USAID Jobs in Abyja, Nigeria for a Procurement Assistant

USAID/Nigeria in Abuja is seeking to employ a suitable and qualified candidate for the position of:


Position Title: Procurement Assistant

Position Grade: FSN-8
Location: Abuja
Work Hours: Full-time; 40 hours/week

Basic Function of the Position
Under the supervision of the Deputy Executive Officer the incumbent is responsible for procurement of variety of commodities and services for USAID/Nigeria. This includes, but not limited to Service Contracts, Blanket Purchase Orders, Contracts, Purchase Orders, Task Orders and Delivery Orders. S/he procures commodities and services for staff both OE and Program funded activities under $150,000 by contract or purchase order action, either locally, from a third country or from sources in the United States in accordance with USAID policies and regulations.

The job holder organizes and coordinates technical committees for the review of proposals and to obtain technical reports for procurement actions. For items to be ordered from General Services Administration, verifies and/or identifies stock numbers from GSA catalogues, and maintain contact with supplier firms, in order to facilitate resolving procurement problems. S/he prepares public Voucher for Purchases and Services to cover all procurements actions for payment to vendors.

Position Requirements
Note: All applicants MUST address each selection criterion detailed below with specific and comprehensive information supporting each criterion in the application letter or the application will not be considered.

• Completion of university degree or its equivalent in Management, Procurement, Social Sciences, Business Administration and other related field is required.
• Knowledge of department of state and USAID procurement regulations, instructions and procedures of US federal specifications and standards relating to items purchased is required.
• Incumbent must have good working knowledge of local market practice and supplies as well as pricing practices.
• Must have skills in negotiating for the best price via personal contacts, telephone or correspondence and in preparing precise specifications and ability to deal with a wide variety of supplies.
• Minimum of (3) three years’ experience in procurement/purchasing, of which at least 2 years should be in responsible purchasing work is required.
• Level IV (fluency) Speaking/Reading/Writing in English Language is required. Level II (limited knowledge) Speaking/Reading/Writing in Yoruba, Hausa or Igbo Language is required.

• Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
• Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.
• employees serving a probationary period are not eligible to apply.
• Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
• Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.

• Application for US Federal Employment (DS-174); or a current resume or curriculum vitae that provides the same information as a DS-174; plus,
• Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application.
• Any other documentation (e.g., essays, certificates, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above.
• A type-written and signed application letter specifically applying for this position, and addressing the minimum requirements as advertised. Please reference the job title and announcement number on the application letter.
• Limit all electronic (e-mail) submissions to one entry/e-mail not larger than 5MB. Please submit attachments in PDF and Word formats, not pictures.
• E-mails received without the appropriate subject line and incomplete applications will not be considered.