Jobs

Document Controller Job in Lagos at Pier One Explorer

Aug 2, 2016, 11:22 AM

Pier One Explorer is committed to providing world-class, personal, consistent, and professional travel management services that WOW our customers. We are people centric, service focused, and technology driven.
Pier One Explorer is recruiting to fill the position below:

Job Title: Document Controller
Location: Lagos
Role Responsibilities

To implement sourcing plans with the goal of assuring specified quality, required delivery times and minimizing the total cost of the products and services.
To support technical and engineering personnel with project support duties.
To liaise with contractors on all facilities management requests.
To act as the point of contact for personnel with maintenance issues in the office(s).
To reconcile weekly project hours for project crew, subcontractors and staff.
To assist with contract close outs including check-lists, signing and the archiving of documents.
To provide technical support for the planning lead and planners as
To maintain incoming/ outgoing correspondence registers and report weekly on action logs.
To provide administration support and process all meeting minutes for progress meetings, management meetings and sponsor meetings.
To liaise with document control and document expeditors regarding reviews and the approval of document and weekly reporting.
To assist with the formatting of documents.
To issue updated project documentation to contractors.

Qualifications

5 years of relevant work experience.
A Bachelor of Science degree, Higher National Diploma or an equivalent degree in an Administrative, Technical or Science discipline.
Attention to detail and high level accuracy in proof reading documentation (including emails) prior to distribution.
Respect for and understanding of confidentiality.
Eloquent and clear communication in the English language to construct emails and minute-taking.
Knowledge of document control procedures.
Ability to work within a team environment as well as autonomously.
Highly self-motivated, methodical in approach to completing tasks, detailed and organized.
Contribute and show initiative towards administration improvements
Advanced use of the Microsoft Office Suite (Excel, PowerPoint, Word, Project and Outlook).
Ability to establish and maintain complex spreadsheets, databases and records for the purpose of controlling and managing site activities.
Strong IT skill is an added advantage.
Personal qualities
Strong administrative skills.
Strong oral and written communication skills.
Strong interpersonal and leadership skills.