Jobs
Procurement & Logistics Officer Job Vacancy at Women for Women International (WfWI)
Women for Women International (WfWI) provides women survivors of war,
civil strife and other conflicts with the tools and resources to move
from crisis and poverty to stability, self-sufficiency, and active
citizenship, thereby promoting viable civil societies.
WfWI has an
immediate opportunity for a Procurement and Logistics Officer for our
Nigeria Country Office. The position will be located in Enugu State
Job Title: Procurement & Logistics Officer (P&LO)
Purpose
The Procurement & Logistics
Officer (P&LO) is responsible for the efficient coordination and
management of all Women for Women International –Nigeria procurement and
logistics in accordance with organizational guidelines and procedures.
Duties and responsibilities:
Procurement
1. Ensure that all Procurement complies with WfWI policy, guidelines
and procedures, and specific donor requirements as applicable.
2.
Following approved Purchase Requisitions, prepare Request for
Quotations, Public Tender Dossier (for high value orders), Comparative
Bid Analysis, Purchase Order, etc.
3. Work closely with the program
staff in Nigeria to develop and implement quarterly procurement plans,
in accordance with project activity plans, timelines based on annual
budgets.
4. Conduct regular market surveys on prices and responsible
for ensuring that Women for Women International is getting ‘value for
money’ in all its purchases /services.
5. Participate in budget
development to ensure coherence and accuracy in projecting the estimated
prices and volume of required supplies and materials.
Asset & Stock Management
1. Develop and oversee a centralized Asset Register for WfWI-Nigeria
to ensure timely and accurate information on all assets at all times,
including assignment of asset numbers to new items upon purchase,
tracking the movement/assignment of items, condition of assets, disposal
of assets, etc.
2. In coordination with WfWI Headquarters, oversee
the timely and accurate insurance of all assets and property, through
management of annual insurance contracts.
3. Ensure that disposal of
obsolete or damaged assets is properly approved and documented, and that
any donation, destruction, or sale of assets is conducted according to
WfWI policy guidelines and donor requirements, as applicable.
4.
Responsible for the stock management of program supplies and equipment
with an efficient tracking system to record goods in/out of stock.
Transport
1. Manage the WfWI Nigeria fleet of vehicles ensuring timely
renewal of all required registration, licensing and insurance of
vehicles.
2. Oversee the rental of vehicles when necessary and according to established procurement and contracting procedures.
3.
Conduct monthly verification of Vehicle Mileage Logsheet and Fuel
Consumption Analysis. Oversee any country office vehicle repair and
maintenance
Security
1. Support the development, implementation and maintenance of a
Security Management and Contingency Plan for the WfWI Nigeria country
office, working closely with the Country Director. Ensure that this plan
is integrated and adapted appropriately and linked operationally to
training sites.
2. Ensure the safety and security of WfWI Nigeria offices assets and property
3.
Serve as Security Focal Point for the Nigeria office and maintain close
contact with WfWI security focal points in field offices to monitor the
security situation and provide security updates to management, as
required.
SKILLS AND QUALIFICATIONS
- Minimum Bachelor degree in Supply &Chain Management Procurement, Business Administration or related discipline.
- Ability to work independently, prioritize tasks, meet deadlines and to take initiative.
- Excellent computer skills in MS Office, Excel, and Email applications.
- Fluency in English and local languages skills required (reading, writing and speaking); Igbo language is an advantage.
- At least three (3) years’ work
experience in Procurement & Logistics, preferably with an
international NGO, including at least two (2) years in a supervisory
role.
- Demonstrated experience supervising support staff including drivers and with a good understanding of motor vehicles.
- Highly organized and detail-oriented with strong analytical and problem-solving abilities.
- Ability to handle confidential and sensitive information with discretion is required.
How to Apply
All interested candidates should submit a CV not more than 4 pages with cover letter as one document
to: [email protected] Please state
(Procurement and Logistic Officer) in the Subject line. Application deadline: May 15th, 2015. Applications received after the deadline will not be considered.
