Jobs
Jobs at UNOPS for a Project Accountant
UNOPS mission is to serve people in need by expanding the ability of
the United Nations, governments and other partners to manage projects,
infrastructure and procurement in a sustainable and efficient manner.
Within these three core areas of expertise, UNOPS provides its partners
with advisory, implementation and transactional services, with projects
ranging from building schools and hospitals, to procuring goods and
services and training local personnel. UNOPS works closely with
governments and communities to ensure increased economic, social and
environmental sustainability for the projects we support, with a focus
on developing national capacity.
Working in some of the world’s
most challenging environments, our vision is to advance sustainable
implementation practices in development, humanitarian and peacebuilding
contexts, always satisfying or surpassing partner expectations.
With over 7,000 personnel spread across 80 countries, UNOPS offers
its partners the logistical, technical and management knowledge they
need, wherever they need it. A flexible structure and global reach means
we can quickly respond to our partners' needs, while offering the
benefits of economies of scale.
Job Title: Project Accountant
Background Information - Job-specific
This
position is advertised by UNOPS on behalf of the Global Fund and the
level and remuneration are based on the Global Fund’s applicable scales
and policies.
The Global Fund is a 21st-century organization designed to accelerate
the end of AIDS, tuberculosis and malaria as epidemics. As a
partnership between governments, civil society, the private sector and
people affected by the diseases, the Global Fund mobilizes and invests
nearly US$4 billion a year to support programs run by local experts in
more than 140 countries. By challenging barriers and embracing
innovative approaches, we are working together to better serve people
affected by the diseases.
In close collaboration with the Nigerian Ministry of Health’s
National Products Supply Chain Management Programme (NPSCMP), we are
embarking on an ambitious and innovative approach to the challenges
across Nigeria’s supply chain.
Our Client is a consortium of International Health Projects Funding
Agencies collaborating with the Federal Ministry of Health and Principal
Recipients of the Global Fund in Nigeria.
The Consortium
intends to support the Federal Ministry of Health (FMOH) Nigeria Supply
Chain Integration Project Office in Abuja. In this regard, there is a
need to fill key positions in the project office. Applications are
hereby invited from interested and suitable qualified individuals.
Functional Responsibilities
The Project Accountant shall report to, and secure financial approvals from, the National Coordinator. The Project Accountant shall:
- Effectively plan, manage, monitor, and forecast Financial Management
Systems operations with clear structures, roles, and responsibilities.
- Own and implement a policy with clear procedures of zero tolerance
for fraud, financial mismanagement and other forms of malpractice.
Continuously review and assess the effectiveness and efficiency of the
financial management policies, procedures and processes and identify
improvement where necessary.
- Develop knowledge of staff to implement Financial Management System
operations (PMO and Contractors) and periodically visit implementing
partners (Contractors) and provide training and Technical Assistance in
the areas of Finance and support contractors’ accountants and other
staff to ensure Global Fund financial management standards are
upheld.
- Work with users to prepare work plans and budgets/forecasts for the
project and oversee monitoring of all budgets on a continuous basis.
Ensure implementing partners (PMO and Contractors) have a clear work
plan and budget, while ensuring the prompt preparation of regular and
reliable financial statements and reports
- Prepare necessary audit schedules including trial balance, details
of fixed assets etc. for the conduct of the annual audits by the
external auditors and Local Fund Agent (LFA). Furthermore, manage
relationship with the Fiduciary Agents (FA).
- Lead in identifying areas for efficiency savings and re-allocation if necessary to ensure consistency with the targets
- Propose realistic and implementable measures to manage project
financial risks and improve financial capacity of the project office
where necessary
- Accurately and promptly record all transactions, disbursements, and balances
- Manage the process of disbursing funds in a timely, transparent, and accountable manner
- Support management of vendor relationships, bill payment and invoices in a timely manner.
- Manage all project assets, ensuring satisfactory level of
accountability and internal control at all times, maintain asset
register, and ensure that insurance/policies on Assets are paid as and
when due.
Perform any other work that may be assigned by the Project Managers and National Coordinator
Competencies
Technical Competencies:
Organising the Financial Management Function: Planning, Managing, Monitoring and Forecasting
- Effectively plan, manage, monitor, and forecast Financial Management
Systems operations with clear structures, roles, and responsibilities
Organising the Financial Management Function: Managing Risk and Anti-Fraud Policies
- Schedule of risk monitoring and number of financial risks identified and timeliness of risk management updates
- Schedule of internal and external financial risk management monitoring reviews and the extent to which it is followed
Organising the Financial Management Function: Policies & Procedures
- Ensure compliance with NSCIP and Global Fund policies and procedures, systems and practices;
- Continuously review and assess the effectiveness and efficiency of
the financial management policies, procedures and processes and identify
improvement where necessary
Organising the Financial Management Function: Maintain & Develop Financial Staff
- Develop knowledge of staff to implement Financial Management Systems operations
- Periodically visit implementing partners and provide training and Technical Assistance in the areas of Finance
- Provide technical financial support to contractor and PMO
accountants and other staff to ensure Global Fund financial management
standards are upheld; arrange additional training/capacity building for
implementing partners as required
Budget system: Budgets and Financial Reporting
- Prepare work plan and budget/forecast for the grant and oversee
monitoring of all budgets on a continuous basis; Ensuring
PMO/implementing partners have a clear work plan and budget;
- The prompt preparation of regular and reliable financial statements and reports
Accounting system; Data & Transaction Recording
- Accurately and promptly record all transactions, disbursements, and balances
Treasury system; Treasury & Disbursement
- Ensure that project documentation and filing procedures (including
effective filing of hard copies and effective back up system) are
implemented and an up-to-date file is maintained for each Implementer
and PMO with timely inclusion of all relevant documents, including
copies of communication/disbursement records
- Ensure that funds are disbursed to the PMO/Implementers on a timely
and efficient manner considering the fulfillment of conditions precedent
to disbursement.
Purchasing system; Non-health Product Procurement
- Adequate procedures, oversight, and performance for procuring
non-health products to Support management of vendor relationships, pay
bills and invoices in a timely manner.
Asset management system: Safeguard financial and physical assets such that there is evidence of:
- Managing all project assets, ensuring satisfactory level of accountability and internal control at all times;
- Maintain asset register, and ensuring that insurance/policies on
Assets are paid as and when
due;
Audit arrangements; Accountability & Oversight
Maintain and use adequate FMS accountability, audit, and oversight mechanisms such that:
- Preparation of necessary audit schedules including Trial balance,
details of fixed assets etc. for the conduct of the annual audits by the
National Malaria Elimination Programmes and NACA external auditors are
completed on a timely basis.
Others
- Organization & Planning: Ability to handle multiple tasks and recognize priorities, working within tight deadlines;
- Project coordination experience, and the ability to work well with
all levels of internal management and staff, as well as outside clients
and vendors;
- knowledge/sensitivity on local social, political, economic realities
and dynamics in order to use appropriate influencing and dialogue
strategies; Ability to share this information with others, generating a
common interest and team working dynamics around this issue; tailor
management strategy accordingly and adjust the management response to
challenges and problems arising.
- Computer skills: Proficiency with Microsoft Outlook; Word and Excel with knowledge of Power Point desirable, Internet research;
Core Competencies:
- Personal Effectiveness: Proactively find innovative
and creative solutions, be efficient and reliable, adapt to change and
uncertainty, be decisive and act with integrity;
- Core Expertise: Passion for building and developing core skills for the role and contribute knowledge outside of their immediate role;
- People Leadership: Effectively motivate, influence
and develop others, drive high performance, inspire people to follow
them and act as a role model;
- Working with Others: Build effective internal and
external relationships, involve others to solve problems and treat
others with consideration and respect;
Education/Experience/Language requirements
Education
- University Degree in Finance or Accounting and a professional
qualification such as a Chartered Accountant, Certified Public
Accountant, Chartered Financial Analyst is essential.
Experience
Essential:
- 7 to 10 years of demonstrated progressive experience in financial
analysis and decision-making, obtained with an international accounting
firm, bilateral or multilateral aid agency, government department,
industry, or a commercial or investment bank;
- Experience in financial, regulatory, and grant-making or contracting processes;
- Demonstrated experience of having to make budgetary decisions or approvals;
- Experience of supervising a team and having to make decisions around performance management within a finance function.
Desirable:
- Grants and project management experience, preferably in the health,
social or financing sector would be an advantage as well as relevant
experience in developing countries;
- A good understanding of the Global Fund operations
- Experience of working within an international or regional sphere of activity.
Language
- An excellent knowledge of English is required for this role.
Additional Considerations
- Please note that the closing date is midnight Copenhagen time (CET)
- Applications received after the closing date will not be considered.
- Mandatory cover letter: Please ensure your
application is supported by a one-page cover letter. In your letter
please explain clearly the skills, experiences and characteristics that
make you especially suited to the advertised role.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.
How to Apply
Interested and suitably qualified candidates should click
here to apply online before 20th August, 2015
