Finance and Admin Manager Job in Nigeria at Jhpiego

Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University. For 40 years and in over 155 countries, Jhpiego has worked to prevent the needless deaths of women and their families.


Jhpiego works with health experts, governments and community leaders to provide high-quality health care for their people. Jhpiego develops strategies to help countries care for themselves by training competent health care workers, strengthening health systems and improving delivery of care.

We are recruiting to fill the vacant position of:

Job Title: Finance and Admin Manager

Job ID: 2015-2180
Location: Nigeria

Job Description

• Finance and Administration Manager will be responsible for providing the financial and administrative management for a new USAID-funded project in Nigeria which will contribute to state-level reduction in under-five child and maternal mortality, and to increased capacity of health systems (public and private) to sustainably support access to primary health care.
• This includes oversight of all financial and contractual aspects of the project and work closely with project staff to ensure accurate financial, contractual and administrative reporting of the project.
• The Director will ensure that the financial reports are compatible with standard accounting practices and follow Jhpiego and USAID rules and regulations.
• Manager will also be responsible for ensuring cost consciousness, efficient spending and for implementing and maintaining an on-site financial accounting and bookkeeping system required to assure the integrity and effective performance of project financial operations.

• Oversee all financial planning, budgeting and reporting for the project
• Provide guidance to Chief of Party regarding the financial requirements of the project and office operations
• Prepare accurate budgets, track expenses, ensure that required financial controls and cost-performance monitoring mechanisms are in place and adhered to, prevent over or under expenditure of budgets, ensure proper safeguards of funds and ensure compliance with established USG and headquarters’ financial, accounting and administrative procedures
• Review, reconcile and monitor all project accounts, including major program operating accounts and petty cash operations involving cash advances
• Determine updated monthly project accruals and projections to support forecasting accuracy and program completion, as required
• Manage all sub-grants to local grantees ensuring sub-awardees’ compliance and reporting
• Ensure that Jhpiego personal files for project staff have all the relevant records including employment agreement and job description
• Work losely with auditors during audit of the program
• Serve as a resource person for non-finance staff on USAID, JHU and Jhpiego rules and policy
• Provide financial oversight to finance officers
• Ensure that proper human resources administration procedures are in place for project staff, including tracking of leave, sick days, absence and other human resources actions
• Ensure compliance by all assigned staff to the JHU and Jhpiego timekeeping requirements, as well as, the staff’s timely approval of timesheets.
• Provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel for staff and consultants, financial oversight of local sub-grantees (as needed) and maintenance of office inventory
• Provide guidance and support for contracts development and management
• Provide financial capacity-building for local grantees
• Maintain and administer project financial accounting system
• Prepare the monthly financial report by using adapted finance software (QuickBooks)
• Use various software applications such as spreadsheets, relational databases, statistical packages, and graphic packages to assemble, manipulate, and format data and/or reports
• Implement and oversee a detailed financial reporting and reimbursement process in accordance with Jhpiego's established financial system
• Make in-country budget adjustments and other cost improvement measures, as required
• Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting
• Work collaboratively with the project team and headquarters staff to ensure proper project and financial reporting, spending and compliance with project terms and conditions
• Provide financial reports, including pipeline analysis, quarterly project reports, or as requested by the donor
• Ensure that USAID resources are appropriately directed to program priorities and are in line with program work plans
• Contribute to program team in developing work plans and annual budgets for program activities and local office costs

• Advanced degree in finance, accounting, business or relevant field.
• 10 years' financial and cost management experinee in international development program operations, preferably in Sub-Saharan Africa
• 5 years' senior-level finance and administrative experience for international health programs with annual budget over $5 million
• Results-oriented but with the ability to understand the need for flexible processes
• Strong knowledge of federal cost principles, administrative requirements, and other applicable rules and regulations regarding implementation of federal awards
• Excellent oral and written communications skills in English.
• Proficiency in QuickBooks and MS Office (Word, Excel, Access and Power Point)
• Ability to travel nationally and internationally up to 30% of time.
• Knowledge of USG cooperative agreements and grant/contract management regulations
• In depth knowledge of USG cost principles, including USAID regulations, GAAP accounting rules and grants contract management
• Knowledge of global operations and ability to determine and assign priorities with respect to field office support requirements and issues
• Experience must include financial analysis and reporting, cash flow analysis, budget development and forecasting
• In-country field experience, including supporting implementation of national/provincial/district-level programs
• Ability to develop and implement new procedures and work processes to more effectively support the coordinated implementation of global programs and offices
• Strong time management skills and ability to work in an unstructured environment