GE Nigeria Job for an Executive Assistant, August 2016

GE is the world’s Digital Industrial Company, transforming industry with software-defined machines and solutions that are connected, responsive and predictive. Through our people, leadership
development, services, technology and scale, GE delivers better outcomes for global customers by speaking the language of industry.

We are recruiting to fill the position below:

Job Title: Executive Assistant
Job Number: 2699870
Location: Lagos, Nigeria
Business: GE Corporate
Business Segment: Corporate Finance & Operating Components
Role Summary/Purpose

• This position will provide efficient and effective administration service and project management support to Senior Executive Leaders in Nigeria.
• The ideal candidate needs to show tangible evidence in meeting the essential responsibilities of the role at least 90% of the time

• The Executive Assistant is responsible for defined work or projects with moderate complexity.
• In this role you will follow an individual work plan and meets day-to-day short-term objectives and resolve issues through immediate action or short-term planning.
• Provide overall office management and administrative duties such as phone coverage, call screening, memos and letters to the executives
• Process Travel & Living (T&L) expenses for the executives
• Prepare presentations, reports, spreadsheets, meeting minutes and other business information
• Assist in managing expense accounts and budgets
• Provide discrete and confidential coordination of sensitive company information
• Use discretion in interfacing with all levels of individuals, internally and externally
• Anticipate needs and accomplishes responsibilities without direction
• Prepare, evaluate, and edit incoming and outgoing communications for the executive
• Manage multiple projects and priorities and initiates follow up to ensure timely achievement of commitments
• Establish and maintain strong communication links with Group, Division, and Department level secretarial and administrative personnel
• Proactively coordinate the executives' calendar, which is comprised of heavy meeting scheduling and extensive travel coordination
• Plan, schedule, and arrange business meetings and travel itineraries; maintain passport and visa requirements; prepare and reconcile expense accounts for the Division
• Direct business contacts to appropriate managers
• Make complex travel arrangements and coordinates itineraries

• Bachelor's degree from an accredited university in a relevant field
• 3- 5 years’ experience with GE or similar multinational supporting Officers and Senior Executives international travel
• Excellent knowledge of MS Office suite
• Excellent project management skills, good business acumen and attitude in order to support Executive
• A valid NYSC discharge or exemption certificate will be required (please indicate clearly on your resume)
• Must have valid authorization to work full-time without any restriction in Nigeria
• Excellent calendar management skills, travel management, including the coordination of complex executive meetings across multiple geographies
• Team player, inclusive and ability to build relationships
• Willingness and ability to work a flexible schedule when necessary and required by the Senior executives
• Strong communication skills with the ability to interact with staff (at all levels) in a fast paced environment at a high level of professionalism and confidentiality
• Outstanding presentation, attention to details, organizational and time management skills
• Strong problem-solving and analytical skills, clear thinker with a high degree of creativity and resourcefulness with experience working in developing markets

• Ability to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Ability to consistently produce high quality work with an eye for detail and accuracy
• Ability to make independent decisions with minimal oversight … a self-starter and an ability to think ahead and plan for all scenarios