FHI 360 Job in Abuja for an Administrative Assistant

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education,
nutrition, environment, economic development, civil society, gender, youth, research and technology - creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories. We are currently seeking qualified candidates for the position of: Technical Officer-Monitoring & Evaluation-CQI & PHE

We are recruiting to fill the position below:

Job Title: Administrative Assistant

Job ID: 16656
Location: Abuja
Area: Global Health, Population & Nutrition

Job Description

• This position is characterized by the performance of a variety of administrative and office support duties.
• The range of duties includes, but is not limited to, collecting and verifying data, summarizing and reconciling information or financial data, records management, review and processing, research and inventory.
• Positions may serve as the primary staff assistant to a department or manager. At the advanced level, may serve as a lead worker or may provide supervision to other employees.
• Positions require knowledge of organizational and departmental policies and procedures in order to communicate information involving programs, functions, and services.
• Duties performed may include preparation of documents and reports, the use of office technology, compiling records, organizing and maintaining files, posting information , greeting/referring/assisting others, mail distribution, and photocopying.

• Answers phones.
• Takes messages or fields/answers routine and non- routine questions.
• Provides information to callers.
• Receives and distributes incoming mailing and coordinates outgoing mail, including courier services, postage meter account, and interoffice mail distribution.
• Schedules meetings and meeting arrangements.
• Provides meeting support as needed (e.g. scheduling conference rooms, coordinating food, logistics).
• Communicates with both internal and external personnel as required.
• Prepares and maintains documentation, plans, reports, schedules, databases, spreadsheets, logs, etc. to support functions.
• Assignments vary based on department and/or functional area.
• May handle special projects and execute research and data analysis tasks.
• Works in cooperation with other Administrative Associates to cover phones.
• Provides administrative support to staff for copying, faxing and large- scale mailings.
• Responds to staff requests for administrative support as needed.
• Sets up and maintain files, prepares reports, presentations and graphics, provides employees with office supplies, performs data entry, proofreads, and compiles special reports.

• University degree, recognized equivalent or HND.
• Familiarity with administrative and secretarial skills is an advantage.
• Familiarity with international NGOs is an advantage.