audits of grantees, and
file management.
- Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
- Ability to work under pressure and efficiently handle multiple tasks
- Ability to work under own initiative or as a part of a team
- Experience of working in a conflict environment is a plus.
- Fluency in oral and written English is required.
- Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required
Job Title: Finance Officer
Position Summary:The
Finance Officer is responsible for providing effective financial
support to the project assuring compliance with internationally
recognized finance policies and procedures. The scope of the position
includes but is not limited to assisting with entering local
transactions in accounting software, running monthly reports, processing
travel advances, processing payroll, reviewing expense reports,
monitoring receivables and payables, ensuring compliance with Nigerian
and international finance regulations, ensuring adequate cash balances
to cover project activities and processing wire transfer requests. This
position will be based in Abuja, with program activities expected to be
carried out in the North Eastern states. Travel may be required.
Reporting & Supervision:The Finance Officer reports to the Finance Director.
Primary Responsibilities:Primary responsibilities include but are not limited to the following:
- Apply internationally accepted accounting principles and
procedures to analyzing financial information and prepare accurate and
timely financial reports.
- Ensure appropriate accounting control procedures.
- Monitor cash balances, prepare advance account reconciliations and bank reconciliations.
- Review local expense reports to ensure accuracy and compliance
with internationally accepted financial practices before reimbursement.
- Coordinate with program and administrative staff to ensure transactions are properly coded.
- Maintain a good system of records.
- Prepare wire transfer requests, if any.
- Coordinate with the bank for information regarding balance account, bank statements, exchange rates, etc.
- Work with the Finance Director to ensure compliance with internationally accepted financial practices and procedures.
- Prepare financial reports, as required.
- Communicate information in a way that demonstrates a basic
understanding of development assistance work, project culture, values,
and practices.
- Perform other tasks, as assigned.
Qualifications:
- University degree in accounting, finances or related field is required.
- Minimum of three years’ experience in accounting is required.
- Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
- Experience with computerized accounting systems is required.
- Strong analytical skills are required.
- Multi-tasking with positive attitude is required.
- Knowledge of payroll and tax issues.
- Ability to establish and maintain effective, sustainable
relationships with project staff and bank officials, as well as the
development community is required.
- Prior experience with international organizations or international-funded projects is highly desirable.
- Experience working in a conflict environment is a plus.
- Fluency in oral and written English is required.
- Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required.
Job Title: Program Development Manager – Governance
Position Summary:The
Program Development Manager for Governance (PDM-G) will lead flexible,
innovative, and rapid programming activities throughout Borno State. The
primary function of this position will be to identify, articulate and
propose new areas of work. The PDM-G will focus primarily on developing
activity ideas that support the Government of Borno State and are
coordinated with state government liaisons.
The PDM-G will ensure
that all processes comply with governing community development
regulations, task order specifications and procedures. The position will
be based in Abuja with extensive travel to Borno. The PDM-G will
provide management on the evolution of the Borno State political, legal
and economic situation and on how to continuously adapt the program to
ensure that it remains relevant, effective and immediately takes
advantage of programming opportunities as they arise.
Reporting & Supervision:The
Program Development Manager reports to the Country’s Program Director
and will provide technical leadership and oversight to the Borno State
Program Manager and Community Development Facilitators, who will assist
in activity development, activity implementation oversight and
reporting.
Primary Responsibilities:
Primary responsibilities include but are not limited to the following:
- Develop the overall program development strategy for Borno State
through constant news monitoring, contact with Borno State government
partners, contacting partners, donors, and regional staff;
- Develop and maintain productive working relationship(s) with Borno
State government liaisons. Communicate regularly through phone
calls/email/skype and face to face meetings;
- Manage grant activities and short term technical assistance grants in support of developing a coherent media strategy.
- Recruit, train and manage the Borno State Program Manager and Community Development Facilitators (CDFs)
- Manage processes and pipeline of Borno State activity development
and maintain overall responsibility for proposal submission, data entry,
development of proposal content and finalization of budgets to ensure
continually high standard of objectives, focus, accuracy, efficiency and
feasibility of grants to be approved. Activities will focus on
supporting the Borno State government and media;
- Oversee the programmatic implementation and monitoring of each
activity in coordination with providers, through Community Development
Facilitators and in coordination with the program’s Grant &
Procurement Manager. Also ensure the non-partisan implementation of each
activity and the achievement of outputs as stated in the activity
agreement using secondary sources of information;
- Input to grant and procurement award processes to ensure that
activity deliverables are achieved, including drafting scopes of work
for service providers and implementing partners, evaluating and
approving technical deliverables and setting deadlines to ensure on-time
delivery of project outputs;
- Gather lessons learned from the M&E teams and periodically
incorporate these into a revised Borno State program strategy, and
regional teams’ provincial work plans, resulting in overall improved
project design;
- Ensure that activity implementation is in accordance with
International Development rules and regulations and management policies
and procedures;
- Identify, review and manage lessons learned and best practices for
program activities through thorough completion of Final Evaluation
Reports to conclude project activities;
- Coordinate with Reporting and Communications team to provide inputs to weekly reports and success story products to donor;
- Respond to requests from the client as needed;
- Initiate and manage after-action reviews in coordination with
Investigation and Compliance team as needed for activities after
close-out.
Qualifications:
- University degree in political science, development or other related social sciences field is required; Master’s desired;
- Minimum of five (5) years professional experience (including at
least two years of supervisory experience) working in complex and
challenging field operational contexts;
- Prior experience with international development organizations,
particularly with transition programming, and/or programs that have
community-level engagement is required;
- Familiarity with policies and procedures in regards to financial
management, financial reporting, procurement processes, systems and
grants management at international organizations is required;
- Previous experience working in Borno State is mandatory;
- Willingness to travel to Borno State up to 50% of the time;
- Strong analytical, organizational and communications capacity;
- Fluency in oral and written communication skills in both English and Hausa; and
- Fluency in Kanuri is desired.
Job Title: Project Driver
Position Summary:The
driver is responsible for operating a vehicle owned by the organization
to provide transportation services to the employees and visitors of the
organization; to move expendable and non-expendable supplies, equipment
and furnishings, as necessary; ensure that preventive maintenance of
the vehicle is performed on a regular basis. The position will be based
in Abuja, Nigeria. Travel is expected throughout North-East Nigeria.
Reporting & Supervision:The project driver reports to the Human Resources & Administration Manager.
Primary Responsibilities:Primary responsibilities include but are not limited to the following:
- Assist the project staff in obtaining and facilitating movement to different project sites.
- Arrange for vehicle repairs, when necessary, and ensure that the vehicle is kept in good working condition.
- Log official trips, daily mileage, gas consumption, maintenance, oil changes, etc.
- Ensure that all required procedures and laws are adhered to when driving.
- Collect and deliver mail or other type of correspondence, when required.
- Provide safe transportation to passengers.
- Assist in moving supplies, equipment and furnishings, as necessary, from one location to another.
- Provide airport pick-up/drop-off services to official visitors of the project.
- Perform other related duties, as assigned.
Qualifications:
- Completion of Secondary School is required.
- A minimum of 3 years’ experience driving a motor vehicle is
required. At least 1-2 years of experience with an International
Organization is preferred.
- Excellent knowledge of different regions in the country is required.
- Working knowledge of the rules and regulations involved in the safe and efficient operation of driving is required.
- Valid Nigerian Driver’s license is required.
- Clean driving record/history is required.
- Excellent Communication skills are required.
- Experience of working in a conflict environment is a plus.
- Good working knowledge of English is required.
- Fluency in one or more of the local state languages in the North Eastern part of Nigeria is preferred.
Job Title: Verification Manager
Position Summary:The
Verification Manager is responsible for managing the process of
identifying and investigating inconsistencies in operation or project
management areas, reviewing the financial and budgeting components of
the program, ensuring compliance with International Development policies
and regulations, verifying the information and assisting in raising
overall performance and integrity at the organization. This position
will be based at the head office, located in Abuja, with program
activities expected to be carried out in the North Eastern states.
Travel is expected.
Reporting & Supervision:The Verification Manager reports to the Country’s Program Director.
Primary Responsibilities:Primary responsibilities include but are not limited to the following:
- Develop and maintain a thorough technical understanding of
current operational systems / processes and policy requirements within
the project.
- Identify, recommend and, as appropriate, oversee the
implementation of continuous efficiency improvements to policies and
procedures.
- Ensure compliance with International Development policies and regulations.
- Constantly challenge ways of working and seek continuous improvements.
- Review overall budgeting and financial information of the
project including cash flow administration, time sheet recording, and
management of in-country expenses.
- Track and review financial information of project activities and
maintain spreadsheets with current project expense data for
verification purposes. Provide Country’s Program Director with updated
monthly reports.
- Review invoices and ensure they are done in accordance with
internal procedures and International Development contract terms.
- Review the procurement activities of the project to ensure
consistency with the policies and regulations of the International
Development contract terms.
- Provide verification management and systems training for project staff.
- Facilitate continuous improvements through providing support to the project or grantees involved in project activities.
- Ensure the maintenance of a strong system of internal controls to ensure high level of quality assurance compliance.
- Ensure that all compliance files are maintained, organized, and accessible.
- Other related tasks as assigned.
Qualifications:
- University degree in quality management, quality assurance
science, auditing, finances, business administration or other related
field is required.
- Five to seven years work experience in a related field is required.
- Three to five years’ experience in finance and handling financial transactions in desired.
- A broad understanding of issues related to international development is required.
- Good communication and interpersonal skills is required.
- Management experience is required.
- Prior experience with international organizations is highly desirable.
- Proficient at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc.
- Experience of working in a conflict environment is a plus.
- Written and spoken fluency in English is required.
- Fluency in one or more of the local state languages in the North Eastern part of Nigeria is preferred.
How to Apply
Interested applicants for this position MUST submit the following documents before 31st January, 2015
- A current resume or curriculum vitae (CV) listing all job responsibilities AND
- A cover letter.
Please reference the job title and location on the cover letter and resume or CV.
Alternatively, Please Submit Applications to:
PO Box # 20350
ATTN: Human Resources Office
Abuja FCT, Nigeria.
Or to the following e-mail address:
[email protected]
Only short-listed candidates will be contacted.