FHI 360 Jobs for a Finance and Administrative Associate, February 15th 2015

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and
Technology; creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories.

FHI 360 is recruiting to fill the position below:

Job Title: Finance and Administrative Associate

Job ID: 14878
Location: Birnin Kebbi, Kebbi

Job Summary / Responsibilities

• Provide main support with problem resolution on CO cash accounts, bank resolutions, finance systems, resolution of audited questioned costs, and financial close outs at the state level.
• Ensure the accurate keeping of all books of account for the state office, including checking account, equipment and supply registers and all accounting records.
• Keep proper office records/filings as appropriate.
• Record minutes of staff meetings and circulates same amongst the field staff.
• Coordinate all travel details/logistics for the staff, consultants and TDyers including booking hotel accommodations and arranging for airport and hotel pick-ups.
• Provide logistic support for workshops and trainings.
• Coordinate all records/storage of supplies for the state office.
• Ensure that a register for Inventory Supplies and Non-expendable property is maintained and updated in a timely manner, and ensure the safety of MAPS project property.
• Provide support to and coordinate the FHI/Nigeria (MAPS) activities within USAID and PEPFAR guidelines and regulations.
• With relevant parties from programs, finance and contracts and grants, support the development of sub-project documents, work plans and budgets.
• Oversee capacity building activities and other support to local implementing agencies (IAs) in the focus states.
• Serve as point of contact for logistical and administrative needs in the state.
• Coordinate all administrative and secretarial support services for the field office (as relevant).
• Prepare monthly and annual financial reports, including financial status of sub-projects account activities and submit reports with supporting documents on time to the Finance Director in Abuja.
• Oversee contractual issues for the state offices.
• Ensure that a register for Inventory Supplies and Non-expendable property is maintained and updated in a timely manner, and ensure the safety of MAPS project property
• Check the availability of budget; ensures that payment vouchers are properly completed and are adequately supported by relevant documents before they are processed
• Ensure continuous flow of funds to state office and to sub recipients and retirement of finance and program advances to the State.
• Perform other duties as assigned.

• Supervisory Responsibilities - Supervises Drivers and Utility/Office Assistant at state office

• B.Sc or HND in Accounting, Business Administration or Economics and 4 years relevant experience.
• Minimum of 2 years supervisory experience in office management and administration.
• Experience in managing financial records of donor-funded organizations, and familiarity with donor and local contractual procedures is an advantage.